Order #24-10377 - Motion Passed:  Superintendent Buerkley's recommendation to approve the agenda passed with a motion by Mr. Kevin Barnard and a second by Mr. Derek Brown.

Attached is Payment Application #5 for the Sharp Middle School Renovations and Stadium Project.  The work has been certified by our architectural firm and the recommendation is to pay the sum of $647,319.14 as requested.

I would recommend the board approve payment for Payment Application #5 as submitted. 

Order #24-10378 - Motion Passed:  Superintendent Buerkley's recommendation to approve the payment for Payment Application #5 as submitted passed with a motion by Mr. Kevin Barnard and a second by Mrs. Laura Schack.

Attached is Payment Application #1 from The Motz Group for the Sharp Middle School Renovations and Stadium Project.  The work has been certified by our architectural firm and the recommendation is to pay the sum of $221,731.61 as requested.

I would recommend the board approve payment for Payment Application #1 as submitted. 

Order #24-10379 - Motion Passed:  Superintendent Buerkley's recommendation to approve Payment Application #1 as submitted. passed with a motion by Mr. Derek Brown and a second by Mr. Kevin Barnard.

Attached is a request for permission to execute Change Order No. 9 for the SMS Renovations and Stadium Project.  This change order includes two different proposals, all of which have been outlined on the attached change order form.   

The change order is for the sum of $38,497.00 to be credited back to the district. I would request permission to execute (sign) Change Order No. 9 as presented.

Order #24-10380 - Motion Passed:  Superintendent Buerkley's recommendation to approve Change order #9 as submitted passed with a motion by Mr. Derek Brown and a second by Mrs. Laura Schack.

Attached is a request for permission to execute Change Order No. 1 for the Pendleton County High School Greenhouse Project.  This change order includes one proposal, which has been outlined on the attached change order form.   

The change order is for the sum of $100.00 to be credited back to the district. I would request permission to execute (sign) Change Order No. 1 for the PCHS Greenhouse Project as presented.

Order #24-10381 - Motion Passed:  Superintendent Buerkley's recommendation to approve Pendleton County High School Greenhouse Repairs--Change Order #1 as presented passed with a motion by Mr. Derek Brown and a second by Mrs. Amber Beebe.

Attached is the BG-5 Project Close-out form for the PCHS HVAC project. No work was completed in regard to this project; however a BG-1 was initially created.  In order to close out this project it is now required that the board approve the BG-5 Project Closeout Form. Upon approval a copy will be forwarded to the department for review and approval. I recommend approval of the BG-5 project close-out form.

Order #24-10382 - Motion Passed:  Superintendent Buerkley's recommendation to approve BG-5 Project Closeout Form for the PCHS HVAC project passed with a motion by Mrs. Laura Schack and a second by Mrs. Amber Beebe.

Attached is a memo from Mrs. Laura Pugh, Executive Director of Teaching and Learning, regarding the district’s continuation of learning plan for the 2024-2025 school year.  

The purpose of the Continuation of Learning Plan is to outline the district’s plans for implementing non-traditional instruction that ensures continuation of learning during times (both short-term and long-term) when in-person instruction may not be feasible. 

Opportunities to provide input were offered to various departments across the district.  The completed plan outlines Pendleton County’s plan to deliver instruction to every student in the district and provide for student and teacher interaction on NTI days. Upon approval from our board, the document will be sent to the Kentucky Department of Education for final approval.

Order #24-10383 - Motion Passed:  Superintendent Buerkley's recommendation to approve the Continuation of Learning Plan for 2024-25 passed with a motion by Mr. Derek Brown and a second by Mrs. Laura Schack.

Attached is a memo from our Chief Information Officer, Craig Smith, regarding a proposal for Managed Internal Broadband Service (MIBS).   

As technology in the classroom continues to increase, Teaching and Learning is becoming more dependent upon wireless need and usage (ex. one-to-one environment). Having an effective and efficient wireless monitoring and support solution running 24/7/365 is crucial.

STEP CG’s solution provides 24/7 automated monitoring and alerting, network visibility, technical intervention and support services, self-service onboarding of devices and new users, analytics, and security updates. All of this will allow Pendleton County Schools a peace of mind that we are doing all we can to provide the best learning experience possible.

I recommend the board approve the attached proposal from STEP CG to manage Pendleton County Schools WLAN.  By utilizing the Federal Communications Commission's (FCC) E-Rate and Category Two funds, services can be provided by a third party to help manage these expanded needs and services on our WLAN for a fraction of the cost.  The cost before discount would have been $20,500 per year, however by utilizing the FCC E-Rate program and Category Two funds this will only cost the district $3,075 per year ($17,425 savings).  

Based on the attached information I would recommend approval of the contract as presented.

