Order #23-10251 - Motion Passed:  Superintendent Buerkley's recommendation to approve the agenda passed with a motion by Mr. Derek Brown and a second by Mrs. Laura Schack.

Attached is a memo from our Director of Finance and Human Resources, Jennifer Pierce, regarding the 2023-2024 insurance renewal package.

Our agent of record, Houchens Insurance Group has recommended that we approve Liberty Mutual to cover our commercial package, auto, and umbrella package.  They recommend that we use KEMI for our workers compensation insurance, and CFC for our cyber security liability insurance.  The total cost for property, casualty, and liability and worker comp renewal for the 2023-24 school year will be $453,253.63 compared to $411,119 last year, which represents an increase in the overall cost of these insurances.  The Cyber policy will cost $19,650.  

I recommend the board award the district property, casualty, liability, worker's comp and cyber insurance to the vendors as listed in the memo. 

Order #23-10252 - Motion Passed:  Superintendent Buerkley's recommendation to approve that the board award the district property, casualty, liability, worker's comp and cyber insurance to the vendors as presented passed with a motion by Mr. Kevin Barnard and a second by Mr. Derek Brown.

Attached is a memo from our Director of Special Education, Mrs. Donna Pollard, regarding district chairpersons for Individualized Education Program meetings and 504 meetings.

Each year the board should approve a list of staff members by job title who may represent the district as chairpersons of Individualized Education Program meetings or section 504 meetings.  A list of qualified staff members by job title is attached.  

I would recommend the board approve the attached list of job titles to serve as chairpersons for IEP or section 504 meetings for the 2023-2024 school year.

Order #23-10253 - Motion Passed:  Superintendent Buerkley's recommendation to approve the job titles as submitted to serve as chairpersons for IEP or section 504 meetings for the 2023-2024 school year passed with a motion by Mrs. Amber Beebe and a second by Mrs. Laura Schack.

Attached is a memo from our Director of Special Education, Mrs. Donna Pollard regarding a MOA between the Education and Workforce Development Cabinet Office of Vocational Rehabilitation and Pendleton County Schools to provide transition services to students, on an individual basis as determined by their Individual Education Plan, to help prepare them for life after high school.  

The goal of the program is for students exiting high school to have secured a work position or to have been accepted into a work/education program. These services are provided by an employment specialist that is an employee of Pendleton County Schools.  In addition to providing student instruction, the employment specialist submits detailed reports to the Education and Workforce Development Cabinet Office of Vocational Rehabilitation for reimbursement of many of the activities that the students complete.  This program is very beneficial for students with disabilities, especially those who have barriers that will prevent them from becoming career or work ready without direct instruction and practice provided by the district.

I recommend approval of the MOA between the Education and Workforce Development Cabinet Office of Vocational Rehabilitation and Pendleton County Schools.

Order #23-10254 - Motion Passed:  Superintendent Buerkley's recommendation to approve the MOA between the Education and Workforce Development Cabinet Office of Vocational Rehabilitation and Pendleton County Schools passed with a motion by Mr. Kevin Barnard and a second by Mr. Derek Brown.

Attached is a memo from our Director of Finance and Human Resources, Jennifer Pierce, regarding a fidelity bond.

By July 1 of each year the treasurer and other employees responsible for board of education funds shall execute an official bond for the faithful performance of the duties of his/her office to be approved by the local board and the Commissioner of Education.   Attached you have a fidelity bond of treasurer form completed by Jennifer Pierce and Houchens Insurance Group.  

I would recommend approval of the fidelity bond of treasurer form as presented. 

Order #23-10255 - Motion Passed:  Superintendent Buerkley's recommendation to approve the fidelity bond of treasurer form as presented passed with a motion by Mrs. Laura Schack and a second by Mr. Derek Brown.

Attached is an athletic training coverage contract between Harrison Memorial Hospital and Pendleton County High School.  

The new athletic training coverage contract is attached for your review. The new contract would cost $40,000.00 annually.  This would provide Pendleton County Schools with the athletic training services we are accustomed to getting.  

I would recommend approval of the athletic training coverage contract between Harrison Memorial Hospital and Pendleton County Schools as presented.

Order #23-10256 - Motion Passed:  Superintendent Buerkley's recommendation to approve the athletic training coverage contract between Harrison Memorial Hospital and Pendleton County Schools as presented passed with a motion by Mr. Kevin Barnard and a second by Mr. Derek Brown.

Attached is a memo from our Assistant Superintendent, Matt Compton, regarding athletic team wear bids. 

A Request For Proposal or RFP was put out for Athletic Team Wear for district sports.  BSN sports submitted a bid full of apparel options and flexibility in order to provide numerous options to our athletic teams.  Based on the attached information I recommend we award our district athletic team wear bid to BSN Sports. 

Order #23-10257 - Motion Passed:  Superintendent Buerkley's recommendation to approve the district athletic team wear bid to BSN Sports passed with a motion by Mr. Kevin Barnard and a second by Mr. Derek Brown.

Attached is a board memo from our Director of Special Education, Mrs. Donna Pollard, regarding a recommendation from our early entrance committee to allow two students to enter Kindergarten early.  

