Russell Independent
July 24, 2017 6:00 PM
Russell Independent Regular Board Meeting
I. Call To Order
Rationale

Mr. Jones called the Regular Meeting of the Russell Independent Board of Education to order at 6:00 p.m.

I.A. Moment of Silence
Rationale

Mr. Jones led those in attendance in a Moment of Silence.

I.B. Pledge to the United States Flag
Rationale

Mr. Jones led those in attendance in the Pledge to the United States Flag.

I.C. District Mission Statement
Rationale

Our mission is to inspire and empower all students to reach their maximum potential: one student, one lesson, one day at a time.

 

Progressing into the future…

Our Students are our top priority.

 Our School Family plays a crucial role in student development, achievement, and success.

 Our Parents are supportive partners and are essential in the advancement of each student.

 Our Community shares our desire to develop highly skilled and productive citizens.

 Our Technology enables our students to reach beyond the classroom.

 Our Culture inspires leadership and excellence.

 Our Academics focus on rigorous standards and global success.

II. Adopt the Agenda
Actions Taken

Order #66627 - Motion Passed:  Approval of the agenda passed with a motion by Ms. Debbie Finley and a second by Mr. Terry Vest.

Member Votes
Ms. Debbie Finley Yes
Mr. John Jones Yes
Ms. Judy Ledford Yes
Mr. Terry Vest Yes
Mr. Sean Whitt Yes
III. Delegations
Rationale

Procedures for Addressing the Board of Education

The Russell Independent School District Board of Education encourages attendance at meetings of the Board of Education.  The Board of Education understands that from time to time the public may wish to share opinions with them at these meetings.  Procedures for speaking to the Board of Education are detailed below:

 

·      Those who wish to address the Board of Education must sign the Delegation sheet provided prior to each Regular Meeting.  This sheet can be found beside the Board Agenda on a podium near the entrance of the room.

 

·      Generally, in the first ten minutes of the Meeting, the Board Chair will ask for delegations.  At this time please state your name, the name of the organization or group that you are representing, and the subject that you would like to address.  Please keep in mind that issues regarding a specific school should be shared with Principal and/or Site Based Decision Making Council, as that is the governing body for that school.

 

·      Individuals may address the Board of Education for a maximum of 5 minutes, as determined by the Board Chair.

 

·      The Board Chair reserves the right to intervene in order to maintain order and to ensure the expedient conduct of the Board’s business.

 

·      Comments to the Board should be stated in a professional manner.  Accusations and/or disparaging remarks about individuals will not be permitted. 

IV. Recognitions/Achievements/Reports
IV.A. Drug Prevention Research Proposal at RHS
V. Notification of Personnel Matters
VI. Regular Business
VI.A. Approval of Minutes of the June 26, 2017 Regular Meeting
Actions Taken

Order #66628 - Motion Passed:  Approval of the minutes from the June 26, 2017 Regular Meeting with the following correction; the addition of the word "no" before delegations under Section III of the minutes passed with a motion by Ms. Debbie Finley and a second by Ms. Judy Ledford.

Member Votes
Ms. Debbie Finley Yes
Mr. John Jones Yes
Ms. Judy Ledford Yes
Mr. Terry Vest Yes
Mr. Sean Whitt Yes
VI.B. Treasurer's Report
Actions Taken

Order #66629 - Motion Passed:  Approval of the Treasurer's Report showing a balance of $6,513,748.47 passed with a motion by Ms. Judy Ledford and a second by Mr. Sean Whitt.

Member Votes
Ms. Debbie Finley Yes
Mr. John Jones Yes
Ms. Judy Ledford Yes
Mr. Terry Vest Yes
Mr. Sean Whitt Yes
VI.C. Payment of Accounts Payable and Payroll
Actions Taken

Order #66630 - Motion Passed:  Approval of payment of Accounts Payable and Payroll passed with a motion by Mr. Terry Vest and a second by Mr. Sean Whitt.

Member Votes
Ms. Debbie Finley Yes
Mr. John Jones Yes
Ms. Judy Ledford Yes
Mr. Terry Vest Yes
Mr. Sean Whitt Yes
VII. Consent Agenda
Actions Taken

Order #66631 - Motion Passed:  Approval of the Consent Agenda as presented passed with a motion by Ms. Debbie Finley and a second by Mr. Sean Whitt.

Member Votes
Ms. Debbie Finley Yes
Mr. John Jones Yes
Ms. Judy Ledford Yes
Mr. Terry Vest Yes
Mr. Sean Whitt Yes
VII.A. Fundraisers
VII.B. Overnight Trips
VII.C. Rental Applications
VII.D. Student Fees/Field Trips
VII.E. Approval of Dairy Bid
VII.F. Approval of Bakery Bid
VII.G. Approval of Revised District Job Descriptions
VII.H. Approval of Bus Driver Manuel
VIII. New Business
VIII.A. Consider approval of Pay Application #10 for the Russell Central Office Renovation and Addition
Actions Taken

Order #66632 - Motion Passed:  Approval of Pay Application #10 in the amount of $57,140.34 for the Russell Central Office Renovation and Addition passed with a motion by Mr. Terry Vest and a second by Mr. Sean Whitt.

