|
I.
Call to Order
I.A.
Approve Agenda
Order #23-10270 - Motion Passed: Superintendent Buerkley's recommendation to accept the agenda with the additon of Item J of Emergency Certification passed with a motion by Mr. Kevin Barnard and a second by Mrs. Amber Beebe.
I.B.
Pledge of Allegiance
I.C.
Mission Statement
I.D.
Moment of Silence
II.
Communications
II.A.
Audience Comments
II.B.
Board Member Comments
II.C.
Superintendent Report
II.D.
Personnel Actions
II.E.
Written Communications & Reports
II.E.1.
Transportation Monthly Trip Report
II.E.2.
SBDM Minutes
II.E.3.
FRYSC Reports
II.E.4.
Public Relations Report
II.E.5.
Maintenance/Technology Report
II.E.6.
PHS Senior Trip Request--April 2024
II.E.7.
Update on Data Security and Breaches 2023
II.E.8.
Monthly Financial Report
III.
Action Agenda
III.A.
Sharp Middle School-Renovations Stadium: bid docs and BG-3
Attached is a memo from Robert Ehmet Hayes and Associates regarding the Sharp Middle School Renovation/Stadium project.
The board must approve BG-3, and bidding documents which will then be sent to the Kentucky Department of Education for approval.
I would recommend approval of the attached BG-3, and bidding documents for the Sharp Middle School Renovation/Stadium project.
Order #23-10271 - Motion Passed: Superintendent Buerkley's recommendation to approve the BG-3, and bidding documents for the Sharp Middle School Renovation/Stadium project passed with a motion by Mr. Kevin Barnard and a second by Mrs. Amber Beebe.
III.B.
Award Bid--Greenhouse Repairs Project
Attached is a memo from Robert Ehmet Hayes and Associates regarding the PCHS Greenhouse Repair Project. Mr. Hayes has reviewed the submitted proposals and is recommending we award the bid to Stuppy Inc. They submitted the lowest and best proposal in the amount of $100,152.00
I recommend the board award the bid for this project to Stuppy Inc.
Order #23-10272 - Motion Passed: Superintendent Buerkley's recommendation to award the bid for this project to Stuppy Inc passed with a motion by Mr. Derek Brown and a second by Mr. Kevin Barnard.
III.C.
Revised SBMH Counselor/Social Worker Job Description
Attached is a memo from our Executive Director of Teaching and Learning, Mrs. Laura Pugh, regarding a requested revision to the job description for the School Based Mental Health Guidance Counselor/Social Worker position.
In order to broaden the applicant, pool we are requesting to add language that will allow us to hire an applicant with a four-year degree in other related areas. The current language inadvertently limits us to only being able to hire individuals with a four-year degree and EPSB certification.
I recommend the board approve the attached job description and associated salary as outlined in the memo.
Order #23-10273 - Motion Passed: Superintendent Buerkley's recommendation to approve the attached job description and associated salary in the memo passed with a motion by Mr. Derek Brown and a second by Mr. Kevin Barnard.
III.D.
Approval of Tire Bids
Please see the attachment from our Assistant Superintendent, Mr. Compton regarding the tire bids for the 2023-2024 school year. We recommend the board approve the bid from Gem City Tire
Order #23-10274 - Motion Passed: Superintendent Buerkley's recommendation to approve the bid from Gem City Tire, which was the lowest submitted bid by a vendor passed with a motion by Mr. Kevin Barnard and a second by Mr. Derek Brown.
III.E.
Approval of Oil Bids
Please see the attached memo from Mr. Compton regarding the oil bids for the 2023-2024 school year. The district received two bids with Apollo Oil being the lowest bidder at $9.49 per gallon.
I will recommend the board accept and approve the bid from Apollo Oil.
Order #23-10275 - Motion Passed: Superintendent Buerkley's recommendation to accept and approve the bid from Apollo Oil passed with a motion by Mr. Kevin Barnard and a second by Mrs. Amber Beebe.
