Order #23-10302 - Motion Passed:  Superintendent Buerkley's recommendation to approve the agenda passed with a motion by Mr. Kevin Barnard and a second by Mr. Derek Brown.

Attached is the 2023-24 working budget for Pendleton County Schools.  Mrs. Pierce, Director of Finance and Human Resources, has supplied many attachments regarding this item. 

I would recommend approval of the 2023-24 working budget as presented.

Order #23-10303 - Motion Passed:  Superintendent Buerkley's recommendation to approve the working budget as presented passed with a motion by Mrs. Amber Beebe and a second by Mrs. Laura Schack.

Attached are the final 2023-24 staffing allocations.  No adjustments are required at this time.  I will recommend approval of the 2023-24 staffing allocations as presented.

Order #23-10304 - Motion Passed:  Superintendent Buerkley's recommendation to approve the 2023-24 staffing allocations as presented passed with a motion by Mr. Derek Brown and a second by Mr. Kevin Barnard.

Please find attached memo from Mrs. Pierce, Director of Finance and Human Resources, reflecting changes in our SBDM allocations based upon current enrollment and carryover funds from the 2022-2023 school year.  I will recommend approval of this item.

Order #23-10305 - Motion Passed:  Superintendent Buerkley's recommendation to approve the 2023-24 Final SBDM Allocations passed with a motion by Mrs. Laura Schack and a second by Mr. Derek Brown.

Please find attached a memo from Mrs. Pierce, Director of Finance and Human Resources, sharing the proposed 2023-24 allocation of field trip mileage and bus usage rates.

I will recommend approval of this item.

Order #23-10306 - Motion Passed:  Superintendent Buerkley's recommendation to approve the 2023-24 Allocation of Field Trip Mileage/Bus Usage passed with a motion by Mrs. Amber Beebe and a second by Mr. Derek Brown.

Each year the district wellness committee is required to review nutrition and physical activity occurring within the school district.  The board of education must have representation on the district wellness committee.

I recommend the board appoint our board chairperson - Cheri Griffin to serve on the district wellness committee for the 2023-2024 school year.

Order #23-10307 - Motion Passed:  Superintendent Buerkley's recommendation to approve the appointment of our board chairperson - Cheri Griffin to serve on the district wellness committee for the 2023-2024 school year. passed with a motion by Mrs. Laura Schack and a second by Mr. Derek Brown.

In preparation for the 2024-2025 school calendar the board must appoint an individual to serve as the board representative on the calendar committee per KRS 158.070 (2b).  Attached you have a memo from Mr. Compton regarding this request.  If you have any questions he would be happy to answer those.

Mr. Kevin Barnard was the board's representative on this committee this past year.  I would recommend that the board again approve Mr. Barnard to serve as the 2024-25 school calendar committee board representative.

Order #23-10308 - Motion Passed:  Superintendent Buerkley's recommendation to approve Mr. Barnard to serve as the 2024-25 school calendar committee board representative passed with a motion by Mr. Derek Brown and a second by Mrs. Laura Schack.

In preparation for the 2024-2025 school calendar the board must approve a calendar committee per KRS 158.070.  Attached you have a memo from Mr. Compton regarding this request.  If you have any questions he would be happy to those.  

I will recommend approval of the 2024-2025 calendar committee as submitted.

Order #23-10309 - Motion Passed:  Superintendent Buerkley's recommendation to approve the 2024-2025 calendar committee as submitted passed with a motion by Mr. Kevin Barnard and a second by Mrs. Laura Schack.

Please find attached a memo from Laura Pugh, Executive Director of Teaching and Learning, with the names recommended to serve on the District Planning Committee for our Comprehensive District Improvement Plan.

I will recommend approval of this item.

Order #23-10310 - Motion Passed:  Superintendent Buerkley's recommendation to approve the members of our District Planning Committee for our Comprehensive District Improvement Plan as presented passed with a motion by Mr. Derek Brown and a second by Mr. Kevin Barnard.

Board approval is needed for the appointment of a member to the Pendleton County Recreation Board. This appointment would be a two-year term. 

I am recommending that the board of education appoint Janice Polley to the Pendleton County Recreation Board.  

Order #23-10311 - Motion Passed:  Superintendent Buerkley's recommendation to approve the appointment of Janice Polley to the Pendleton County Recreation Board. passed with a motion by Mr. Derek Brown and a second by Mrs. Laura Schack.

Attached is a memo from Mr. Compton, Assistant Superintendent, with an agreement between the Wool Festival and the Pendleton County Schools for the use of 2 Pendleton County buses on Friday, October 6th and for the use of 12 Pendleton County buses on Saturday and Sunday October 7th and October 8th.  This is the same agreement we have entered into in the past.

I would recommend approval of the Wool Fest agreement.

