Nelson County
January 22, 2013 5:00 PM
Nelson County Regular Board Meeting
I. Call to Order
Board Chair
Rationale

Pledge of Allegiance

 

I pledge allegiance to the flag of the United States of America, and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all.


                     BOARD MISSION STATEMENT

The NELSON COUNTY BOARD of EDUCATION, representatives of our citizens
 and entrusted with their children,
 pledges to support the mission of the
NELSON COUNTY SCHOOL DISTRICT
 
by setting visionary direction through effective policy, oversight
 and efficient resource management.

VISION STATEMENT

QUALITY EDUCATION NOW-LEARNING FOR LIFE

II. Changes to the Agenda
III. Organization of the Board
Board Chair
Rationale

Each year in January the Nelson County Board of Education elects a new chairperson and vice chairperson for the calendar year.   These offices traditionally rotate among the board members to avoid placing an undue burden on any one member.   At this time, we would like to accept nominations for these positions.

III.A. Election of Chairperson
Actions Taken

Motion Passed:  Motion to nominate and elect Mr. Larry Pate to the position of Chairperson of the Nelson County Board of Education for calendar year 2011 was passed with a motion by Mr. Nicky Rapier and a second by Mr. Frank Hall.

III.B. Election of Vice-Chairperson
Actions Taken

Motion Passed:  Motion to nominate and elect Mr. Frank Hall to the position of vice-chairperson of the Nelson County Board of Education for calendar year 2011 was passed with a motion by Mr. Nicky Rapier and a second by Mr. Damon Jackey.

IV. Student/Employee Performance
Supt. Orr
Rationale

Bloomfield Elementary School Junior Beta Club led by Mitzi Avritt.

Jr Beta Club Students: Trevor Lewis, Mallory Terrell, Devan Snow, Isabella Whitis, Barrett McGill and Patricia Briney.

The other students will be sharing information about service projects they have been involved in and taking about their competition entries for the Kentucky Junior Beta Convention, February 28 - March 1.

Jonah Brown, BES student, will be singing. 

V. Student/Employee Recognition
Supt. Orr
Rationale

Board Appreciation Month.

Good News-January 2013 read by Patricia Briney from Bloomfield Elementary

Foster Heights Students collected $981.03 for the American Red Cross for Hurricane Sandy Relief.

Madison Faulkner was selected for the All-State Kentucky Junior High Chorus at this year's Kentucky Music Educators Association Conference. She will be representing Old KY Home Middle School at the K.M.E.A conference on February 6 & 7. This is a high honor to be selected from her peers throughout the state of Kentucky.

Holden Underwood, a Cox’s Creek student was selected as the State of Kentucky winner in the Bonnie Plants 3rd grade Cabbage program.  He will receive statewide recognition and a $1000 scholarship.

Congratulations to Miranda Culver, Hunter Bradley and Nathan Brooks for making the All-District Band.

Congratulations to Dylan Beasley for being named MVP of the Kentucky vs. Tennessee All Star Game.  Dylan threw a 90 yard touchdown pass with 2 minutes left to win the game. 

Some of our NCHS Senior Class have had the opportunity to interview for admission to some of the nation’s most prestigious universities; Vanderbilt, Duke, Brown, Princeton, Washington, Davidson, Harvard, and Yale. 

TNHS Athletics received a Bowling Grant for $2,500 from the Youth Education Services (YES) Fund through an extensive application process.  TNHS Boys Cross Country qualified for state. 


Attachments
V.A. Introduce Volunteer Coordinators
Superintendent Orr
Rationale

Recognize each volunteer coordinator at each school.

NCHS-Margaret Hockensmith

TNHS-Amy Durbin

OKHMS-Dawn Seawater

BMS-Kari Cavalieri

BES-Christy Jones

Boston-Renee Douglas

CCES-Ronda Bertrand

FH-Carol Ballard

NH-Barbara Erickson

NCELC-Becky Collins and Valerie Keeling

VI. Operations Consent Agenda
Board Chair
Actions Taken

Motion Passed:  Motion to approve consent items as presented passed with a motion by Mr. Nicky Rapier and a second by Mr. Frank Hall.

