Nelson County
July 23, 2013 5:00 PM
Nelson County Regular
I. Call to Order
Board Chair

Pledge of Allegiance


I pledge allegiance to the flag of the United States of America, and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all.

                     BOARD MISSION STATEMENT

The NELSON COUNTY BOARD of EDUCATION, representatives of our citizens
 and entrusted with their children,
 pledges to support the mission of the
by setting visionary direction through effective policy, oversight
 and efficient resource management.



II. Changes to the Agenda
III. Student/Employee Performance
Supt. Orr

Dan Bradley will be presenting the 2013 NCHS Track and Field video.

IV. Student/Employee Recognition
Supt. Orr

Nelson County Schools

“Good News”

July 2013

Cheerleaders from Thomas Nelson High School recently attended cheer camp at the University of Kentucky.  Six of the ladies from TNHS were chosen to try out for a team that will travel to London and represent the United States in the New Year's Eve parade.  Samantha Nalley was chosen from over 1100 cheerleaders as one of the 30 girls to be a part of that team.

Last month, we saw a video from our Nelson County Community Based Work Transition Program.  We are glad to announce that program was awarded a grant of $11,700 from the Kentucky Office of Vocational Rehabilitation.  We are glad to have the state recognized the good work Ms. Harlowe and her students are doing to the extent that it translates to financial support!

We are also glad to announce that the district has been awarded $35,000 by the WHAS Crusade for Children.  The money will be used to upgrade the playground space at the Early Learning Center and for a sensory room for students at Nelson County High School.

V. Operations Consent Agenda
Board Chair
Actions Taken

Motion Passed:  Motion to approve consent items as presented passed with a motion by Mr. Nicky Rapier and a second by Mrs. Diane Berry.

V.A. Information: Personnel Actions

Employment :             Tonya Boster                Teacher                        New Haven

Marla Bryant                STC/STLP                   OKHM

                                    Debra Buckman           Speech Therapist          District

                                    Chad Carroll                Teacher                        NCHS

                                    Mike Todd Cecil          Discretionary Coach     OKHM

                                    Katie Chapman            Teacher                        TNHS

                                    Teresa Doerr                Academic Coach          OKHM

                                    Vanessa Downin           Secretary I                   TNHS

                                    Tina Gillis                     Secretary I                   BMS

                                    Kelly Kapusuzogi         Teacher                        Cox’s Creek

                                    Charles Lawrence         Band Asst                    NCHS

                                    Amy Leasgang  SDBM Secretary          OKHM

                                    Amy Leasgang  Yearbook Sponsor       OKHM

                                    Casey Mattingly            Teacher                        New Haven

                                    Kelsey McMichael       Teacher                        Cox’s Creek

                                    Tamara Mouser            Teacher                        TNHS

                                    Kristina Partin               Teacher                        Cox’s Creek

                                    Nancy Peden                Teacher                        Foster Heights

                                    Heidi Robles                 Teacher                        New Haven

                                    Larry Schreiner Asst Track Coach        NCHS

                                    Bobby Thompson         Teacher                        NCHS

                                    Mitch Tiller                   Girls BB Coach            OKHM

                                    Gavin Walls                  Asst Girls BB               OKHM

                                    Rick Zielke                   Boys BB Coach           OKHM


Transfers:                   Amber Bowman from 21st Cent Director to Teacher Boston

                                    Kevin Mattingly to Maintenance Supervisor

                                    Karen Boblett from Foster Heights to NCHS


Reinstatements:         Nicole Ballard              Teacher                        Foster Heights

                                    Bill Broaddus                AD                               NCHS

                                    Junior Dugan                AD                               TNHS

                                    Bruce England              Info Webmaster            District

                                    Karen Johnson             Consultant                    District

                                    Rana Kassieh               Inst Asst I                     Cox’s Creek

                                    Chuck Thompson         DPP                             District


Classified Subs:         Denise Hill


Certified Substitute Teachers:  Debra Lee, Leslie Yates, Ruth Hatler, and Callie Ethington


Emergency Certifications:     None


Student Workers:      Kaylee Hall, Jacob Mattingly, Drew Martin, and Hannah Cundiff, Tyler McCauley


Non-Renewals:          None


Resignations:             Caroline Farmer           Teacher                        NCHS

Theresa Fulkerson        Cook/Baker                 Cox’s Creek

Rebecca Goff               Teacher                        BMS

                                    Mike Hanson                Asst Boys BB               New Haven

                                    Donny Hudson Football Coach OKHM

                                    Ruby Osbun                 Secretary                      Foster Heights

                                    Donna Paulin                IC                                District

                                    Tyler Polston                Teacher                        NH/Boston

                                    Mike Reiter                  Asst Girls BB               New Haven

                                    Jessica Sparrow           CC Coach                    NCHS


Retirements:              None


Suspensions/Reprimands/Terminations:    None


RECOMMENDATION:                     Approval of the above listed personnel hires.


