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I.
Call to Order
Board Chair
Pledge of Allegiance
- I pledge allegiance to the flag of the United States of America, and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all.
BOARD MISSION STATEMENT
The NELSON COUNTY BOARD of EDUCATION, representatives of our citizens
and entrusted with their children,
pledges to support the mission of the NELSON COUNTY SCHOOL DISTRICT
by setting visionary direction through effective policy, oversight
and efficient resource management.
VISION STATEMENT
QUALITY EDUCATION NOW-LEARNING FOR LIFE
II.
Changes to the Agenda
III.
Student/Employee Performance
Supt. Orr
IV.
Student/Employee Recognition
Supt. Orr
V.
Operations Consent Agenda
Board Chair
Motion Passed: Motion to approve consent items as presented passed with a motion by Mr. Adam Wheatley and a second by Mr. Larry Pate.
V.A.
Information: Personnel Actions
V.A.1.
Personnel
Sara Wilson
INFORMATION PAPER
TO: MEMBERS OF THE NELSON COUNTY BOARD OF EDUCATION
FROM: Sara Wilson, Executive Director of Student Support
CC: Anthony Orr, Superintendent
SUBJECT: Personnel
DATE: March 20, 2012
ISSUE: Personnel Notifications:
Employment :
Shelia Bartley Tech Support NCHS
Mike Hanson Boys Asst Basketball New Haven
Vivian Fleenor Endowment Fund District
Michael Edelen Asst Softball NCHS
Transfers: David Coulter Custodian from Foster Heights to Bloomfield Middle
Reinstatements: None
Classified Subs: Justin Lafollette, Sarah Mack, Shelia Embry
Certified Substitute Teachers: None
Emergency Certifications: None
Student Workers: None
Resignations:
Laura Anderson eacher Cox’s Creek
Sherry Draper Bus Monitor District
Larry Mattingly Custodian Bloomfield Middle
Retirements:
Sharon Cissell Custodian Boston
Randy Foutch Teacher Bloomfield Middle
Suspensions/Reprimands/Terminations: Kim Hettinger
RECOMMENDATION: Approval of the above listed personnel hires.
RECOMMENDED MOTION: I move that the Nelson County Board of Education approve the listed personnel changes.
V.B.
Treasurer's Report
V.C.
Bills and Claims
V.D.
MUNIS Report
V.E.
Leaves of Absence
Sara Wilson
DECISION PAPER
TO: MEMBERS OF THE NELSON COUNTY BOARD OF EDUCATION
FROM: Sara Wilson, Executive Director of Student Support
CC: Anthony Orr, Superintendent
SUBJECT: Leaves of Absence
DATE: March 20, 2012
The following is a list of personnel that are presently taking leaves of absence with
board approval:
Medical Leave
Classified Employee District – Mechanic
District – Bus Driver
District - Nurse
Certified Employee: Foster Heights – Teacher – Intermittent
New Haven – Principal – Intermittent
New Haven – Teacher
Boston – Teacher
Maternity Leave
Certified Employee: Foster Heights – Teacher
RECOMMENDATION: Approval of the above listed leaves of absence.
RECOMMENDED MOTION: I move that the Nelson County Board of Education approve the above leave(s) of absence.
V.F.
Minutes from Previous Meeting
V.G.
Overnight/Out-of-State Trips
V.H.
Policies and Procedures
Sara Wilson
DECISION PAPER
TO: MEMBERS OF THE NELSON COUNTY BOARD OF EDUCATION
FROM: Sara Wilson, Executive Director of Student Support
CC: Anthony Orr, Superintendent
SUBJECT: Policy and Procedure Updates
DATE: March 20, 2012
ISSUE: (2nd Reading) Policy 02.4231 School Council Relationships – Deletes requirement for a Communication Council, which is not a legal requirement.
MOTION: Motion by ______and second by _______ to take action on the above board policies/procedures.
