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I.
CALL TO ORDER/PLEDGE OF ALLEGIANCE TO THE FLAG
II.
RECOGNITION
In honor of the Berea Community High School Academic Team, and their first ever qualifying bid, having qualified for the Small School National Championship Tournament, hosted by National Academic Quiz Tournaments, the board recognizes the players: Captain Chloe Carpenter, Viktor Vundi, Callum Tait, Riley Davis, Elaina Kirby, Beau Willmes.
The board recognizes the rest of the team, as a whole, for contributing to the work to host the Berea Academic Tournament.
Finally, the board recognizes the coaching staff for the High School Academic Team - Mr. Travis Blankenship and Ms. Brooke Clemmons
III.
COMMUNICATION
III.A.
Gear Up
Report from Mr. Croucher with Gear UP to let the Board know what Gear up is and what they have been doing in the school the past year.
III.B.
Audience Comments
III.C.
School Reports
III.C.1.
Elementary
III.C.2.
Middle School
III.C.3.
High School
III.D.
Board Report
III.D.1.
Superintendent Report
III.D.2.
Financial Report
IV.
ADOPTION OF AGENDA
Motion Passed: Approval of the agenda as written was passed with a motion by Mr. Tom McCay and a second by Mr. Nathaniel Hackett.
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Dr. Jacqueline Burnside
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Yes
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Mr. Van Gravitt
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Yes
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Mr. Nathaniel Hackett
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Yes
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Mr. Tom McCay
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Yes
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Ms. Sarah Rohrer
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Yes
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V.
BUSINESS/CONSENT ITEMS FOR BOARD CONSIDERATION
Motion Passed: Approval of the Business/Consent Items for Board Consideration passed with a motion by Mr. Nathaniel Hackett and a second by Mr. Tom McCay.
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Dr. Jacqueline Burnside
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Yes
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Mr. Van Gravitt
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Yes
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Mr. Nathaniel Hackett
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Yes
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Mr. Tom McCay
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Yes
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Ms. Sarah Rohrer
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Yes
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V.A.
Minutes
Approve the minutes of the board meeting on October 21, 2024 and the special-called meeting on November 7, 2024. Requested by Christine Knight, Secretary, and recommended by Dr. Diane Hatchett, Superintendent.
V.B.
Financial Reports
Approve the financial reports of the Elementary, Middle School, High School, Food Service and General Fund, including the Orders of the Treasurer. Requested by Tony Tompkins, Director of Operations and recommended by Dr. Diane Hatchett, Superintendent.
V.C.
Facilities Use Request - Richmond Heat
Approve the Facility Use Request from Rob Clark Richmond Heat for the Conkin Gym for an AAU Tournament, pending proof of Liability Insurance Coverage. The dates requested are December 7, 2024 and December 8, 2024, from 7:00 AM to 9:00 PM and 7:00 AM to 5:00 PM, respectively. Requested by Rob Clark, Richmond Heat, and recommended by Dr. Diane Hatchett, Superintendent.
VI.
BUSINESS/ACTION ITEMS FOR BOARD CONSIDERATION
VI.A.
School Facilities Construction Commission (SFCC) Offer of Assistance - KETS
Approve the Kentucky Department of Education's FY2024 KETS (Kentucky Education Technology System) Offer of Assistance in the amount of $10,068. As per the terms of the offer, this amount must be matched equally by the Board and allocated to the restricted education technology fund: Fund 2, Project 162K EdTech Account. Requested by Daniel Montoya, District Technology Coordinator, and recommended by Dr. Diane Hatchett, Superintendent.
Motion Passed: Approve the Kentucky Department of Education's FY2024 KETS (Kentucky Education Technology System) Offer of Assistance in the amount of $10,068 passed with a motion by Mr. Tom McCay and a second by Ms. Sarah Rohrer.
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Dr. Jacqueline Burnside
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Yes
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Mr. Van Gravitt
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Yes
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Mr. Nathaniel Hackett
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Yes
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Mr. Tom McCay
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Yes
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Ms. Sarah Rohrer
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Yes
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VI.B.
(Second Reading) Policy on the Use of Medicinal Cannabis on School Property
Background:
Pursuant to House Bill 829, the Board is required to establish a policy by December 1, 2024, regarding the use of medicinal cannabis by students on school property. This policy must either prohibit or permit the use of medicinal cannabis by registered qualified patients under certain conditions.
Recommendation:
The Board must decide to either prohibit or permit the use of medicinal cannabis on school property:
- Option 1: Prohibit the use of medicinal cannabis on school property.
