Order #25-10597 - Motion Passed:  A recommendation by Superintendent Buerkley to approve the agenda passed with a motion by Mr. Kevin Barnard and a second by Mr. Derek Brown.

Attached is Payment Application #16 for the Sharp Middle School Renovations and Stadium Project to Morel Construction.  The work has been certified by our architectural firm and the recommendation is to pay the sum of $1,250,984.00 as requested.

I would recommend the board approve payment for Payment Application #16 to Morel Construction as submitted. 

Order #25-10598 - Motion Passed:  Superintendent Buerkley's recommendation to approve payment for Payment Application #16 to Morel Construction as submitted. passed with a motion by Mrs. Laura Schack and a second by Mr. Derek Brown.

Attached is the BG-1 (REH 356-525)  and Owner and Architect Agreement for the Tennis Court Addition project.

All BG-1s must be approved by the local board and the minutes or an “order” from the board minutes must be available upon request by KDE.    Also, based on Kentucky Department of Education (KDE) requirements board approval is required of the American Institute of Architects (AIA) Standard Form of Agreement between Owner & Architect for referenced project.  This is the recommended agreement by KDE and the same agreement that we have used in the past for construction-related projects.

I would recommend board approval of the attached BG-1 and AIA Standard Form of Agreement between Owner and Architect for the Tennis Court Addition.

Order #25-10599 - Motion Passed:  Superintendent Buerkley's recommendation to approve the attached BG-1 and AIA Standard Form of Agreement between Owner and Architect for the Tennis Court Addition passed with a motion by Mrs. Amber Beebe and a second by Mrs. Laura Schack.

Please see the attachment from our Assistant Superintendent, Mr. Compton regarding the tire bids for the 2025-2026 school year. We recommend the board approve the bid from Bob Sumerel Tire Company.

Order #25-10600 - Motion Passed:  Superintendent Buerkley's recommendation to approve the tire bid from Bob Sumerel Tires passed with a motion by Mr. Kevin Barnard and a second by Mr. Derek Brown.

Please see the attached memo from Mr. Compton regarding the oil bids for the 2025-2026 school year. We recommend the district award the bid to Apollo Oil at $8.99 per gallon.

Order #25-10601 - Motion Passed:  Superintendent Buerkley's recommendation to approve the oil bid to Apollo Oil at $8.99 per gallon passed with a motion by Mrs. Laura Schack and a second by Mr. Kevin Barnard.

Efforts were made to recruit fully and highly qualified teachers for Pendleton County Schools.  However, when a fully certified teacher cannot be located for a position, leeway from the EPSB and the KDE has been granted to school districts to hire teachers under an emergency certificate.

All employees are aware they must seek educational courses before being fully certified or before any opportunities for future employment may be granted.  Also, please keep in mind that many of these employees may obtain certification through other means, such as a temporary provisional certificate by enrolling into an MAT program and obtaining full Kentucky certification prior to September 15th.  If this occurs we will not utilize the emergency certification route.

I would recommend approval of the emergency certification requests as presented.

Order #25-10602 - Motion Passed:  Superintendent Buerkley's recommendation to approve the emergency certification requests as presented passed with a motion by Mrs. Laura Schack and a second by Mr. Derek Brown.

Please see the attached memo from our Director of Finance and Human Resources Mrs. Jennifer Pierce regarding the 2025-26 fee schedule for Northern Elementary, Southern Elementary, Sharp Middle School and Pendleton High School. 

I would recommend approval of this item.

Order #25-10603 - Motion Passed:  Superintendent Buerkley's recommendation to approve the 2025-26 School Fees passed with a motion by Mrs. Laura Schack and a second by Mr. Derek Brown.

Attached is the 2^nd reading of policy 03.125 – Certified Employee Expense Reimbursement.  Our administrative team is recommending approval of this policy as attached.

Order #25-10604 - Motion Passed:  Superintendent Buerkley's recommendation to approve the update of Policy 03.125 – Certified Employee Expense Reimbursement passed with a motion by Mrs. Amber Beebe and a second by Mr. Kevin Barnard.

Attached is the 2^nd reading of policy 03.225 – Classified Employee Expense Reimbursement.  Our administrative team is recommending approval of this policy as attached.

Order #25-10605 - Motion Passed:  Superintendent Buerkley's recommendation to approve the update of Policy 03.225 – Classified Employee Expense Reimbursement passed with a motion by Mrs. Laura Schack and a second by Mr. Derek Brown.

Attached is a memo from the district's Athletic Director, Mr. Jon Wirth, regarding the need to surplus outdated cheer mats.

Before disposing of outdated or unused items the district is required to identify those items and officially declare them as surplus property.  Mr. Wirth is requesting the old cheer mats used by SMS cheerleaders to be identified as surplus property.  

I would recommend approval of his request to surplus the SMS cheer mats.

Order #25-10606 - Motion Passed:  Superintendent Buerkley's recommendation to approve the passed with a motion by Mrs. Laura Schack and a second by Mr. Derek Brown.

Order #25-10607 - Motion Passed:  A recommendation to approve the agenda passed with a motion by Mrs. Laura Schack and a second by Mr. Derek Brown.

Order #25-10608 - Motion Passed:  A recommendation to go into Executive Session passed with a motion by Mrs. Laura Schack and a second by Mr. Derek Brown.

Order #25-10609 - Motion Passed:  A recommendation to come out of Executive Session passed with a motion by Mr. Derek Brown and a second by Mr. Kevin Barnard.

Order #25-10610 - Motion Passed:  A recommendation to adjourn passed with a motion by Mrs. Laura Schack and a second by Mr. Derek Brown.