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I.
Call to Order
I.A.
Approve Agenda
Order #24-10486 - Motion Passed: Superintendent Buerkley's recommendation to approve the agenda passed with a motion by Mr. Kevin Barnard and a second by Mr. Derek Brown.
I.B.
Pledge of Allegiance
I.C.
Mission Statement
I.D.
Moment of Silence
II.
Communications
II.A.
Audience Comments
II.B.
Board Member Comments
II.C.
Superintendent's Report
II.D.
Personnel Actions
III.
Written Communications & Reports
III.A.
DPP Report
III.B.
Transportation Report
III.C.
SBDM Minutes
III.D.
FRYSC Reports
III.E.
2025-26 Calendar
III.E.1.
Option 1
III.E.2.
Option 2
III.E.3.
Option 3
III.F.
Public Relations Report
III.G.
PHS Band/Drama/GATES Field Trip
III.H.
NES Field Trip--2nd Grade
III.I.
Maintenance and Technology Report
III.J.
Monthly Financial Report
IV.
Action Agenda
IV.A.
Pendleton Paving Project--Change Order 1--Riegler
Attached is a request for permission to execute Change Order No. 1 for the Pendleton Paving Project.
The change order is for the sum of $43,520.00 to be credited back to the district. I would request permission to execute (sign) Change Order No. 1 as presented.
Order #24-10487 - Motion Passed: Superintendent Buerkley's recommendation to execute (sign) Change Order No. 1 as presented passed with a motion by Mr. Derek Brown and a second by Mrs. Laura Schack.
IV.B.
Pendleton Paving Project--Payment No. 3 to Riegler
Attached is Payment Application #3 – Riegler Blacktop Inc. for the Pendleton County Paving Project. The recommendation is to pay the sum of $0.00, this is only for procedural purposes so that the change order from previous agenda item can be incorporated appropriately into Riegler’s final pay app.
I would recommend the board approve payment for Payment Application #3 - Riegler Blacktop Inc. as submitted.
Order #24-10488 - Motion Passed: Superintendent Buerkley's recommendation to approve payment for Payment Application #3 - Riegler Blacktop Inc. as submitted passed with a motion by Mr. Kevin Barnard and a second by Mr. Derek Brown.
IV.C.
Sharp Renovations and Stadium--Change Order 4--Morel
Attached is a request for permission to execute Change Order No. 4 for the SMS Renovations and Stadium Project. This change order includes 6 different proposals, all of which have been outlined on the attached change order form.
The change order is for the sum of $59,887.00.
I would request permission to execute (sign) Change Order No. 4 as presented
Order #24-10489 - Motion Passed: Superintendent Buerkley's recommendation to execute (sign) Change Order No. 4 as presented passed with a motion by Mrs. Amber Beebe and a second by Mr. Derek Brown.
IV.D.
Sharp Renovations and Stadium-- Certificate for Payment No. 12 to Morel
Attached is Payment Application #12 for the Sharp Middle School Renovations and Stadium Project to Morel Construction. The work has been certified by our architectural firm and the recommendation is to pay the sum of $257,257.10 as requested.
I would recommend the board approve payment for Payment Application #12 to Morel Construction as submitted.
Order #24-10490 - Motion Passed: Superintendent Buerkley's recommendation to approve payment for Payment Application #12 to Morel Construction as submitted
passed with a motion by Mr. Kevin Barnard and a second by Mr. Derek Brown.
IV.E.
Sharp Renovations and Stadium--Certificate for Payment No. 4 – Final to Motz
Attached is Payment Application #4 from The Motz Group for the Sharp Middle School Renovations and Stadium Project. The work has been certified by our architectural firm and the recommendation is to pay the sum of $54,653.03 to the Motz Group as requested.
I would recommend the board approve payment for Payment Application #4 as submitted.
Order #24-10491 - Motion Passed: Superintendent Buerkley's recommendation to approve payment for Payment Application #4 as submitted passed with a motion by Mr. Kevin Barnard and a second by Mrs. Laura Schack.
IV.F.
Approval of Bus Purchase
Please see attached memo from Matt Compton recommending that the board purchase two school buses to start service in the 2025-26 school year. The amount of the purchase is $286,933. I will recommend approval of the bus purchase.
Order #24-10492 - Motion Passed: Superintendent Buerkley's recommendation to approve the bus purchase of 2 buses as presented passed with a motion by Mr. Derek Brown and a second by Mrs. Amber Beebe.
IV.G.
KISTA Lease Agreement for Bus Purchases
The Kentucky Interlocal School Transportation Association (KISTA) is a school bus financing program. Participants should expect an average interest rate of approximately 3.5% based on current market conditions. Please see the attached KISTA documentation to approve for the purchase of one bus for the 2025-26 year. This agreement will cover the purchase of one bus from the previous agenda item.
I will recommend approval of the KISTA Lease Agreement.
Order #24-10493 - Motion Passed: Superintendent Buerkley's recommendation to approve the KISTA Lease Agreement passed with a motion by Mrs. Laura Schack and a second by Mrs. Amber Beebe.
IV.H.
Acceptance of Donation--FFA
Board policy 4.61 requires the board to approve acceptance of donations valued over $1000.00. The Pendleton County Education Foundation is requesting to donate $1300.00 to our high school FFA program through the “Kohl’s Cares for Kids Program”.
I would recommend the board approve the acceptance of the donation.
Order #24-10494 - Motion Passed: Superintendent Buerkley's recommendation to approve the acceptance of the donation to FFA passed with a motion by Mrs. Laura Schack and a second by Mr. Derek Brown.
IV.I.
Postage Meters Lease
Attached is a memo from our Chief Information Officer, Craig Smith, regarding the postage meter lease for Northern Elementary School, Southern Elementary School, Student Support Services, and Sharp Middle School.
Bids for this service were requested and two vendors submitted bids. We are recommending the lowest bid submitted by Pitney Bowes at $5901.60 for 60 months (5 years) of service.
I recommend the board approve the postage meter lease agreement with Pitney Bowes as presented.
Order #24-10495 - Motion Passed: Superintendent Buerkley's recommendation to approve the postage meter lease agreement with Pitney Bowes as presented passed with a motion by Mr. Kevin Barnard and a second by Mr. Derek Brown.
V.
Consent Agenda
Order #24-10496 - Motion Passed: Superintendent Buerkley's recommendation to approve the postage meter lease agreement with Pitney Bowes as presented passed with a motion by Mr. Derek Brown and a second by Mrs. Laura Schack.
V.A.
Board Meeting Minutes
V.B.
Orders of the Treasurer
V.C.
Treasurer's Report
VI.
Adjournment
Order #24-10497 - Motion Passed: A recommendation to adjourn passed with a motion by Mrs. Laura Schack and a second by Mrs. Amber Beebe.
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