- Option 2: Permit the use of medicinal cannabis on school property by registered qualified patients, under the supervision of a school nurse, appropriate school staff, or the student’s parent/guardian. If permitted, administration must occur out of view of other students. Additionally, staff members may opt out of administering medicinal cannabis through a written acknowledgment process.
Action Requested:
Approval of the Board’s decision to either prohibit or permit the use of medicinal cannabis on school property, effective January 1, 2025, in compliance with KRS 218B.045
Motion Passed: Second reading of Policy 09.2242 regarding the use of medicinal cannabis in schools, in accordance with KRS 218B.045 which shall permit the use of medicinal cannabis on school property passed with a motion by Mr. Van Gravitt and a second by Mr. Nathaniel Hackett.
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Dr. Jacqueline Burnside
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No
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Mr. Van Gravitt
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Yes
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Mr. Nathaniel Hackett
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Yes
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Mr. Tom McCay
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No
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Ms. Sarah Rohrer
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Yes
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VI.C.
Second Reading: Approval of Policy Revision: Community Use of School Facilities (05.3)
Recommended Action:
Approve the proposed revision to Policy 05.3, Community Use of School Facilities, to allow the Superintendent or Designee to approve or deny facility use requests based on Board-approved conditions and requirements, without requiring individual Board agenda approval for each request. Requested by Tony Tompkins Director of Operations and Recommended by Diane Hatchett, Superintendent.
Background:
The current policy requires Board approval for all facility use requests. The revised policy delegates the authority to the Superintendent or Designee to approve or deny facility use requests, following Board-approved policies and procedures. The Board will continue to oversee the development and adoption of the official application form and rental contract, as well as set rental fees.
Proposed Revision Summary:
- Grants the Superintendent or Designee the authority to approve or deny facility use requests without requiring direct Board approval for each individual request.
- Ensures the Board retains control over the development of forms and contracts, as well as the establishment of rental fees.
Motion Passed: Approve the second reading of the proposed revision to Policy 05.3, Community Use of School Facilities, to allow the Superintendent or Designee to approve or deny facility use requests based on Board-approved conditions and requirements, without requiring individual Board agenda approval for each request passed with a motion by Mr. Nathaniel Hackett and a second by Ms. Sarah Rohrer.
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Dr. Jacqueline Burnside
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Yes
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Mr. Van Gravitt
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Yes
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Mr. Nathaniel Hackett
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Yes
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Mr. Tom McCay
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Yes
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Ms. Sarah Rohrer
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Yes
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VII.
BOARD MEMBER COMMENTS
VIII.
ADJOURNMENT
Motion Passed: Approval to adjourn the meeting passed with a motion by Mr. Van Gravitt and a second by Mr. Tom McCay.
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Dr. Jacqueline Burnside
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Yes
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Mr. Van Gravitt
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Yes
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Mr. Nathaniel Hackett
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Yes
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Mr. Tom McCay
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Yes
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Ms. Sarah Rohrer
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Yes
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IX.
2024 Meeting Schedule
2024 Meeting Schedule
All meetings will begin at 7:00 p.m. in the Kennedy Theater except for the work session meetings and those noted.
Monday, January 22, 2024 Kennedy Theater
Monday February 19, 2024 Kennedy Theater
Monday, March 18, 2024 Kennedy Theater
Monday, April 15, 2024 Kennedy Theater
Monday, May 20, 2024 Kennedy Theater
Monday, June 17, 2024 Central Office
Monday, July 15, 2024 Central Office
Monday, August 19, 2024 Kennedy Theater
Thursday, August 22, 2024 BCES Library/Media Center (4:00 p.m. Strategic Planning)
Friday, September 13, 2024 Central Office (1:30 p.m. - Work Session)
Monday, September 16, 2024 Kennedy Theater
Thursday, September 19, 2024 BCES Library/Media Center (4:00 p.m. Strategic Planning)
Thursday, October 3, 2024 BCES Library/Media Center (4:00 p.m. Strategic Planning)
Thursday, October 17, 2024 Central Office (5:45 p.m. - Work Session)
Monday, October 21, 2024 Kennedy Theater
Wednesday, October 23, 2024 BCES Library/Media Center (4:00 p.m. Strategic Planning)
Thursday, November 7, 2024 BCES Library/Media Center (4:00 p.m. Strategic Planning)
Monday, November 18, 2024 Kennedy Theater
Monday, December 16, 2024 Kennedy Theater
Monday, January 6, 2025 Central Office (5:30 p.m. Elect Chair and Set Meeting Dates-Work Session)
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