Motion Passed: Motion by ______and second by _______ to take action on the above board policies/procedures changes. passed with a motion by Mr. Nicky Rapier and a second by Mr. Frank Hall.
V.I.
Revise 2012 Board of Education Calendar
Supt. Orr
DECISION PAPER
TO: MEMBERS OF THE NELSON COUNTY BOARD OF EDUCATION
FROM: Mark Thomas, Executive Director of Instruction
CC: Anthony Orr, Superintendent
SUBJECT: Revised 2012 Board of Education Calendar
DATE : March 20, 2012
ISSUE: Attached to this Decision paper is a revised 2012 Board of Education Calendar. Due to the April 5, 2012 board work session at New Haven School meeting falling during spring break it was recommended that it be changed to March 29, 2012 at New Haven School. Also, it was recommended that the November 1, 2012 board work session be moved from Boston School to Old KY Home Middle School due to OKHMS not being on the 2012 schedule.
RECOMMENDATION: Approval of the revised 2012 Board of Education calendar
MOTION: Motion by _____________and second by___________ to
approve the revised 2012 Board of Education calendar.
Motion Passed: Motion by _____________and second by___________ to approve the revised 2012 Board of Education calendar. passed with a motion by Mr. Frank Hall and a second by Mr. Adam Wheatley.
VI.
Student Support Services
Board Chair
VI.A.
Construction Update
VI.B.
Change Orders
VI.B.1.
Change Order # 21 TNHS
Todd Sanders
DECISION PAPER
TO: MEMBERS OF THE NELSON COUNTY BOARD OF EDUCATION
FROM: Todd Sanders, Director of Physical Support Services
CC: Anthony Orr, Superintendent
SUBJECT: Change Order #21 for Thomas Nelson High School Phase 2
DATE: March 20, 2012
ISSUE: After seeing the completed geothermal system it was determined that isolation valves needed to be added. This will allow the system to be shut down in different areas without shutting down the entire system. Knight’s Mechanical will provide labor and materials for a cost of $2390.00.
RECOMMENDATION: Approval of Change Order #21 for Thomas Nelson High School Phase 2.
RECOMMENDED MOTION: I move that the Nelson County Board of Education approve change order #21 for Thomas Nelson High School.
Motion Passed: I move that the Nelson County Board of Education approve change order #21 for Thomas Nelson High School. passed with a motion by Mr. Adam Wheatley and a second by Mr. Nicky Rapier.
VI.B.2.
Change Order #60 TNHS
Todd Sanders
DECISION PAPER
TO: MEMBERS OF THE NELSON COUNTY BOARD OF EDUCATION
FROM: Todd Sanders, Director of Physical Support Services
CC: Anthony Orr, Superintendent
SUBJECT: Change Order #60 for Thomas Nelson High School
DATE: March 20, 2012
ISSUE: There will be solid surface window sills installed at the baseball, softball, and soccer press boxes. This will provide a finished durable surface for the coiling doors to close to. BCD Inc. will provide labor and materials for a cost of $1906.01.
RECOMMENDATION: Approval of Change Order #60 for Thomas Nelson High School.
RECOMMENDED MOTION: I move that the Nelson County Board of Education approve change order #60 for Thomas Nelson High School.
Motion Passed: I move that the Nelson County Board of Education approve change order #60 for Thomas Nelson High School. passed with a motion by Mr. Nicky Rapier and a second by Mr. Frank Hall.
VI.B.3.
Change Order # 64 TNHS
Todd Sanders
DECISION PAPER
TO: MEMBERS OF THE NELSON COUNTY BOARD OF EDUCATION
FROM: Todd Sanders, Director of Physical Support Services
CC: Anthony Orr, Superintendent
SUBJECT: Change Order #64 for Thomas Nelson High School
DATE: March 20, 2012
ISSUE: It was decided by administration that they did not want lockers as designed in the football field house. This results in a credit of $550.00 from Toadvine Enterprises.
RECOMMENDATION: Approval of Change Order #64 for Thomas Nelson High School.