Beginning with the 2017-2018 school year, children had to be 5 years old on or before August 1^st to enroll in Kindergarten in a Kentucky public school. Children who do not turn 5 until after the defined date can petition the District for early enrollment. Once the petition is received, the District must determine the child’s readiness for school through an evaluation of all developmental domains (approaches to learning, health and physical well-being, language and communication, social-emotional, cognitive and general knowledge). A committee comprised of teachers, administrators and district specialists reviews the evaluation data to determine whether a child should be recommended to the Board for early enrollment.

After following the procedure described above one child has met the established criteria and is being recommended for approval as an early entrant into kindergarten. 

Order #23-10258 - Motion Passed:  Superintendent Buerkley's recommendation to approve one early entrant into kindergarten who has met the established criteria passed with a motion by Mrs. Amber Beebe and a second by Mr. Derek Brown.

Attached is a memo from our Executive Director of Teaching and Learning, Mrs. Laura Pugh, regarding Edulastic.

Edulastic is an online program that allows teachers to create custom assessments and generates reports to assist with identifying learning gaps and monitoring student progress. Teachers and principals across the district utilized a trial version this past school year and were pleased with the enhanced capabilities of this program over our current program, GradeCam. Schools are requesting that this program be purchased in place of GradeCam.  We have been able to negotiate a 5-year contract that comes to a total cost of $41,979.  We will make annual payments of $8395.80 and we do not plan to use general fund dollars to pay for this program.

I recommend approval of the Edulastic program as presented.

Order #23-10259 - Motion Passed:  Superintendent Buerkley's recommendation to approve the Edulastic program as presented passed with a motion by Mrs. Laura Schack and a second by Mrs. Amber Beebe.

Attached is a memo from our Chief Information Officer, Mr. Craig Smith, regarding our districts phone service. 

Our phone service contract expires June 30^th 2023. We will be renewing with Cincinnati Bell Telephone (altafiber). This renewal will ensure uninterrupted communication throughout the district while maintaining cost stability. The pricing for this renewal remains unchanged and will be in effect for five years.

I recommend approval of the Cincinnati Bell Telephone (Altafiber) service agreement as presented.

Order #23-10260 - Motion Passed:  Superintendent Buerkley's recommendation to approve the Cincinnati Bell Telephone (Altafiber) service agreement as presented passed with a motion by Mr. Kevin Barnard and a second by Mrs. Laura Schack.

Attached is a memo from our Chief Information Officer, Mr. Craig Smith, regarding the purchase of Cloud Request Tracker. 

Cloud Request Tracker (RT), a robust ticketing system developed by Best Practical Solutions. The Technology and Maintenance Departments use this program for work tickets, and our current version is outdated and unsupported updating to this version of Cloud Request Tracker will significantly enhance our efficiency in tracking, managing, and resolving issues and requests. The program suits our organization's size, which can accommodate our future growth and evolving requirements.

I recommend approval of the purchase of Cloud Request Tracker (RT) with a three-year agreement.

Order #23-10261 - Motion Passed:  Superintendent Buerkley's recommendation to approve the purchase of Cloud Request Tracker (RT) with a three-year agreement passed with a motion by Mrs. Laura Schack and a second by Mr. Derek Brown.

Each year the superintendent of schools is required to complete the attached district assurances, seek board approval, and then submit the completed document to the Kentucky Department of Education. 

The release of new year funds is contingent upon the approval of the district assurances.

I would recommend the board approve the attached district assurances.  

Order #23-10262 - Motion Passed:  Superintendent Buerkley's recommendation to approve the district assurances as presented passed with a motion by Mrs. Laura Schack and a second by Mr. Kevin Barnard.

Attached is the second reading of the policy updates for this year.  The majority of the policy updates are required due to new laws enacted during the last legislative session.  

I will recommend approval of the policies as presented.  

Order #23-10263 - Motion Passed:  Superintendent Buerkley's recommendation to approve he policies as presented passed with a motion by Mr. Derek Brown and a second by Mr. Kevin Barnard.

Order #23-10264 - Motion Passed:  Superintendent Buerkley's recommendation to approve the consent agenda passed with a motion by Mrs. Laura Schack and a second by Mr. Kevin Barnard.

Order #23-10265 - Motion Passed:  A recommendation to go into Executive Session per KRS 156.557 (6)(C)--Superintendent Evaluation--Summative passed with a motion by Mrs. Laura Schack and a second by Mr. Kevin Barnard.

Order #23-10266 - Motion Passed:  A recommendation to come out of Executive Session passed with a motion by Mrs. Laura Schack and a second by Mr. Derek Brown.

Order #23-10267 - Motion Passed:  A recommendation to approve Superintendent Buerkley's Summative Evaluation passed with a motion by Mr. Kevin Barnard and a second by Mrs. Amber Beebe.

Order #23-10268 - Motion Passed:  A recommendation to approve the Recreation MOA for 2023 passed with a motion by Mr. Kevin Barnard and a second by Mrs. Amber Beebe.

Order #23-10269 - Motion Passed:  A recommendation to adjourn passed with a motion by Mr. Derek Brown and a second by Mrs. Amber Beebe.