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I.
Call to Order
Board Chair
Pledge of Allegiance
- I pledge allegiance to the flag of the United States of America, and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all.
BOARD MISSION STATEMENT
The NELSON COUNTY BOARD of EDUCATION, representatives of our citizens
and entrusted with their children,
pledges to support the mission of the NELSON COUNTY SCHOOL DISTRICT
by setting visionary direction through effective policy, oversight
and efficient resource management.
VISION STATEMENT
QUALITY EDUCATION NOW-LEARNING FOR LIFE
II.
Changes to the Agenda
III.
Student/Employee Performance
Supt. Orr
IV.
Student/Employee Recognition
Supt. Orr
V.
Operations Consent Agenda
Board Chair
V.A.
Information: Personnel Actions
Sara Wilson
INFORMATION PAPER
TO: MEMBERS OF THE NELSON COUNTY BOARD OF EDUCATION
FROM: Sara Wilson, Executive Director of Student Support
CC: Anthony Orr, Superintendent
SUBJECT: Personnel
DATE: February 21, 2012
ISSUE: Personnel Notifications:
Employment : Teresa Doerr Academic Coach OKHM
Nicole Harlow I A I 21st Century Boston
Larry Mattingly Custodian I BMS
Larry Schreiner I A II NCHS
Keith Thomas Maintenance District
Jessica White I A II NCELC
Transfers: Kenny Humphrey from Custodian I to Custodian II Boston
Reinstatements: None
Classified Subs: None
Certified Substitute Teachers: Holly Mattingly, Kent Parrish, Anna Newton, Nick Ackley, Brian Wilburn, Jennifer Osborne and Edward Howell
Emergency Certifications: None
Student Workers: None
Resignations: K. Denise Cecil Bus Driver District
Retirements:
Suspensions/Reprimands/Terminations: None
RECOMMENDATION: Approval of the above listed personnel hires.
RECOMMENDED MOTION: I move that the Nelson County Board of Education approve the listed personnel changes.
Order #1 - Motion Passed: I move that the Nelson County Board of Education approve the listed personnel changes. passed with a motion by Mr. Nicky Rapier and a second by Mr. Adam Wheatley.
V.B.
Treasurer's Report
V.C.
Bills and Claims
V.D.
MUNIS Report
V.E.
Leaves of Absence
Sara Wilson
DECISION PAPER
TO: MEMBERS OF THE NELSON COUNTY BOARD OF EDUCATION
FROM: Sara Wilson, Executive Director of Student Support
CC: Anthony Orr, Superintendent
SUBJECT: Leaves of Absence
DATE: February 21, 2012
The following is a list of personnel that are presently taking leaves of absence with board approval:
Medical Leave
Classified Employee New Haven – Secretary
Bus Garage – Driver
NCHS – Custodian
Bus Garage – Monitor
OKH Middle – Instructional Asst II
Certified Employee OKH Middle – Teacher
NCHS - Teacher
Maternity Leave
Certified Employee NCHS – School Psychologist
RECOMMENDATION: Approval of the above listed leaves of absence.
RECOMMENDED MOTION: I move that the Nelson County Board of Education approve the above leave(s) of absence.
V.F.
Minutes from Previous Meeting
V.G.
Overnight/Out-of-State Trips
Chair
V.H.
Policy and Procedure Updates
Sara Wilson
(2nd Reading) Policy 09.124 changes language for out of district tuition to be paid by first day of each semester to match the language in procedure.
(2nd Reading) Policy 08.2323 Access to Electronic Media allows students to use personal networks while at school.
(2nd Reading) Policy 09.4261 Telecommunication Devices allows students to use personal networks while at school.
Procedure 02.442 AP.2 School Improvement Planning Presentation to Board – removes the word “Comprehensive”.
(1st Reading) Policy 02.4231 School Council Relationships – Deletes requirement for a Communication Council, which is not a legal requirement.
Order #2 - Motion Passed: passed with a motion by Mr. Adam Wheatley and a second by Mr. Larry Pate.
VI.
Student Support Services
Board Chair
VI.A.
Construction Update
VI.A.1.
Pictures of THNS, Phase 2
Michael Salsman/Steven Ward
VI.A.2.
Safe Routes to Bloomfield Schools Sidewalk Easement
Todd Sanders
It is the specific intention of the Grantor(s) to convey a permanent easement in and
to the property described above as for the purpose of construction and perpetually
maintaining a Pedestrian Walkway.
Order #3 - Motion Passed: passed with a motion by Mr. Nicky Rapier and a second by Mr. Frank Hall.
VI.B.
Change Orders
VI.B.1.
Change Order # 20 for Foster Heights Phase 2
Todd Sanders
DECISION PAPER
TO: MEMBERS OF THE NELSON COUNTY BOARD OF EDUCATION
FROM: Todd Sanders, Director of Physical Support Services
CC: Anthony Orr, Superintendent
SUBJECT: Change Order #20 for Foster Heights Phase 2
DATE: February 21, 2012
ISSUE: After removal of ceilings it was determined that there is not enough structure to support the new canopy at the corridor entrance. Acoustical ceiling will need to be demolished and replaced in order to add structural reinforcement. Bennett’s Carpets will provide all labor and materials for $411.96.
RECOMMENDATION: Approval of Change Order #20 for Foster Heights Phase 2.
RECOMMENDED MOTION: I move that the Nelson County Board of Education approve change order #20 for Foster Heights Phase 2.
Order #4 - Motion Passed: I move that the Nelson County Board of Education approve change order #20 for Foster Heights Phase 2. passed with a motion by Mr. Adam Wheatley and a second by Mr. Larry Pate.
VI.B.2.