RECOMMENDED MOTION: I move that the Nelson County Board of Education approve change order #64 for Thomas Nelson High School.
Motion Passed: I move that the Nelson County Board of Education approve change order #64 for Thomas Nelson High School. passed with a motion by Mr. Adam Wheatley and a second by Mr. Frank Hall.
VI.B.4.
Change Order # 66 TNHS
Todd Sanders
DECISION PAPER
TO: MEMBERS OF THE NELSON COUNTY BOARD OF EDUCATION
FROM: Todd Sanders, Director of Physical Support Services
CC: Anthony Orr, Superintendent
SUBJECT: Change Order #66 for Thomas Nelson High School
DATE: March 20, 2012
ISSUE: The dumpster enclosure had to be revised to coordinate with phase 2 construction. This results in a savings of $501.68 from BCD Inc.
RECOMMENDATION: Approval of Change Order #66 for Thomas Nelson High School.
RECOMMENDED MOTION: I move that the Nelson County Board of Education approve change order #66 for Thomas Nelson High School.
Motion Passed: I move that the Nelson County Board of Education approve change order #66 for Thomas Nelson High School. passed with a motion by Mr. Frank Hall and a second by Mr. Larry Pate.
VI.C.
Final Payments
Todd Sanders
VI.C.1.
Final Pay for BP#13 Athletic, Toadvine Enterprises
Todd Sanders
DECISION PAPER
T0: MEMBERS OF THE NELSON COUNTY BOARD OF EDUCATION
FROM: Todd Sanders, Director of Physical Support Services
CC: Anthony Orr, Superintendent
SUBJECT: Final pay application for Foster Heights Elementary Phase 2.
Date: March 20, 2012
ISSUE: The following vendor has completed all contractual obligations for the bid packages listed and have applied for final payment. All work has been inspected by architects, construction manager, and owners and found acceptable.
BP#13 Athletic , Toadvine Enterprises $3,116.60
Recommendation: Approval of final payment for vendor listed.
Recommended Motion: I move that the Nelson County Board of Education approve the final payment for the vendor listed.
Motion Passed: I move that the Nelson County Board of Education approve the final payment for the vendor listed. passed with a motion by Mr. Nicky Rapier and a second by Mr. Adam Wheatley.
VI.C.2.
Finial pay for BP#12 Synthetic Infill, Hawkins Development
Todd Sanders
DECISION PAPER
T0: MEMBERS OF THE NELSON COUNTY BOARD OF EDUCATION
FROM: Todd Sanders, Director of Physical Support Services
CC: Anthony Orr, Superintendent
SUBJECT: Final pay application for Nelson County Athletics Renovation.
Date: March 20, 2012
ISSUE: The following vendor has completed all contractual obligations for the bid packages listed and have applied for final payment. All work has been inspected by architects, construction manager, and owners and found acceptable.
BP#12 Synthetic Infill, Hawkins Development $20,837.60
Recommendation: Approval of final payment for vendor listed.
Recommended Motion: I move that the Nelson County Board of Education approve the final payment for the vendor listed.
Motion Passed: I move that the Nelson County Board of Education approve the final payment for the vendor listed. passed with a motion by Mr. Adam Wheatley and a second by Mr. Larry Pate.
VI.C.3.
Final pay for BP#4 Doors/Frames/Hardware, Atlas Companies
Todd Sanders
DECISION PAPER
T0: MEMBERS OF THE NELSON COUNTY BOARD OF EDUCATION
FROM: Todd Sanders, Director of Physical Support Services
CC: Anthony Orr, Superintendent
SUBJECT: Final pay application for Nelson County Early Learning Center.
Date: March 20, 2012
ISSUE: The following vendor has completed all contractual obligations for the bid packages listed and have applied for final payment. All work has been inspected by architects, construction manager, and owners and found acceptable.
BP#4 Doors/Frames/Hardware, Atlas Companies $20,067.00
Recommendation: Approval of final payment for vendor listed.