III.F.
2023-24 School Fees
Each year all student fees and charges shall be adopted by the Board of Education, including student activity fees and membership dues.
Please see the attached memo from our Director of Finance and Human Resources Mrs. Jennifer Pierce regarding the 2023-24 fee schedule for Northern Elementary, Southern Elementary, Sharp Middle School and Pendleton High School.
I would recommend approval of this item.
Order #23-10276 - Motion Passed: Superintendent Buerkley's recommendation to approve the 2023-24 fee schedule passed with a motion by Mr. Derek Brown and a second by Mrs. Amber Beebe.
III.G.
Head Start Full Utilization
The Pendleton County School district collaborates with the Northern Kentucky Community Action Commission Head Start Program to ensure that 3 and 4-year-old residents of Pendleton County are offered educational services and early childhood opportunities to meet qualifications for Kindergarten Readiness. KRS 157.3175 requires districts to collaborate with Head Start to avoid duplication of services, supplanting of federal funds, and to maximize the use of Head Start funds to serve as many 4-year old's as possible.
I would recommend the board approve the Head Start Utilization Agreement as presented.
Order #23-10277 - Motion Passed: Superintendent Buerkley's recommendation to approve the Head Start Utilization Agreement as presented passed with a motion by Mr. Derek Brown and a second by Mrs. Amber Beebe.
III.H.
Donation Acceptance
Board policy requires any donation over $1000.00 dollars to be accepted by the board of education. The Athletic Department has received a donation valued over $1000.00 therefore it needs board approval.
The donation is a $1500.00 donation from Proscan Imaging from Cincinnati Ohio for general use by the Pendleton County High School Volleyball program.
I would recommend the board accept the donation.
Order #23-10278 - Motion Passed: Superintendent Buerkley's recommendation to accept the donation passed with a motion by Mrs. Amber Beebe and a second by Mr. Derek Brown.
III.I.
FinalForms Tracking System
Attached is a memo from our District Athletic Director, Mr. Jon Wirth, regarding the purchase of FinalForms Tracking System.
FinalForms provides an organizational program for schools to utilize in compiling forms, inventory of products, and other organizational material. If approved Pendleton County athletics would utilize this program to provide coaches and athletic staff with access to FinalForms to ensure proper tracking of paperwork, uniform inventory, and other important information.
The program would cost $2,260.00 (including a one-time $500.00 set-up fee) and will be covered from the general athletic budget.
I would recommend approval of this request to purchase Final Forms.
Order #23-10279 - Motion Passed: Superintendent Buerkley's recommendation to approve the request to purchase FinalForms passed with a motion by Mr. Kevin Barnard and a second by Mrs. Amber Beebe.
III.J.
Emergency Certification
Order #23-10280 - Motion Passed: Superintendent Buerkley's recommendation to accept the emergency certification passed with a motion by Mrs. Amber Beebe and a second by Mr. Derek Brown.
IV.
Consent Agenda
Order #23-10281 - Motion Passed: Superintendent Buerkley's recommendation to accept the Consent Agenda passed with a motion by Mr. Kevin Barnard and a second by Mr. Derek Brown.
IV.A.
Board Meeting Minutes
IV.B.
Orders of the Treasurer
IV.C.
Treasurer's Report
V.
Executive Session
Order #23-10282 - Motion Passed: A recommendation to go into Executive Session passed with a motion by Mr. Kevin Barnard and a second by Mr. Derek Brown.
V.A.
Board Policy 01.43 and 02.14 and KRS 61.810(1)(f)—Discussion of Personnel - Superintendent PGP
VI.
Return from Executive Session
Order #23-10283 - Motion Passed: A recommendation to return from Executive Session passed with a motion by Mrs. Amber Beebe and a second by Mr. Derek Brown.
VII.
Adjournment
Order #23-10284 - Motion Passed: A recommendation to adjourn passed with a motion by Mr. Derek Brown and a second by Mrs. Amber Beebe.
|