Order #25-10657 - Motion Passed:  Superintendent Buerkley's recommendation to approve the agenda passed with a motion by Mr. Derek Brown and a second by Mrs. Laura Schack.

Order #25-10658 - Motion Passed:  Superintendent Buerkley's recommendation to accept the vending services proposal from RG Vending passed with a motion by Mr. Kevin Barnard and a second by Mrs. Laura Schack.

Attached is the BG-1 (BG#26-213) for the Northern Elementary School – HVAC Upgrades. All BG-1s must be approved by the local board and the minutes or an “order” from the board minutes must be available upon request by KDE. The BG-1 is then sent to the Kentucky Department of Education; District Facilities Branch for review and approval.  The anticipated total cost is $2,984,454.00.  The project will be paid for using money from our Fund 320 building fund. 

Pendleton County is a HB 678 district so we anticipate this BG-1 will be processed quickly.

I would recommend approval of the BG-1 for the Northern Elementary School – HVAC Upgrades project as presented.

Order #25-10659 - Motion Passed:  Superintendent Buerkley's recommendation of approval of the BG-1 for the Northern Elementary School – HVAC Upgrades project as presented passed with a motion by Mr. Derek Brown and a second by Mr. Kevin Barnard.

Attached is the final Payment Application #18 for the Sharp Middle School Renovations and Stadium Project to Morel Construction.  The work has been certified by our architectural firm and the recommendation is to pay the sum of $50,000.00 as requested.

I would recommend the board approve payment for Payment Application #18 to Morel Construction as submitted. 

Order #25-10660 - Motion Passed:  Superintendent Buerkley's recommendation to approve payment for Payment Application #18 to Morel Construction as submitted passed with a motion by Mr. Derek Brown and a second by Mr. Kevin Barnard.

Attached is a copy of the certificate of substantial completion for the Sharp Middle School Stadium and Renovations project.  All work has been done at this time and all applicable warranties as outlined have begun.  

I would recommend the board grant permission to execute the certificate of substantial completion as presented.

Order #25-10661 - Motion Passed:  Superintendent Buerkley's recommendation to grant permission to execute the certificate of substantial completion as presented passed with a motion by Mr. Derek Brown and a second by Mrs. Laura Schack.

Attached is the BG-4 for the Sharp Stadium and Renovations BG4 Morel Construction project. 

The BG-4 contract closeout form is required to be approved by the board of education in order to verify approval of each contract, including change orders, and a reconciliation of a summary of all purchase orders and change orders for each contract.  Once approved the BG-4 will be sent to the Kentucky Department of Education for review and approval.  

The contract is complete, and all accounts are reconciled for the Sharp Stadium and Renovations BG4 Morel Construction project so I will recommend approval of the BG-4 as submitted.  

Attached is the BG-4 for the Sharp Stadium and Renovations BG4 Morel Construction Project. 

Order #25-10662 - Motion Passed:  Superintendent Buerkley's recommendation to approve the BG-4 for the Sharp Stadium and Renovations BG4 Morel Construction project passed with a motion by Mr. Kevin Barnard and a second by Mr. Derek Brown.

Attached is the BG-4 for the Sharp Stadium and Renovations BG4 Motz Group project. 

The BG-4 contract closeout form is required to be approved by the board of education in order to verify approval of each contract, including change orders, and a reconciliation of a summary of all purchase orders and change orders for each contract.  Once approved the BG-4 will be sent to the Kentucky Department of Education for review and approval.  

The paving contract is complete and all accounts are reconciled for the Sharp Stadium and Renovations BG4 Motz Group project so I will recommend approval of the BG-4 as submitted.  

Attached is the BG-4 for the Sharp Stadium and Renovations BG4 Motz Group project.   

Order #25-10663 - Motion Passed:  Superintendent Buerkley's recommendation to approve the BG-4 for the Sharp Stadium and Renovations BG4 Motz Group project passed with a motion by Mr. Derek Brown and a second by Mrs. Laura Schack.

Pursuant to KRS 158.070, each local board of education shall adopt a calendar for the upcoming school year.  Previously, two options from the local calendar committee were presented for review.   

You will find the recommended 2026-2027 school calendar attached for your approval.  The local calendar committee has reviewed and supports this calendar recommendation.

Order #25-10664 - Motion Passed:  Superintendent Buerkley's recommendation to approve the 2026-2027 school calendar as presented passed with a motion by Mrs. Laura Schack and a second by Mr. Derek Brown.

To comply with KRS 158.6453, each local board of education must establish clear, grade-level policies for promoting advanced coursework and accelerated learning in core academic subjects for students in grades 4–12 by December 1, 2025. In accordance with District Policy 08.1122, each school will develop policies to ensure equitable access to rigorous academic opportunities and inform students and families of the long-term benefits of advanced coursework.

Approval of the attached plan will ensure district compliance with statutory requirements and support student achievement.

I recommend that the board approve the Advanced Coursework plan as submitted.

Order #25-10665 - Motion Passed:  Superintendent Buerkley's recommendation to approve the Advanced Coursework plan as submitted passed with a motion by Mrs. Laura Schack and a second by Mr. Derek Brown.

Attached is a memo from the district's Chief Information Officer, Craig Smith, regarding the need to surplus outdated technology items.

Before disposing of outdated or unused items the district is required to identify those items and officially declare them as surplus property.  Mr. Smith has provided a list of items that he is requesting to be surplus property.  

I would recommend approval of his request to surplus the technology items listed.

Order #25-10666 - Motion Passed:  Superintendent Buerkley's recommendation to approve the request to surplus the technology items listed passed with a motion by Mrs. Laura Schack and a second by Mr. Derek Brown.

Please find attached a memo from Donna Pollard, Director of Special Education, requesting board approval for a shortened school week for a student enrolled in Pendleton County Schools.

The director of special education and the staff at the school will continue to work closely with the student, the family, and other pertinent professionals in an effort to gradually increase the number of days per week, as appropriate, given his/her individual situation.

I recommend the board approve a shortened school week for this student at this time.

Order #25-10667 - Motion Passed:  Superintendent Buerkley's recommendation to approve a shortened school week for this student at this time passed with a motion by Mr. Kevin Barnard and a second by Mrs. Laura Schack.

Order #25-10668 - Motion Passed:  Superintendent Buerkley's recommendation to accept the Consent Agenda passed with a motion by Mr. Kevin Barnard and a second by Mr. Derek Brown.

Order #25-10669 - Motion Passed:  A recommendation to go into Executive Session passed with a motion by Mr. Derek Brown and a second by Mrs. Laura Schack.

Order #25-10670 - Motion Passed:  A recommendation to return from executive session passed with a motion by Mrs. Laura Schack and a second by Mr. Kevin Barnard.

Order #25-10671 - Motion Passed:  A recommendation to adjourn passed with a motion by Mr. Derek Brown and a second by Mrs. Laura Schack.