Order #25-10626 - Motion Passed:  Superintendent Buerkley's recommendation to add the two following items to the agenda: "Sharp Middle School—Tennis Court Addition—Owner/Contractor Agreement" as action item "O" and "Sharp Middle School—Tennis Court Addition—Change Order #1" as item "P" passed with a motion by Mrs. Amber Beebe and a second by Mr. Kevin Barnard.

Order #25-10627 - Motion Passed:  Superintendent Buerkley's recommendation to approve the agenda with the additional two item: "Sharp Middle School—Tennis Court Addition—Owner/Contractor Agreement" as action item "O" and "Sharp Middle School—Tennis Court Addition—Change Order #1" as item "P" passed with a motion by Mr. Kevin Barnard and a second by Mrs. Amber Beebe.

Attached is the 2025-26 working budget for Pendleton County Schools.  Mrs. Pierce, Director of Finance and Human Resources, has supplied many attachments regarding this item. 

I would recommend approval of the 2025-26 working budget as presented.

Order #25-10628 - Motion Passed:  Superintendent Buerkley's recommendation to approve the 2025-26 working budget as presented passed with a motion by Mrs. Laura Schack and a second by Mr. Kevin Barnard.

Attached are the final 2025-26 staffing allocations.  No adjustments are required at this time.  I will recommend approval of the 2025-26 staffing allocations as presented.

Order #25-10629 - Motion Passed:  Superintendent Buerkley's recommendation to approve the 2025-26 staffing allocations as presented passed with a motion by Mrs. Laura Schack and a second by Mrs. Amber Beebe.

Please find attached memo from Mrs. Pierce, Director of Finance and Human Resources, reflecting changes in our SBDM allocations based upon current enrollment and carryover funds from the 2024-2025 school year.  I will recommend approval of this item.

Order #25-10630 - Motion Passed:  Superintendent Buerkley's recommendation to approve the 2025-26 Final SBDM Budget Allocations passed with a motion by Mr. Kevin Barnard and a second by Mrs. Laura Schack.

Please find attached a memo from Mrs. Pierce, Director of Finance and Human Resources, sharing the proposed 2025-26 allocation of field trip mileage and bus usage rates.

I will recommend approval of this item.

Order #25-10631 - Motion Passed:  Superintendent Buerkley's recommendation to approve the 2025-26 allocation of field trip mileage and bus usage rates passed with a motion by Mrs. Laura Schack and a second by Mr. Kevin Barnard.

In preparation for the 2026-2027 school calendar the board must appoint an individual to serve as the board representative on the calendar committee per KRS 158.070 (2b).  Attached you have a memo from Mr. Compton regarding this request.  If you have any questions he would be happy to answer those.

Mr. Kevin Barnard was the board's representative on this committee this past year.  I would recommend that the board again approve Mr. Barnard to serve as the 2026-27 school calendar committee board representative.

Order #25-10632 - Motion Passed:  Superintendent Buerkley's recommendation to approve Mr. Kevin Barnard as the 2026-27 board calendar committee representative passed with a motion by Mrs. Amber Beebe and a second by Mrs. Laura Schack.

In preparation for the 2026-2027 school calendar the board must approve a calendar committee per KRS 158.070.  Attached you have a memo from Mr. Compton regarding this request.  If you have any questions he would be happy answer those at this time.  

I will recommend approval of the 2026-2027 calendar committee as submitted.

Order #25-10633 - Motion Passed:  Superintendent Buerkley's recommendation to approve the 2026-27 calendar committee as submitted passed with a motion by Mr. Kevin Barnard and a second by Mrs. Amber Beebe.

Please find attached a memo from Laura Pugh, Executive Director of Teaching and Learning, with the names recommended to serve on the District Planning Committee for our Comprehensive District Improvement Plan.

I will recommend approval of this item.

Order #25-10634 - Motion Passed:  Superintendent Buerkley's recommendation to approve the names of the District Planning Committee for our Comprehensive District Improvement Plan as presented passed with a motion by Mrs. Laura Schack and a second by Mr. Kevin Barnard.

Board approval is needed for the Re-appointment of two members to the Pendleton County Recreation Board. This appointment would be a two-year term.  I am recommending that the board of education reappoint Bridget Browning and Stephanie Prince to the Pendleton County Recreation Board.

Order #25-10635 - Motion Passed:  Superintendent Buerkley's recommendation to reappoint Bridget Browning and Stephanie Prince to the Pendleton County Recreation Board passed with a motion by Mrs. Amber Beebe and a second by Mrs. Laura Schack.

Please find attached a memo from Donna Pollard, Director of Special Education, requesting board approval for a shortened school day for a student enrolled in Pendleton County Schools.