Order #23-10312 - Motion Passed:  Superintendent Buerkley's recommendation to approve the Wool Fest agreement passed with a motion by Mr. Kevin Barnard and a second by Mr. Derek Brown.

Attached is a memo from Craig Smith, Chief Information Officer, recommending that we continue working with Park Place for our server warranty contract.  The district has been working with Park Place in the past to provide server warranty in order to extend the useful life of our data center hardware.  They have provided excellent service to our district.  The cost to extend the contract will be $4101.96. 

I will recommend approval of this item.

Order #23-10313 - Motion Passed:  Superintendent Buerkley's recommendation to approve the renewal of the server warranty contract passed with a motion by Mr. Derek Brown and a second by Mrs. Amber Beebe.

Attached is a memo from our Executive Director of Teaching and Learning, Mrs. Laura Pugh, regarding the purchase of an intervention program.

Number Worlds is a research-based teacher-led math intervention program that was designed to bring students up to grade level with real world applications.  The program is designed to help struggling learners in Response to Intervention Tier 3 achieve math success.  The program will be used in kindergarten through 5^th grades at both Northern and Southern Elementary. This program will be purchased using federal grant dollars.

I will recommend approval of the purchase of Number Worlds as presented.

Order #23-10314 - Motion Passed:  Superintendent Buerkley's recommendation to approve the purchase of Number Worlds as presented passed with a motion by Mrs. Laura Schack and a second by Mr. Kevin Barnard.

Attached is a memo from our Executive Director of Teaching and Learning, Mrs. Laura Pugh, regarding the purchase of a supplemental online literacy program.

Achieve 3000 Literacy is a research-based supplemental online literacy program that offers fiction, nonfiction and poetry to students at their reading level.  The program features focus on building phonemic awareness, phonics, fluency, reading comprehension, vocabulary, and writing skills. The difficulty of the text will increase as students’ skills develop. The program will be used in 2^nd through 5^th grades.  This program will provide one more option for teachers as they look for the program that best meets their students’ needs.  This program will be purchased utilizing federal grant funds.

I recommend the purchase of Achieve 3000 Literacy for Northern and Southern Elementary. 

Order #23-10315 - Motion Passed:  Superintendent Buerkley's recommendation to approve the purchase of Achieve 3000 Literacy for Northern and Southern Elementary passed with a motion by Mrs. Laura Schack and a second by Mr. Derek Brown.

Attached is a memo from our Executive Director of Teaching and Learning, Mrs. Laura Pugh, regarding the purchase of a digital program to assist with independent reading practice.

Accelerated Reader is a digital program used to assist students with reading skills.  It helps students and teachers manage and monitor independent reading practice.  Students pick a book at their own level and read it at their own pace. When students finish the book, they take a short quiz on the computer to check their understanding.  The program will be used in both elementary schools for students in 1^st through 5^th grades and with kindergarten students as appropriate. This program will be paid for utilizing federal grant funds.

 I recommend the purchase of Accelerated Reader for Northern and Southern Elementary. 

Order #23-10316 - Motion Passed:  Superintendent Buerkley's recommendation to approve the purchase of Accelerated Reader for Northern and Southern Elementary passed with a motion by Mr. Derek Brown and a second by Mrs. Laura Schack.

Attached is a memo from the district's Chief Information Officer, Craig Smith, regarding the need to surplus outdated technology items.

Before disposing of outdated or unused items the district is required to identify those items and officially declare them as surplus property.  Mr. Smith has provided a list of items that he is requesting to be surplus property.  

I would recommend approval of his request to surplus the technology items listed.

Order #23-10317 - Motion Passed:  Superintendent Buerkley's recommendation to approve the surplus of the technology items as listed passed with a motion by Mr. Derek Brown and a second by Mr. Kevin Barnard.

Board policy requires any donation over $1000.00 dollars to be accepted by the board of education.  Southern Elementary has received an anonymous donation of $5000.00, to be used for classroom technology, therefore it needs board approval.

I would recommend the board approve this anonymous donation to Southern Elementary.

Order #23-10318 - Motion Passed:  Superintendent Buerkley's recommendation to approve the anonymous donation to Southern Elementary passed with a motion by Mr. Kevin Barnard and a second by Mrs. Laura Schack.

Order #23-10319 - Motion Passed:  Superintendent Buerkley's recommendation to approve the consent agenda passed with a motion by Mr. Derek Brown and a second by Mrs. Laura Schack.

Order #23-10320 - Motion Passed:  A motion to go into Executive Session passed with a motion by Mrs. Laura Schack and a second by Mr. Derek Brown.

Order #23-10321 - Motion Passed:  A motion to return from Executive Session passed with a motion by Mrs. Laura Schack and a second by Mr. Derek Brown.

Order #23-10322 - Motion Passed:  A motion to adjourn passed with a motion by Mrs. Amber Beebe and a second by Mrs. Laura Schack.