Recommended Motion: I move that the Nelson County Board of Education approve the final payment for the vendor listed.
Motion Passed: I move that the Nelson County Board of Education approve the final payment for the vendor listed. passed with a motion by Mr. Frank Hall and a second by Mr. Nicky Rapier.
VI.C.4.
Final payment for BP#1 General Trades, BCD, Inc.
Todd Sanders
DECISION PAPER
T0: MEMBERS OF THE NELSON COUNTY BOARD OF EDUCATION
FROM: Todd Sanders, Director of Physical Support Services
CC: Anthony Orr, Superintendent
SUBJECT: Final pay application for Nelson County Early Learning Center.
Date: March 20, 2012
ISSUE: The following vendor has completed all contractual obligations for the bid packages listed and have applied for final payment. All work has been inspected by architects, construction manager, and owners and found acceptable.
BP#1 General Trades, BCD, Inc. $7,500.00
Recommendation: Approval of final payment for vendor listed.
Recommended Motion: I move that the Nelson County Board of Education approve the final payment for the vendor listed.
Motion Passed: I move that the Nelson County Board of Education approve the final payment for the vendor listed. passed with a motion by Mr. Adam Wheatley and a second by Mr. Larry Pate.
VI.C.5.
Final pay for BP#5 Glass and Glazing, Green River Glass
DECISION PAPER
T0: MEMBERS OF THE NELSON COUNTY BOARD OF EDUCATION
FROM: Todd Sanders, Director of Physical Support Services
CC: Anthony Orr, Superintendent
SUBJECT: Final pay application for Nelson County Early Learning Center.
Date: March 20, 2012
ISSUE: The following vendor has completed all contractual obligations for the bid packages listed and have applied for final payment. All work has been inspected by architects, construction manager, and owners and found acceptable.
BP#5 Glass and Glazing, Green River Glass $3,430.85
Recommendation: Approval of final payment for vendor listed.
Recommended Motion: I move that the Nelson County Board of Education approve the final payment for the vendor listed.
Motion Passed: I move that the Nelson County Board of Education approve the final payment for the vendor listed. passed with a motion by Mr. Larry Pate and a second by Mr. Frank Hall.
VI.D.
Price Increase for Meals
Charlotte Lewis
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DECISION PAPER
TO: Members of the Nelson County Board of Education
FROM: Charlotte Lewis, Director of School Nutrition
CC: Anthony Orr, Superintendent
SUBJECT: Price Increase for Meals
DATE: March 20, 2012
ISSUE: The Food Service Department would like to request a price increase for school lunches for the 2012-2013 school year.
FACTS: Federal regulation was passed effective July 1, 2011 that schools are required to charge students for paid meals at a price on average equal to the difference between free meal reimbursement and paid meal reimbursement.
DISCUSSION: Reimbursement for free lunch is $2.77 and reimbursement for a paid lunch is .26. That would require full paid lunch prices to be $2.51. We were allowed to keep our prices the same this year because we chose to cover the difference with non-federal funds. That money is no longer available. We are allowed to spread the increase over a few years until we reach the full amount required.
CONCLUSION: We recommend a price increase of .25 for all lunch meals in order to follow federal regulation. Elementary lunch will be $1.75 and Middle and High School lunch will be $2.00.
RECOMMENDATION MOTION: I move that we approve the meal price increase proposed.
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Motion Passed: Move that we table the meal price increase proposal until the agenda for April 2012, passed with a motion by Mr. Adam Wheatley and a second by Mr. Larry Pate.
Decided by Board to table this agenda item until April's meeting when more information was available by Charlotte Lewis.
VI.E.
Amended 2012-2013 School Calendar
Sara Wilson
DECISION PAPER
TO: MEMBERS OF THE NELSON COUNTY BOARD OF EDUCATION
FROM: Sara Wilson, Executive Director of Student Support
CC: Anthony Orr, Superintendent
SUBJECT: Revised Calendar for 2012-2013
DATE : March 20, 2012
ISSUE: Attached to this Decision paper is a revised calendar for 2012-2013. This calendar moves the 4 day weekend in February 2013 from February 8 and 11 to February 15 and 18. This change allows the 4 day weekend to fall on Presidents Day weekend. The chart below shows similarities/differences between the two calendars.