The director of special education and the staff at the school will continue to work closely with the student, the family, and other pertinent professionals in an effort to gradually increase/lengthen the number of hours per day, as appropriate, given his/her individual situation.

I recommend the board approve a shortened school day for this student at this time.

Order #25-10636 - Motion Passed:  Superintendent Buerkley's recommendation to approve shortened school day for the student as presented passed with a motion by Mr. Kevin Barnard and a second by Mrs. Laura Schack.

Attached is a memo from Mr. Compton, Assistant Superintendent, with an agreement between the Wool Festival and the Pendleton County Schools for the use of 2 Pendleton County buses on Friday, October 3rd and for the use of 12 Pendleton County buses on Saturday, October 4th and Sunday, October 5th.  This is the same agreement we have entered into in the past.

I would recommend approval of the Wool Fest agreement.

Order #25-10637 - Motion Passed:  Superintendent Buerkley's recommendation to approve the 2025 Wool Fest agreement passed with a motion by Mrs. Laura Schack and a second by Mr. Kevin Barnard.

Please find attached a contract from the Newport Syndicate in Newport, Kentucky for the 2026 Pendleton County High School Prom.  The prom will be scheduled for Saturday, April 25, 2026.  This contract is being presented for your approval at the request of Pendleton County High School. 

I will recommend approval of this item.

Order #25-10638 - Motion Passed:  Superintendent Buerkley's recommendation to approve the 2026 PCHS Prom Contract passed with a motion by Mrs. Laura Schack and a second by Mrs. Amber Beebe.

Attached is a memo from our District Food Service Director, Mrs. Lisa Mitchell, regarding recent guidance districts received from the FNS (Food Nutrition Services) stating that districts must adjust their adult meal prices to meet the statewide minimum adult meal price for the year.  

Our current adult meal prices are $3.25 for breakfast and $5.00 for lunch.  The minimum required adult breakfast price is $3.25, and the minimum adult lunch price is $5.02.   

Based on this information I recommend we adjust our adult prices for breakfast to $3.25 and our lunch price to $5.05 in order to meet the statewide minimum adult meal prices. 

Order #25-10639 - Motion Passed:  Superintendent Buerkley's recommendation to approve the adjustment of our adult prices for breakfast to $3.25 and our lunch price to $5.05 in order to meet the statewide minimum adult meal prices passed with a motion by Mrs. Laura Schack and a second by Mr. Kevin Barnard.

The Pendleton County Fire Department is requesting the ability to purchase fuel at our transportation site.  The agreement attached is the same as we have established with other entities and has been reviewed by our board attorney.  

In an effort to be a collaborative community partner I would recommend approval of the agreement as attached.

Order #25-10640 - Motion Passed:  Superintendent Buerkley's recommendation to approve the Pendleton County fire Department MOU passed with a motion by Mrs. Laura Schack and a second by Mrs. Amber Beebe.

I recommend the board approve the attached revised BG-1 which reflects the necessary changes now that the bids have been accepted.

Order #25-10641 - Motion Passed:   passed with a motion by Mr. Kevin Barnard and a second by Mrs. Laura Schack.

Attached is the Kentucky Department of Education's standard form of agreement between the owner and contractor.  This includes the KDE required performance bond, payment bond, and power of attorney form for the Sharp Middle School Tennis court addition project.  

I request the board provide the superintendent permission after confirming with board attorney to execute the necessary agreements between the owner and contractor for the Sharp Middle School tennis court additions.   

Order #25-10642 - Motion Passed:   passed with a motion by Mr. Kevin Barnard and a second by Mrs. Amber Beebe.

Attached is change order #1 for the Sharp Middle School Tennis Court project.  This change order reflects the deducts that will be credited back to the owner.

The contract will be decreased by the sum of $137,000.00.  The new contract sum will be $585,000.00

I would recommend approval of change order #1 for the Sharp Middle School Tennis court project.

Order #25-10643 - Motion Passed:   passed with a motion by Mrs. Laura Schack and a second by Mr. Kevin Barnard.

Order #25-10644 - Motion Passed:  Superintendent Buerkley's recommendation to approve the Consent Agenda passed with a motion by Mrs. Laura Schack and a second by Mr. Kevin Barnard.

Order #25-10645 - Motion Passed:  A motion to go into Executive Session passed with a motion by Mr. Kevin Barnard and a second by Mrs. Amber Beebe.

Order #25-10646 - Motion Passed:  A recommendation to return from executive session passed with a motion by Mr. Kevin Barnard and a second by Mrs. Laura Schack.

Order #25-10647 - Motion Passed:  A recommendation to adjourn passed with a motion by Mrs. Laura Schack and a second by Mrs. Amber Beebe.