RECOMMENDED MOTION:           I move that the Nelson County Board of Education approve the listed personnel changes.

V.B. Treasurer's Report
V.C. Bills and Claims
V.D. MUNIS Report
V.E. Leaves of Absence

The following is a list of personnel that are presently taking leaves of absence with board approval:

Medical Leave


Classified Employee                  Bus Driver                    District


Certified Employee                   None



Maternity Leave

Classified Employee                  None


Certified Employee                   Teacher                        TNHS

                                               Teacher                        Foster Heights

                                               Teacher                        NCHS

V.F. Minutes from Previous Meeting

June Regular Board Meeting - 6/18/13
June Special Meeting of Nelson County Schools Finance Corporation Board - 6/18/13
June Special Called Meeting - 6/26/13
June Special Called Meeting - 7/5/13
July Work Session - 7/11/13

V.G. Overnight/Out-of-State Trips
V.H. Fund Raiser Requests

NCHS Office - Sale of items in vending machines - 7/1/13-6/30/14 (Sponsor-Steve Webb)

Cox's Creek Elementary - Magazine Sales - 8/19/13-9/6/13 (Sponsor-Jan Lanham)

VI. Organization of the Board
Sup't Orr
VI.A. Legislative Liaison

KSBA is once again asking the school board to nominate a legislative contact from its membership to serve a two-year term.  The legislative contact role is critical to assisting  KSBA governmental relations staff in mobilizing local constituents to contact their legislators.  KSBA needs a strong advocacy effort at this time because the 2014 legislature will be acting on a biennial state budget. 

KSBA is asking each board to formally nominate a legislative contact. 

Actions Taken

Motion Passed:  To appoint Larry Pate as the Legislative Liaison. passed with a motion by Mr. Damon Jackey and a second by Mr. Frank Hall.

VII. Student Support Services
Board Chair
VII.A. Facilities Update
VII.A.1. BG-1 TNHS Golf Proposal
Todd Sanders

District Staff will facilitate the process of obtaining KDE Facilites approval for the addition of a covered space with storage at no cost to the District at TNHS driving range.

Actions Taken

Motion Passed:  To approve the attached BG-1 for construction of a roof/canopy at the TNHS driving range. The golf team will then need to secure design drawings for board review and approval accordance with 702 KAR 4:160. passed with a motion by Mr. Frank Hall and a second by Mr. Nicky Rapier.

VII.B. Final Payout
Todd Sanders
VII.B.1. BG-4 TNHS Final Payout

Landmark Sprinkler has completed all contractual obligations for the bid packages listed and have applied for final payment of $0.  All work has been inspected by architects, construction manager, and owners and found acceptable. 

Actions Taken

Motion Passed:  To approve the BG-4 for final payout to Landmark Sprinkler. passed with a motion by Mr. Frank Hall and a second by Mrs. Diane Berry.

VII.C. GCA Boston
Tim Hockensmith

This contract provides opportunity for an annual savings of $13,200 with no loss of current full time employees.

Actions Taken

Motion Passed:  To approve GCA as the provider of custodial services at Boston for 2013-2014. passed with a motion by Mr. Nicky Rapier and a second by Mr. Damon Jackey.

VIII. Student Instructional Services
Board Chair
VIII.A. 504 Chairpersons 2013-2014
Cheryl Pile

2013-2014 Approved Chairpersons 504 and Admissions and Release Committee (ARC) Meetings

Actions Taken

Motion Passed:  To approve the list of District Representatives/Designees. passed with a motion by Mr. Nicky Rapier and a second by Mr. Frank Hall.

VIII.B. Professional Growth and Effectiveness System
Tim Beck

During the statewide pilot in 2013-2014 , at least 10% of the schools in each district will implement the Professional Growth & Effectiveness System.  In 2014-2015 the system will be fully implemented statewide  with full accountability in Spring 2015. 

Actions Taken

Motion Passed:  To approve Professional Growth & Effectiveness System for evaluating certified staff as part of the state wide pilot. passed with a motion by Mr. Damon Jackey and a second by Mr. Frank Hall.

VIII.C. Daily School Schedules
Tim Beck

The Kentucky Department of Education requires Board approval of daily school schedules. All schedules must have a minimum of six hours instructional time per day. All attached school schedules for the 2013-2014 year school year meet or exceed the minimum requirement.