VI.A. Information: Personnel Actions
Rationale

ISSUE:  Personnel Notifications:

 

Employment :  Chris Adams             Teacher                    Foster Heights

                        LaDonna Akridge       IA I                          BMS

                        Josh Bartley              Vehicle Mechanic      District

                        Jackie Donahue          IA I                         FRYSC New Haven

                        Junior Dugan             Asst AD/Comm Lia    TNHS

                        Susan Grenfell           Speech                    District                  

                        Autumn Hicks            Teacher                   Cox’s Creek

                        Michael Johnson         IA II                        Foster Heights

                        Kathy Jones               STC/STLP                 NCHS

                        Robert Tyler Lee         Speech                    Speech
                        
                        Kelly Newton              Cook/Baker              TNHS

                        Donnie Reid                AD                          Foster Heights

                        Tara Moss                   Cheer Coach            BMS

                        Tawnya Schweinhart   Cook/Baker              NCHS

Transfers:        Allyson Burke transfer from Horizons to Foster Heights

                        David Miller transfer from Mechanic I to Bus Driver

                        Barry Simpson transfer from Foster Heights to Horizons

Reinstatements:        None

Positions Added:       None                          

Classified Subs:         Marti Shannon

Certified Substitute Teachers:  J. Chase Simpson

Student Workers:      None

Non-Renewals           Sue Holt              AD                   Foster Heights

Resignations:            Sherry Draper      Bus Monitor      District

Retirements:             Edith Crutcher      Cook/Baker       NCHS

Suspensions/Reprimands/Terminations:    None

 

 

 

VI.B. Treasurer's Report
VI.C. Bills and Claims
VI.D. MUNIS Report
VI.E. Addendum to Superintendent's Contract
VI.F. Leaves of Absence
Rationale

The following is a list of personnel that are presently taking leaves of absence with board approval:

Medical Leave

Certified Employee                 Teacher                      OKH Middle

Classified Employee                Driver                         Bus Garage

Maternity Leave                  

None

VI.G. Minutes from Previous Meeting
Rationale

Regular Board Meeting Minutes 12/18/12

Work Session Minutes 1/10/13

Attachments
VI.H. Overnight/Out-of-State Trips
Rationale

Overnight/Out of State Trips

  • Mitzi Avritt, Bloomfield Middle School Beta Club, to take 6th-8th graders overnight to the National Junior Beta convention in Mobile, AL on June 15-18, 2013.
  • Colonel Lucchese, NCHS ROTC, to take 60 high school students out of state to the Wright Pat AFB National AF Museum in Dayton, OH on March 19, 2013. 
  • Angie Greenwell, New Haven 7th and 8th grade Social Studies class, to take an estimated 30 students overnight/out of state to the Colonial Virginia exhibition in Virginia on June 6-10, 2013.
  • Kathy Jones, NCHS LMS/STLP, to take one 12th grade student overnight to the KY Society for Technology in Education Conference in Louisville, KY on March 12-15, 2013. 
  • David Mudd, TNHS Junior Beta Club, to take ten 9th grade students overnight to attend the Junior Beta Club State Conference in Louisville, KY on February 28-March 1, 2013.

VII. Student Support Services
Board Chair
VII.A. Facilities Update
Todd Sanders
VII.B. Change Order
Todd Sanders
VII.B.1. Change Order #001A-NH Roof Replacement, Carlon Roofing
Todd Sanders
Rationale

ISSUE: This is a 4 part change order broken down as follows: 

    1. Increase contract by value of material provided
        from contractor’s own warehouse stock, deducted
        from Purchase Order in Change Order 001B. 
    2. Metal deck plates installed at bad deck or openings in deck. 
    3. Drain line credit where drain line not installed due to sub 
        grade conflict. 
    4. Roof edge condition exposed during tear-off was different
        than indicated on as-built drawings. Edge detail modified to
        properly support deck and provide integrity at edge.

This all results in an addition of $11,799.02 to Carlon Roofing.

Attachments
Actions Taken

Motion Passed:  Motion to approve change order #001A for NH Roof Replacement passed with a motion by Mr. Damon Jackey and a second by Mr. Frank Hall.

