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I.
Call to Order
I.A.
Approve Agenda
Order #23-10323 - Motion Passed: Superintendent Buerkley's recommendation to approve the agenda passed with a motion by Mr. Derek Brown and a second by Mr. Kevin Barnard.
I.B.
Pledge of Allegiance
I.C.
Mission Statement
I.D.
Moment of Silence
I.E.
Great News
II.
Communications
II.A.
Audience Comments
II.B.
Board Member Comments
II.C.
Superintendent's Report
II.D.
Personnel Actions
III.
Written Communications & Reports
III.A.
DPP Report
III.B.
Transportation Report
III.C.
SBDM Minutes
III.D.
FRYSC Reports
III.E.
2024-25 Calendar
III.E.1.
Option 1
III.E.2.
Option 2
III.F.
Public Relations Report
III.G.
FCCLA Field Trip to Cincinnati
III.H.
FFA National Convention--Indianapolis, IN
III.I.
GATES Field Trip
III.J.
PHS Band Trip--Pigeon Forge
III.K.
Maintenance and Technology Report
III.L.
Monthly Financial Report
IV.
Action Agenda
IV.A.
Approval of Commissioning Bid
A request for proposal for commissioning services was issued as part of our Sharp Middle School project. We received three completed bids for commissioning services.
I am recommending that we award the contract to the Facility Commissioning Group. They submitted the lowest and best bid at $41,270.
Order #23-10324 - Motion Passed: Superintendent Buerkley's recommendation to approve the commissioning services contract to the Facility Commissioning Group. passed with a motion by Mrs. Amber Beebe and a second by Mrs. Laura Schack.
IV.B.
NES Heat Exchanger Replacement
A request for proposal was issued for heat exchanger replacement at Northern Elementary School. We received one completed bid for the project.
I am recommending we award the contract to Advanced Mechanical at a cost of $39,397.00 in order to replace two heat exchangers at Northern Elementary School.
Order #23-10325 - Motion Passed: Superintendent Buerkley's recommendation to approve the NES heat exchanger replacement contract to Advanced Mechanics passed with a motion by Mr. Derek Brown and a second by Mr. Kevin Barnard.
IV.C.
NES Stipends
Attached is a memo from our Director of Finance and Human Resources, Mrs. Jennifer Pierce, regarding a requested revision to the 23-24 Certified Extra Service Salary Schedule.
Mrs. Pierce was contacted by Mr. Pugh, principal of Northern Elementary, requesting that two additional stipends be added for Northern Elementary in the form of one Art Club stipend at $500 and one Chorus Sponsor stipend at $500. The costs of these stipends, if approved, will be covered by Northern Elementary’s SBDM funds, so there is no additional district expense associated with these stipends. Northern Elementary's SBDM Council has approved this request.
I would recommend approval of the stipends as outlined.
Order #23-10326 - Motion Passed: Superintendent Buerkley's recommendation to approve the additional NES stipends as outlined. passed with a motion by Mr. Derek Brown and a second by Mrs. Amber Beebe.
IV.D.
FY 2023-2024 KETS 1st Offer of Assistance
The School Facilities Construction Commission is making an official FY 2024 first KETS offer of assistance to the Pendleton County Board of Education in the amount of $23,086.00. Acceptance of this offer means the district is willing to match – dollar for dollar – the funds. These funds were included in our 2023-2024 working budget.
Attached is memo from our Director of Finance and Human Resources, Jennifer Pierce, providing more information.
I recommend approval of the 2024 KETS 1st Offer of Assistance.
Order #23-10327 - Motion Passed: Superintendent Buerkley's recommendation to approve the 2024 KETS 1st Offer of Assistance passed with a motion by Mr. Kevin Barnard and a second by Mrs. Laura Schack.
IV.E.
BG-1--PC Paving Project 2023
Attached is the BG-1 (#24-170) for the PC – Paving project. All BG-1s must be approved by the local board and the minutes or an “order” from the board minutes must be available upon request by KDE. The BG-1 is then sent to the Kentucky Department of Education, District Facilities Branch for review and approval. Once approved by the Facilities Branch it is then forwarded to the Finance Branch for review. Once final approval is given, the district will receive a letter documenting approval and next steps.
I would recommend approval of the BG-1 for the PC - paving project.
Order #23-10328 - Motion Passed: Superintendent Buerkley's recommendation to approve the BG-1 for the PC - paving project passed with a motion by Mr. Kevin Barnard and a second by Mr. Derek Brown.
IV.F.
Reappointment of PC Recreation Committee Members
Board approval is needed for the Re-appointment of two members to the Pendleton County Recreation Board. This appointment would be a two-year term. I am recommending that the board of education re-appoint Bridget Browning and Stephanie Prince to the Pendleton County Recreation Board.
Order #23-10329 - Motion Passed: Superintendent Buerkley's recommendation to approve the re-appointment of Bridget Browning and Stephanie Prince to the Pendleton County Recreation Board passed with a motion by Mr. Derek Brown and a second by Mrs. Laura Schack.
V.
Consent Agenda
Order #23-10330 - Motion Passed: Superintendent Buerkley's recommendation to approve the Consent Agenda passed with a motion by Mrs. Amber Beebe and a second by Mrs. Laura Schack.
V.A.
Board Meeting Minutes
V.B.
Orders of the Treasurer
V.C.
Treasurer's Report
VI.
Executive Session
Order #23-10331 - Motion Passed: A recommendation to go into Executive Session passed with a motion by Mrs. Amber Beebe and a second by Mr. Derek Brown.
VI.A.
KRS 61.810(1)(b) Deliberations on The Future Acquisition or Sale of Real Property by a Public Agency
VII.
Return From Executive Session
Order #23-10332 - Motion Passed: A recommendation to return from Executive Session passed with a motion by Mrs. Laura Schack and a second by Mr. Derek Brown.
VIII.
Adjournment
Order #23-10333 - Motion Passed: A recommendation to adjourn passed with a motion by Mr. Derek Brown and a second by Mrs. Amber Beebe.
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