2012-2013 Calendar 2011-2012 Calendar
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Opening Day
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August 6
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August 3
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Fall Break
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October 8 – 12
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October 10 - 14
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Christmas Break
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December 24 – January 4
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December 19 – December 30
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March 4-day weekend
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None
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March 2 - 5
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Spring Break
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March 25 – April 5
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April 2 – April 13
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Last School Day
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May 29
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May 31
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Make-up days before extending year
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8
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12 (one was in November)
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Total make-up days
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15
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12
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RECOMMENDATION: Approval of the revised calendar for 2012 – 2013 school year.
MOTION: Motion by _____________and second by___________ to
approve the revised
Motion Passed: Motion to approve the revised 2012-2013 school year calendar passed with a motion by Mr. Nicky Rapier and a second by Mr. Larry Pate.
VII.
Student Instructional Services
Board Chair
VII.A.
Overview of the Nelson County Schools’ English/Language Arts and Mathematics Content Network Sessions
Mark Thomas
INFORMATION PAPER
SUBJECT: Overview of the Nelson County Schools’ English/Language Arts and Mathematics Content Network sessions
DATE: March 20, 2012
ISSUE: In keeping with the District’s Improvement Plan (DIP): Goal 2 – Rigor, our district has been providing ongoing sessions focusing on the areas of English / Language Arts and Mathematics. The sessions have been designed to provide opportunities for the teachers to work collaboratively to develop the knowledge to create Literacy Design Collaboration (LDC) modules related to the English / Language Arts Common Core standards and Formative Assessment Lessons (FAL) related to the Mathematics Common Core standards. The collaborative work has provided our Kindergarten – 12th Grade teachers opportunities to work with each other.
A presentation will be provided to the Board Members to provide an overview of the monthly work completed at our Content Network Meetings.
VII.B.
Approval of Nelson County Schools’ Scope of Work for Race To The Top Round 3 Funds”
Mark Thomas
DECISION PAPER
TO: Nelson County Board of Education
FROM: Mark Thomas, Instruction
CC: Anthony Orr, Superintendent
SUBJECT: Approval of Nelson County Schools’ Scope of Work for Race To The Top Round 3 Funds
DATE: March 20, 2012
ISSUE: Kentucky was awarded Race To The Top 3rd (RTTT3) Round funds. The Kentucky Department of Education has allocated $28, 503 to the Nelson County School District. The intent of this money is to use it to support the implementation of the Continuous Instructional Improvement Technology System (CIITS) project. In order to receive the funds the district must develop a Scope of Work. The Scope of Work must include a set of assurances that the district agrees to and an action plan for how the district will achieve a set of performance measures regarding the implementation of CIITS.
The Nelson County Board of Education will be provided with a presentation of the district’s RTTT3 Scope of Work for their approval.
MOTION: Motion by _________and Seconded by _________to approve____________
Motion Passed: passed with a motion by Mr. Nicky Rapier and a second by Mr. Frank Hall.
VIII.
Guest Comments
Board Chair
Guest Comment Policy
Any person wishing to address the Board may do so by following these rules:
Individuals representing themselves are limited to 3 minutes.
Individuals representing a group are limited to 5 minutes.
Please step up to the microphone, state your name and address, and, if you represent a group, state the name of the group you are representing.
IX.
Adjourn Regular Session
Board Chair
Motion Passed: Motion to adjourn the Regular Session of the Nelson County Board of Education was passed with a motion by Mr. Adam Wheatley and a second by Mr. Larry Pate.
X.
Convene Executive Session
XI.
Adjourn Executive Session
XII.
Reconvene Regular Session
XIII.
Adjourn Regular Session
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