VII.B.2. Change Order #001B-NH Roof Replacement, Peterson Aluminum Corp.
Todd Sanders
Rationale


Change Order #001B-NH Roof Replacement, Peterson Aluminum Corp.

ISSUE:  Reduce Purchase Order by value of material provided from contractor’s own warehouse stock. Documentation provided to indicate contractor’s payment of sales tax on original material purchase.

This results in a credit of $6009.02 from Peterson Aluminum Corporation

Attachments
Actions Taken

Motion Passed:  Motion to approve change order #001B for New Haven Roof Replacement passed with a motion by Mr. Frank Hall and a second by Mr. Nicky Rapier.

VII.C. Final Payouts
Todd Sanders
VII.C.1. Final Payout-TNHS PH 2, BP#36,Atlas Companies
Todd Sanders
Rationale

The following vendor has completed all contractual obligations for the bid packages listed and has applied for final payment. All work has been inspected by architects, construction manager, and owners and found acceptable.

 

        BP#36  Casework, Atlas Companies              $4,170.61

Attachments
Actions Taken

Motion Passed:  Motion to approve final payment for TNHS Phase 2, BP#36 to Atlas Companies passed with a motion by Mr. Nicky Rapier and a second by Mr. Damon Jackey.

VII.D. TNHS Ag Shop-Revised BG-1
Tim Hockensmith
Rationale

Revised BG-1 reflecting construction cost related to the TNHS Ag Shop in accordance with 702 KAR 4:160.

Attachments
Actions Taken

Motion Passed:  Motion to approve the attached revised TNHS Agriculture Shop BG-1 passed with a motion by Mr. Nicky Rapier and a second by Mrs. Diane Berry.

VII.E. Staffing Formula
Tim Hockensmith
Rationale

Approval of staffing formula for 2013-2014.

 

 

 

                                                  

Attachments
Actions Taken

Motion Passed:  Motion to approve the attached staffing formula for fiscal 2013-2014 passed with a motion by Mrs. Diane Berry and a second by Mr. Damon Jackey.

VII.F. Draft Budget
Tim Hockensmith
Rationale

ISSUE:  Approval of attached Draft budget for 2013-2014.

Attachments
Actions Taken

Motion Passed:  MOtion to approve the 2012-2013 draft budget passed with a motion by Mr. Damon Jackey and a second by Mr. Frank Hall.

VII.G. 2012-2013 SFCC Technology Offer of Assistance
Tim Hockensmith
Rationale


Each year the School Facilities Construction Commission issues offers of assistance to school districts in the area of technology. We are required to match this on a dollar for dollar basis. The current offer is $46,472.

Attachments
Actions Taken

Motion Passed:  Motion to accept the SFCC offer of assistance of $46,472 for fiscal year 2012-2013 passed with a motion by Mr. Nicky Rapier and a second by Mr. Frank Hall.

VII.H. Annual Nutrition Report
Charlotte Lewis
Rationale

Annual assessment and evaluation of the Nelson County School Nutrition Program.  Nelson County Schools are in compliance with the National School Breakfast and National School Lunch programs.

Attachments
VII.I. Out of District Contracts
Chuck Thompson
Rationale

In order to receive state transportation and attendance funding for non-resident pupils, a reciprocal contract must be completed between districts concerned. The following districts have or will submit contracts for signature:

Anderson County
Bardstown Independent
Barren County
Boyle County
Bullitt County Elizabethtown Independent
Fayette County
Hardin County
Hart County
Jefferson County
Larue County
Marion County
Spencer County
Taylor County
Washington County

Attachments
Actions Taken

Motion Passed:  Action to approve non-resident pupil contracts for school districts as listed was passed with a motion by Mr. Nicky Rapier and a second by Mrs. Diane Berry.

VII.J. 2013-2014 School Calendar
Sara Wilson
Rationale

ISSUE:  Attached to this decision paper, you will find 2 options for the 2013-2014 school calendar and 2 options for the Pre-School Calendar. All drafts reflect a non-school day for May 20, 2014 which is a primary election day.