Member Votes
Ms. Debbie Finley Yes
Mr. John Jones Yes
Ms. Judy Ledford Yes
Mr. Terry Vest Yes
Mr. Sean Whitt Yes
VIII.B. Consider approval of Change Orders 4, 5 and 6 to the Russell Central Office Renovation and Addition
Actions Taken

Order #66633 - Motion Passed:  Approval of Change Orders 4, 5 and 6 to the Russell Central Office Renovation and Addition passed with a motion by Ms. Debbie Finley and a second by Mr. Terry Vest.

Member Votes
Ms. Debbie Finley Yes
Mr. John Jones Yes
Ms. Judy Ledford Yes
Mr. Terry Vest Yes
Mr. Sean Whitt Yes
VIII.C. Consider approval of Annual Policy and Procedure Updates
Actions Taken

Order #66634 - Motion Passed:  Approval of Annual Policy and Procedure Updates passed with a motion by Ms. Judy Ledford and a second by Mr. Sean Whitt.

Member Votes
Ms. Debbie Finley Yes
Mr. John Jones Yes
Ms. Judy Ledford Yes
Mr. Terry Vest Yes
Mr. Sean Whitt Yes
VIII.D. Review of the 2018-2019 Calendar Committee
VIII.E. Consider Engagement Contract with Mazanec, Raskin & Ryder LPA
Actions Taken

Order #66635 - Motion Passed:  Approval of the presented Engagement Contract with Mazanec, Raskin & Ryder LPA passed with a motion by Ms. Judy Ledford and a second by Mr. Sean Whitt.

Member Votes
Ms. Debbie Finley Yes
Mr. John Jones Yes
Ms. Judy Ledford Yes
Mr. Terry Vest Yes
Mr. Sean Whitt Yes
VIII.F. Consider purchase of instruments for the RHS/RMS Band
Actions Taken

Order #66636 - Motion Passed:  Approval of a Board of Education authorized expenditure, through CFO, Dennis Chambers of up to $20,000 for band instruments passed with a motion by Mr. Sean Whitt and a second by Mr. Terry Vest.

Member Votes
Ms. Debbie Finley Yes
Mr. John Jones Yes
Ms. Judy Ledford Yes
Mr. Terry Vest Yes
Mr. Sean Whitt Yes
VIII.G. Consider Hourly Rate of Pay for Food Service Catering Events
Actions Taken

Order #66637 - Motion Passed:  Approval of a catering hourly rate of pay of $7.50 per hour for Cook/Bakers and $15.00 per hour for Cafeteria Managers, to be paid in addition to the regular rate of pay while those employees are catering District Events passed with a motion by Ms. Judy Ledford and a second by Mr. Terry Vest.

Member Votes
Ms. Debbie Finley Yes
Mr. John Jones Yes
Ms. Judy Ledford Yes
Mr. Terry Vest Yes
Mr. Sean Whitt Yes
VIII.H. Consider 4 hour per day District Floating Cook Position
Actions Taken

Order #66638 - Motion Passed:  Approval of the reinstatement of the 4 hour per day District Floating Cook Position passed with a motion by Ms. Judy Ledford and a second by Ms. Debbie Finley.

Member Votes
Ms. Debbie Finley Yes
Mr. John Jones Yes
Ms. Judy Ledford Yes
Mr. Terry Vest Yes
Mr. Sean Whitt Yes
VIII.I. Consider recognition of Booster Groups
Rationale

RHS Dance Team Boosters

RHS Cross Country

RHS Track

RHS Boys Soccer

RHS Swim Devils

Actions Taken

Order #66639 - Motion Passed:  Approval of the recognition of RHS Dance Team, RHS Cross Country, RHS Track, RHS Boys Soccer and RHS Swim Devils Booster Groups passed with a motion by Ms. Debbie Finley and a second by Mr. Sean Whitt.

Member Votes
Ms. Debbie Finley Yes
Mr. John Jones Yes
Ms. Judy Ledford Yes
Mr. Terry Vest Yes
Mr. Sean Whitt Yes
VIII.J. Consider approval of submitted Booster Fundraisers
Rationale

RHS Dance Team Boosters

Christian Concert

El Colonial Meal Day

 

RHS Volleyball Boosters

Mattress Sale

Actions Taken

Order #66640 - Motion Passed:  Approval of submitted Booster Fundraisers passed with a motion by Ms. Debbie Finley and a second by Mr. Terry Vest.

Member Votes
Ms. Debbie Finley Yes
Mr. John Jones Yes
Ms. Judy Ledford Yes
Mr. Terry Vest Yes
Mr. Sean Whitt Yes
IX. Updates and Information
IX.A. Student Enrollment/Attendance Reports
IX.B. August 28, 2017 Board of Education Meeting to be held at Russell Central Office
IX.C. SBDM Information
IX.D. Cards/Letters
X. Superintendent's Progress Reports/Updates
XI. Other Business and Information
XII. Closing
Actions Taken

Order #66641 - Motion Passed:  Meeting adjournment at 7:42 p.m. passed with a motion by Mr. Terry Vest and a second by Ms. Judy Ledford.

Member Votes
Ms. Debbie Finley Yes
Mr. John Jones Yes
Ms. Judy Ledford Yes
Mr. Terry Vest Yes
Mr. Sean Whitt Yes