Order #24-10384 - Motion Passed:  Superintendent Buerkley's recommendation to approve the MIBS contract as presented passed with a motion by Mr. Kevin Barnard and a second by Mr. Derek Brown.

Attached is a memo from our Chief Information Officer, Mr. Craig Smith, requesting approval of a contract for a district wide wireless project.  

Mr. Smith has posted an IFB or Invitation for Bid in order to get the best bid for our district.  He received six bids and has provided a breakdown of the associated costs with each bid.  Bid proposals were evaluated using a bid evaluation matrix.  The bid evaluation matrix awarded points based on price, interoperability and integration, warranty/technical support and maintenance, and prior history with vendor. 

After reviewing all aspects of the bids Step CG presented the best bid.

The total project cost would be $162,175.08, however Mr. Smith will again be utilizing the E-rate and Category Two program, which will lower our district’s total cost to $27,522.33. 

I would recommend the board approve the District Wide Wireless Project Contract with Step CG as presented.

Order #24-10385 - Motion Passed:  Superintendent Buerkley's recommendation to approve the District Wide Wireless Project Contract with Step CG as presented passed with a motion by Mrs. Amber Beebe and a second by Mr. Derek Brown.

Attached is a memo from our Assistant Superintendent, Matt Compton, recommending that we surplus four school buses.  

Board policy 04.8 states that when board property is no longer needed for school purposes, the board may authorize the disposal of the property through closed sealed bids, public auction, or sale for at least the fair market value.  

I recommend that the board surplus bus Bus #206, Bus #507, Bus #607, and Bus #308. 

Order #24-10386 - Motion Passed:  Superintendent Buerkley's recommendation to approve the board surplus bus Bus #206, Bus #507, Bus #607, and Bus #308 passed with a motion by Mr. Kevin Barnard and a second by Mrs. Laura Schack.

Attached is a memo from our Assistant Superintendent, Matt Compton, recommending that the district participate in the Kentucky Interlocal School Transportation Association (KISTA) Used Bus Sale to sale our surplus buses.  

Also attached is an agreement the board must sign in order to participate in the 2024 KISTA Used bus sale.  The used bus sale will occur on May 15, 2024 and bus units must be available to successful bidders by June 30, 2024.  KISTA arranges for the appropriate legal advertisements to comply with Kentucky State Law in the bidding process.   We have successfully utilized this program in years past. 

I would recommend that the board approve the attached resolution with KISTA in order to participate in the 2024 Used Bus Sale.  

Order #24-10387 - Motion Passed:  Superintendent Buerkley's recommendation to approve the attached resolution with KISTA in order to participate in the 2024 Used Bus Sale passed with a motion by Mr. Derek Brown and a second by Mrs. Laura Schack.

Board policy requires any donation over $1000.00 dollars to be accepted by the board of education.  The Major League Baseball Players Trust Donation Program has donated $3000.00 to our high school baseball team therefore it needs board approval.

I would recommend the board accept the donation from the Major League Baseball Players Trust Donation Program.

Order #24-10388 - Motion Passed:  Superintendent Buerkley's recommendation to approve the donation from the Major League Baseball Players Trust Donation Program passed with a motion by Mrs. Amber Beebe and a second by Mr. Derek Brown.

Attached is a memo from our Athletic Director, Mr. Jon Wirth, regarding a donation to the Pendleton County Softball Program.    

Board policy requires any donation over $1000.00 dollars to be accepted by the board of education.  Mr. Ron Moreland has donated $1500.00 to our high school softball team therefore it needs board approval.

I would recommend the board accept the donation from Mr. Moreland.

Order #24-10389 - Motion Passed:  Superintendent Buerkley's recommendation to accept the donation from Mr. Moreland passed with a motion by Mrs. Laura Schack and a second by Mrs. Amber Beebe.

I am requesting permission from the Board of Education to work with Pendleton County High School principal Mr. Tony Dietrich to set the graduation date for the 2023-24 school year. If permission is granted, we would begin discussions regarding graduation as soon as we feel that we can comfortably set a date that would not be impacted by inclement weather or other potential school closures. The board has granted this request in the past.

Order #24-10390 - Motion Passed:  A recommendation for the Board of Education to work with Pendleton County High School principal Mr. Tony Dietrich to set the graduation date for the 2023-24 school year passed with a motion by Mr. Derek Brown and a second by Mrs. Laura Schack.

Order #24-10391 - Motion Passed:  Superintendent Buerkley's recommendation to approve the Consent Agenda passed with a motion by Mr. Kevin Barnard and a second by Mr. Derek Brown.

Order #24-10392 - Motion Passed:  A recommendation to adjourn passed with a motion by Mrs. Laura Schack and a second by Mr. Derek Brown.