Actions Taken

Motion Passed:  To approve the daily school schedules for the 2013-2014 school year. passed with a motion by Mr. Nicky Rapier and a second by Mrs. Diane Berry.

VIII.D. 2013-2014 School Fees
Stephanie Dietrich

Each year, all schools in our district submit their curricular/instructional student fees for the 2013-2014 school year.  Request approval of the 2013-2014 student fees by the Nelson County Board of Education.

Actions Taken

Motion Passed:  To approve school curricular/instructional student fees for the 2013-2014 school year. passed with a motion by Mr. Damon Jackey and a second by Mr. Nicky Rapier.

VIII.E. 2013 Summer School Update
Stephanie Dietrich

Nelson County Summer School Credit Recovery Report 2013

VIII.F. Policy/Procedure Update
Sara Wilson

2nd Reading

ISSUE:   The following policies were presented, reviewed and discussed at July work session. Please refer to copies presented at that time. Policies are:  01.1 Legal Status of the Board, 01.61 Records Management, 03.113 Equal Employment Opportunity, 03.12322 FMLA, 03.212 Equal Employment Opportunity, 03.221 Salaries, 03.22322 FMLA, 05.4 Safety,  05.411 Building Lockdowns,  05.42 Severe Weather/Tornado Drills, 05.48 Weapons, 09.14 Student Records,  09.22 Student Health and Safety, 09.2241 Student Medication, 09.31 Athletics and Sport Activities, 09.425 Assault and Threats of Violence,   01.111 District Planning, 02.4241 School Council Policies (SBDM), and 02.442 School Improvement Plan.


1st Reading

 01.821 Board Member Expense Reimbursement, 02.131 Contract of Superintendent, 02.14 Evaluation, 03.121 Salaries, 03.125 Expense Reimbursement, 03.1321 Use of School Property, 03.225 Expense Reimbursement, 03.2321 Use of School Property, 04.31 Authority to Encumber and Expend Funds, 04.3111 District Issuance of Checks, 04.312 School Activity Funds, 04.41 Fraud Prevention, 08.113 Graduation Requirements, 08.4 Adult/Community Education, 09.121 Entrance Age, 09.122 Attendance Requirements, 09.15 Student Fees, 09.3 Student Activities, 09.33 Fund-Raising Activities, 09.4341 Alternative Education, 08.2323 Access to Electronic Media, 03.2 Classified Personnel, 09.36 School-Related Student Trips and 04.7 Inventories.


Procedures are: 01.44 AP.21 Request to Receive Special Meeting Notifications by Email, 01.6 AP.2 Request to Examine and/or Copy District Records, 02.442 AP.21 School Improvement Plan Reports, 03.12322 AP.21 Request for FMLA, 05.2 AP.21 Maintenance Checklist, 05.3 AP.1 Community Use of School Facilities, 05.43 AP.1 Bomb Threat Drills/Response, 05.47 AP.1 Earthquakes, 09.14 AP.11 Family Educational Rights and Privacy Act, 09.14 AP.111 Notification of FERPA Rights, 09.14 AP.12 Student Directory Information Notification, 09.14 AP.22 Student Record Logs, 09.14 AP.24 Release/Inspection of Student Records/Medicaid Consent to Third Party, 09.14 AP.251 Publication Consent Form, 09.2241 AP.1 Student Medication Guidelines, 09.224 AP.21 Emergency Information Form Guidelines, 09.2241 Ap.21 Prescription Medication Administration Consent Form, 09.4341 AP.21, 08.2323 AP.21 Internet/Electronic Mail User Agreement Form, and 05.31 AP.21 Application and Agreement for Use of District Property.




Actions Taken

Motion Passed:  To approve first and second readings of procedures and policies revisions as desigated. passed with a motion by Mrs. Diane Berry and a second by Mr. Nicky Rapier.

IX. Guest Comments
Board Chair

Guest Comment Policy
Any person wishing to address the Board may do so by following these rules:
Individuals representing themselves are limited to 3 minutes.
Individuals representing a group are limited to 5 minutes.
Please step up to the microphone, state your name and address, and, if you represent a group, state the name of the group you are representing.

X. Adjourn Regular Session
Board Chair
Actions Taken

Motion Passed:  Motion to adjourn the Regular Session of the Nelson County Board of Education passed with a motion by Mr. Nicky Rapier and a second by Mr. Damon Jackey.

XI. Convene Executive Session
XII. Adjourn Executive Session
XIII. Reconvene Regular Session
XIV. Adjourn Regular Session