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I.
Call to Order
I.A.
Approve Agenda
Order #24-10359 - Motion Passed: Superintendent Buerkley's recommendation to approve the agenda passed with a motion by Mr. Kevin Barnard and a second by Mrs. Laura Schack.
I.B.
Pledge of Allegiance
I.C.
Mission Statement
I.D.
Moment of Silence
II.
Communications
II.A.
Great News
II.B.
Audience Comments
II.C.
Board Member Comments
II.D.
Superintendent Report
II.E.
Board Member Appreciation Recognition
II.F.
Personnel Actions
II.G.
Written Communications & Reports
II.G.1.
DPP Report
II.G.2.
Transportation Monthly Trip Report
II.G.3.
SBDM Minutes
II.G.4.
FRYSC Reports
II.G.5.
SMS FCCLA State Conference, March 2024
II.G.6.
PCHS Curriculum Purchase
II.G.6.a.
Cutting Edge
II.G.6.b.
Ed Ready
II.G.7.
Quarterly Reports
II.G.8.
Public Relations Report
II.H.
Wellness Hearing/Nutrition/Physical Activity Report Cards
II.I.
Maintenance & Technology Reports
II.J.
Monthly Financial Report
III.
Action Agenda
III.A.
Approval of Bus Purchase
Please see attached memo from our Assistant Superintendent, Matt Compton recommending that the board purchase two school buses to start service in the 2024-25 school year. The amount of the purchase is approximately $277,992. Mr. Compton will answer any questions the board may have.
I will recommend approval of this item.
Order #24-10360 - Motion Passed: Superintendent Buerkley's recommendation to approve the purchase the two school buses passed with a motion by Mr. Derek Brown and a second by Mr. Kevin Barnard.
III.B.
Approval of KISTA Lease Agreement for Bus Purchases
The Kentucky Interlocal School Transportation Association (KISTA) is a school bus financing program. Participants should expect an average interest rate of approximately 4.0% based on current market conditions. Please see the attached KISTA documentation to approve for the purchase of the buses for the 2024-25 year. This agreement will cover the purchase of the buses from the previous agenda item.
I will recommend approval of the KISTA Lease Agreement.
Order #24-10361 - Motion Passed: Superintendent Buerkley's recommendation to approve the KISTA Lease Agreement passed with a motion by Mrs. Laura Schack and a second by Mrs. Amber Beebe.
III.C.
Change Order Supplemental Form---Sharp Middle School Renovations & Stadium Project
Attached is a request for permission to execute Change Order No. 1 for the SMS Renovations and Stadium Project. This change order includes six different proposals, all of which have been outlined on the attached change order form.
The change order is for the sum of $599,183.00. I would request permission to execute (sign) Change Order No.1 as presented.
Order #24-10362 - Motion Passed: Superintendent Buerkley's recommendation to approve execute Change Order #1 as presented passed with a motion by Mr. Kevin Barnard and a second by Mr. Derek Brown.
III.D.
Payment Application #3---Sharp Middle School Renovations & Stadium Project
Attached is Payment Application #3 for the Sharp Middle School Renovations and Stadium Project. The work has been certified by our architectural firm and the recommendation is to pay the sum of $231,631.20 as requested.
I would recommend the board approve payment for Payment Application #3 as submitted.
Order #24-10363 - Motion Passed: Superintendent Buerkley's recommendation to approve the payment application #3 as submitted passed with a motion by Mrs. Laura Schack and a second by Mr. Derek Brown.
III.E.
Paving Project Bid Acceptance and BG-1
Attached is a memo from our districts architect, Mr. Joe Hayes, regarding the Pendleton County paving project for Southern Elementary and Pendleton County High School.
Bids were opened on January 16, 2024 and the bid tabulation page is attached for your review. The review indicates Riegler Blacktop submitted the lowest and best proposal in the amount of $280,000 base bid.
Per Kentucky Department of Education (KDE) requirements once bids are awarded an updated BG-1 must be created.
Based on this information I am recommending that the board award this project to Riegler Blacktop and approve the updated BG-1 as submitted.
Order #24-10364 - Motion Passed: Superintendent Buerkley's recommendation to award the paving project to Reigler Blacktop and approve the updated BG-1 as submitted passed with a motion by Mr. Kevin Barnard and a second by Mr. Derek Brown.
III.F.
Emergency Certification
Attached is a memo from Jennifer Pierce, Director of Finance and Human Resources, regarding approval of two emergency certification request for new hires.
Efforts were made to recruit fully and highly-qualified teachers for Pendleton County Schools. However, when a fully-certified teacher cannot be located for a position, leeway from the EPSB and the KDE has been granted to school districts to hire teachers under an emergency certificate.
All employees are aware they must seek educational courses before being fully certified or before any opportunities for future employment may be granted.
I would recommend approval of the emergency certification requests as presented.
Order #24-10365 - Motion Passed: Superintendent Buerkley's recommendation to approve the emergency certification requests as presented passed with a motion by Mrs. Laura Schack and a second by Mrs. Amber Beebe.
III.G.
Acceptance of Donations
Board policy 4.61 requires the board to approve acceptance of donations valued over $1000.00. We have three individuals or entities that have made donations valued over $1000.00 to our schools. Specifics regarding each donation are attached for your review.
I would recommend the board approve the acceptance of all the donations as outlined in the attached documents.
Order #24-10366 - Motion Passed: Superintendent Buerkley's recommendation to approve the acceptance of the three donations as submitted passed with a motion by Mr. Derek Brown and a second by Mrs. Laura Schack.
IV.
Discussion
IV.A.
School Presentations
IV.A.1.
Northern Elementary
IV.A.2.
Southern Elementary
IV.B.
2024-25 Draft Budget
V.
Consent Agenda
Order #24-10367 - Motion Passed: Superintendent Buerkley's recommendation to approve the consent agenda passed with a motion by Mr. Kevin Barnard and a second by Mr. Derek Brown.
V.A.
Board Meeting Minutes
V.B.
Orders of the Treasurer
V.C.
Treasurer Report
V.D.
Leave of Absence Requests
VI.
Adjournment
Order #24-10368 - Motion Passed: A recommendation to adjourn passed with a motion by Mrs. Laura Schack and a second by Mr. Kevin Barnard.
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