Order #23-10209 - Motion Passed:  A recommendation by Superintendent Buerkley to approve the agenda passed with a motion by Mrs. Amber Beebe and a second by Mrs. Laura Schack.

Attached is a memo from our Executive Director of Teaching and Learning, Mrs. Laura Pugh, regarding a recommendation for language arts and math textbook purchases.  

Teachers and administrators across the district have spent the past few months following a protocol for the review and recommendation of language arts and math textbooks.  The time and consideration that has been devoted to selecting evidence-based textbooks that will meet the needs of our students and improve their overall academic success is to be commended. 

I am pleased to recommend the purchase of the textbooks listed in the attached memo, which are the first-choice options of each school.  The total cost will be $822,832.40.

Order #23-10210 - Motion Passed:  A recommendation by Superintendent Buerkley to approve the purchase of the textbooks listed in the attached memo, which are the first-choice options of each school passed with a motion by Mrs. Laura Schack and a second by Mrs. Amber Beebe.

I am requesting permission from the Board of Education to work with Pendleton County High School principal Mr. Tony Dietrich to set the graduation date for the 2022-23 school year. If permission is granted we would begin discussions regarding graduation as soon as we feel that we can comfortably set a date that would not be impacted by inclement weather or other potential school closures. The board has granted this request in the past.

Order #23-10211 - Motion Passed:  A recommendation by Superintendent Buerkley to be given permission from the Board of Education to work with Pendleton County High School principal Mr. Tony Dietrich to set the graduation date for the 2022-23 school year passed with a motion by Mrs. Laura Schack and a second by Mr. Derek Brown.

Attached is a memo from Mrs. Laura Pugh, Executive Director of Teaching and Learning, regarding the districts continuation of learning plan for the 2023-2024 school year.  

The purpose of the Continuation of Learning Plan is to outline the district’s plans for implementing non-traditional instruction that ensures continuation of learning during times (both short-term and long-term) when in-person instruction may not be feasible. 

Opportunities to provide input were offered to various departments across the district.  The completed plan outlines Pendleton County’s plan to deliver instruction to every student in the district and provide for student and teacher interaction on NTI days. Upon approval from our board, the document will be sent to the Kentucky Department of Education for final approval.

I would recommend the board approve the continuation of learning plan for the 2023 - 2024 school year. 

Order #23-10212 - Motion Passed:  A recommendation by Superintendent Buerkley to approve the continuation of learning plan for the 2023 - 2024 school year passed with a motion by Mr. Kevin Barnard and a second by Mrs. Amber Beebe.

Attached is the BG-1 (#23-389) for the Pendleton County High School Greenhouse project. All BG-1s must be approved by the local board and the minutes or an “order” from the board minutes must be available upon request by KDE. The BG-1 is then sent to the Kentucky Department of Education, District Facilities Branch for review and approval.  Pendleton County is a HB 678 district so we anticipate this BG-1 will be processed quickly.

I would recommend approval of the BG-1 for the Pendleton County High School Greenhouse project. 

Order #23-10213 - Motion Passed:  A recommendation by Superintendent Buerkley to approve the BG-1 for the Pendleton County High School Greenhouse project passed with a motion by Mr. Kevin Barnard and a second by Mr. Derek Brown.

Attached is a memo from our Executive Director of Teaching and Learning, Mrs. Laura Pugh, regarding a recommendation to purchase Renaissance Learning STAR Phonics.

Beginning with the 2023-2024 school year, Senate Bill 9 requires that a reliable and valid universal screener be given the first 45 days of the school year for all kindergarten students and be given the first 30 days of the school year for grades 1-3. Our current STAR assessment meets KDE’s universal screener criteria. 

The district must also choose a reading diagnostic assessment to administer to students in grades K-3 identified as needing accelerated interventions.  After reviewing KDE’s list of approved diagnostics, we are recommending the purchase of STAR Phonics to meet this requirement.  We believe STAR Phonics will best complement our current assessment system.

The cost for both elementary schools will be $2327.50 plus an additional $900 for training.

I would recommend the board approve the purchase of Renaissance Learning STAR Phonics in order to meet the requirements of SB 9.

Order #23-10214 - Motion Passed:  A recommendation by Superintendent Buerkley to approve the purchase of Renaissance Learning STAR Phonics in order to meet the requirements of SB 9 passed with a motion by Mrs. Laura Schack and a second by Mr. Kevin Barnard.

Attached is a memo from our Athletic Director, Mr. Jon Wirth, regarding a donation to the Pendleton County Baseball Program.    

Board policy requires any donation over $1000.00 dollars to be accepted by the board of education.  The Athletic Department has received two donations each valued over $1000.00 therefore it needs board approval.

The first donation is a $2000.00 donation from Cincinnati Reds Community Fund Field Improvement Grant Program for $2,000.00.  

The second donation is for $2,000 from Mr. Nate and Lacy Jones to match the Cincinnati Reds Community Fund Field Improvement Grant Program donation. 

Both donations are earmarked for field improvements at the PCHS Baseball field.

I would recommend the board accept both donations.

Order #23-10215 - Motion Passed:  A recommendation by Superintendent Buerkley to accept both donations passed with a motion by Mrs. Amber Beebe and a second by Mr. Derek Brown.

Attached is a memo from our athletic director, Mr. Jon Wirth, regarding a gymnasium scoreboard advertising agreement for Pendleton County High School and Sharp Middle School.  

Mr. Wirth has created an opportunity for companies to purchase advertising space next to each scoreboard within the main gym of Pendleton County High School and Sharp Middle School.  The agreement outlines the details of the agreement but in summary companies have two options to choose from.  They may pay $2500 for a three-year slot at Pendleton County High School (option 1) or they may pay $4000 for a three-year slot at Pendleton County High School and Sharp Middle School (option 2).  

The agreement has been reviewed and approved by our board attorney.  I would recommend approval of the PCHS and SMS Gymnasium Scoreboard Advertising Agreement.

Order #23-10216 - Motion Passed:  A recommendation by Superintendent Buerkley to approve the PCHS and SMS Gymnasium Scoreboard Advertising Agreement passed with a motion by Mrs. Laura Schack and a second by Mrs. Amber Beebe.

Attached is a memo from our Assistant Superintendent, Matt Compton, regarding an amendment to the 2023-24 school calendar.

When the board approved the 2023-24 earlier this school year April 30^th was inadvertently left off the calendar and should be included as an instructional day. The calendar that was approved only had 16 instructional days for April when it should have 17 instructional days. As a result of this, the calendar has been amended to reflect April 30^th, 2024 as an instructional day. This will change the last student attendance day for the 2023-2024 school year to May 13^th, 2024 and Closing Day for staff to May 14^th, 2024. Scheduled make-up days were also adjusted accordingly.

I recommend the board approve the amended 2023-2024 school calendar.

Order #23-10217 - Motion Passed:  A recommendation by Superintendent Buerkley to approve the amended 2023-2024 school calendar passed with a motion by Mr. Kevin Barnard and a second by Mr. Derek Brown.

Order #23-10218 - Motion Passed:  A recommendation to accept the Consent Agenda passed with a motion by Mr. Derek Brown and a second by Mrs. Laura Schack.

I recommend approval of the CBE Resolution as attached.

Order #23-10219 - Motion Passed:  A recommendation to adjourn passed with a motion by Mrs. Laura Schack and a second by Mr. Derek Brown.