Draft 5

  • 174 instructional days
  • 4 PD days
  • 2 staff development days
  • 4 holidays
  • 1 professional (opening) day
  • ½ closing day, ½ community day
  • Preschool 162 instructional days

Draft 6

  • 175 instructional days
  • 4 PD days
  • 2 staff development days
  • 4 holidays
  • 1 professional (opening) day
  • Preschool 163 instructional days

Attachments
Actions Taken

Motion Passed:  Motion to approve the calendar draft 5 for the 2013-2014 school year passed with a motion by Mr. Nicky Rapier and a second by Mrs. Diane Berry.

VII.K. District Art Contest
Tom Dekle
Rationale

Matt Hoyes, art teacher at TNHS will present.

VIII. Student Instructional Services
Board Chair
VIII.A. District Improvement Plan
Tim Beck/Stephanie Koontz
VIII.A.1. ELA/Math Draft Pacing Guides
Tim Beck
Rationale

5th NC ELA/Math Draft Pacing Guides 1.0

Attachments
VIII.A.2. Area Technology Center Showcase
Stephanie Koontz
Rationale

Showcase at the High School

Nelson County High School January 24th

 11:05a – 12:25p

 

           Chris Brown - HVAC - Electrical Demonstration

           Kyle Robinson - Student representative

           Michael Mudd-Auto-Project display

           Aaron Robertson - Student representative
           
           Jeff Steinsburger -Wood Manufacturing - Project display

           Dustin Burns - Student representative

           Kolton Seely - Student representative

           Charlie Cantrill - Information Technology - Robotic display

           Taylor White - Student representative

           Alice Boblitt - Drafting - Project display

           Morgan Ballard - Student representative

           Joe Grider - Welding - Project display

           Duncan Brothers - Student representative

           Treavor Calvert - Student representative

           Donavan Fournier - Student representative

           Tony Wilson - Carpentry - Hand Tool demonstration

           Tanner Vittitow - Student representative

           Patricia Pike & Steve Jones - Health Sciences - Vital signs

           Chris Muncy - Student representative

 

Attachments
VIII.B. WHAS Crusade Grant
Cheryl Pile
Rationale


WHAS Grant 2013-2014 in the amount of $47,000.00 to improve the foundation of the preschool playground and to add additional equipment for development of motor, social, and independence skills.   The grant also includes funding for a multi-sensory room at Nelson County High School comparable to the rooms in progress at Foster Heights and Old Kentucky Home Middle School.   

Attachments
Actions Taken

Motion Passed:  Motion to approve the 2013-2014 WHAS Crusade Grant passed with a motion by Mr. Damon Jackey and a second by Mrs. Diane Berry.

IX. Guest Comments
Board Chair
Rationale

Guest Comment Policy

Any person wishing to address the Board may do so by following these rules:

Individuals representing themselves are limited to 3 minutes.
Individuals representing a group are limited to 5 minutes.
Please step up to the microphone, state your name and address, and, if you represent a group, state the name of the group you are representing.

X. Adjourn Regular Session
Board Chair
Actions Taken

Motion Passed:  Motion to adjourn the Regular Session of the Nelson County Board of Education was passed with a motion by Mr. Nicky Rapier and a second by Mr. Frank Hall.

XI. Convene Executive Session
Actions Taken

Motion Passed:  Action to convene an Executive Session of the Nelson County Board of Education per KRS 61.810 (1)(f) was passed with a motion by Mr. Frank Hall and a second by Mr. Nicky Rapier.

XII. Adjourn Executive Session
Actions Taken

Motion Passed:  Action to adjourn the Executive Session of the Nelson County Board of Education was passed with a motion by Mr. Nicky Rapier and a second by Mr. Damon Jackey.

XIII. Reconvene Regular Session
Actions Taken

Motion Passed:  Action to reconvene the Regular Session of the Nelson County Board of Education was passed with a motion by Mrs. Diane Berry and a second by Mr. Frank Hall.

Discussion

No decisions had been made at this time.

XIV. Adjourn Regular Session
Actions Taken

Motion Passed:  Action to adjourn the Regular Session of the Nelson County Board of Education was passed with a motion by Mr. Nicky Rapier and a second by Mrs. Diane Berry.