Change Order #56 for TNHS Phase 1
Todd Sanders
DECISION PAPER
TO: MEMBERS OF THE NELSON COUNTY BOARD OF EDUCATION
FROM: Todd Sanders, Director of Physical Support Services
CC: Anthony Orr, Superintendent
SUBJECT: Change Order #56 for Thomas Nelson High School Phase 1
DATE: February 21, 2012
ISSUE: Due to the location of the auditorium which will be part of Phase 3 construction, a portion of the sidewalk in Phase 1 will not need to be placed. This prevents installation and demolition of sidewalk, resulting in a savings of $4,450.60 from M & J Construction on Bid Package #3.
RECOMMENDATION: Approval of Change Order #56 for Thomas Nelson High School Phase 2.
RECOMMENDED MOTION: I move that the Nelson County Board of Education approve change order #56 for Thomas Nelson High School.
Order #5 - Motion Passed: I move that the Nelson County Board of Education approve change order #56 for Thomas Nelson High School. passed with a motion by Mr. Nicky Rapier and a second by Mr. Frank Hall.
VI.B.3.
Change Order #59 for TNHS Phase 1
Todd Sanders
DECISION PAPER
TO: MEMBERS OF THE NELSON COUNTY BOARD OF EDUCATION
FROM: Todd Sanders, Director of Physical Support Services
CC: Anthony Orr, Superintendent
SUBJECT: Change Order #59 for Thomas Nelson High School Phase 1
DATE: February 21, 2012
ISSUE: The interior of the athletic field house is part exposed concrete and part exposed block. In order to have a smooth continuous surface where tile is placed on walls, cement board and furring will need to be added. BCD Inc. will provide labor and materials for $1,845.81.
RECOMMENDATION: Approval of Change Order #59 for Thomas Nelson High School Phase 1.
RECOMMENDED MOTION: I move that the Nelson County Board of Education approve change order #59 for Thomas Nelson High School.
Order #6 - Motion Passed: I move that the Nelson County Board of Education approve change order #56 for Thomas Nelson High School. passed with a motion by Mr. Nicky Rapier and a second by Mr. Frank Hall.
Order #7 - Motion Passed: I move that the Nelson County Board of Education approve change order #59 for Thomas Nelson High School. passed with a motion by Mr. Adam Wheatley and a second by Mr. Larry Pate.
VI.B.4.
Change Order #61 for TNHS Phase 1
Todd Sanders
DECISION PAPER
TO: MEMBERS OF THE NELSON COUNTY BOARD OF EDUCATION
FROM: Todd Sanders, Director of Physical Support Services
CC: Anthony Orr, Superintendent
SUBJECT: Change Order #61 for Thomas Nelson High School Phase 1
DATE: February 21, 2012
ISSUE: For a better overall seal around the perimeter of windows, it has been determined that insulation should be added, neither Phase 1 or Phase 2 plans called for this insulation. BCD, Inc. will provide labor and materials for $789.93.
RECOMMENDATION: Approval of Change Order #61 for Thomas Nelson High School Phase 1.
RECOMMENDED MOTION: I move that the Nelson County Board of Education approve change order #61 for Thomas Nelson High School.
Order #8 - Motion Passed: Change Order #61 for Thomas Nelson High School Phase 1
passed with a motion by Mr. Frank Hall and a second by Mr. Nicky Rapier.
VI.B.5.
Change Order #62 for TNHS Phase 1
Todd Sanders
DECISION PAPER
TO: MEMBERS OF THE NELSON COUNTY BOARD OF EDUCATION
FROM: Todd Sanders, Director of Physical Support Services
CC: Anthony Orr, Superintendent
SUBJECT: Change Order #62 for Thomas Nelson High School Phase 1
DATE: February 21, 2012
ISSUE: After review of the floating sleeper system that was placed in Foster Heights Gym, it was decided that for Thomas Nelson High School we would prefer a fixed sleeper system. Martin Flooring Co. will provide labor and materials for $15,551.00.
RECOMMENDATION: Approval of Change Order #62 for Thomas Nelson High School Phase 1.
RECOMMENDED MOTION: I move that the Nelson County Board of Education approve change order #62 for Thomas Nelson High School.
Order #9 - Motion Passed: I move that the Nelson County Board of Education approve change order #62 for Thomas Nelson High School. passed with a motion by Mr. Adam Wheatley and a second by Mr. Larry Pate.
VI.B.6.
Change Order #18 for TNHS Phase 2
Todd Sanders
DECISION PAPER
TO: MEMBERS OF THE NELSON COUNTY BOARD OF EDUCATION
FROM: Todd Sanders, Director of Physical Support Services
CC: Anthony Orr, Superintendent
SUBJECT: Change Order #18 for Thomas Nelson High School Phase 2
DATE: February 21, 2012
ISSUE: Bearing plate extensions need to be placed on Phase 1 wall in order to accommodate Phase 2 bar joists. This is required to provide structural
integrity of the building. TWF Inc. will provide labor and materials for
$418.76.
RECOMMENDATION: Approval of Change Order #18 for Thomas Nelson High School.
RECOMMENDED MOTION: I move that the Nelson County Board of Education approve change order #18 for Thomas Nelson High School Phase 2.
Order #10 - Motion Passed: I move that the Nelson County Board of Education approve change order #18 for Thomas Nelson High School Phase 2. passed with a motion by Mr. Frank Hall and a second by Mr. Nicky Rapier.
VI.B.7.
Change Order #19 for TNHS Phase 2
Todd Sanders
DECISION PAPER
TO: MEMBERS OF THE NELSON COUNTY BOARD OF EDUCATION
FROM: Todd Sanders, Director of Physical Support Services
CC: Anthony Orr, Superintendent
SUBJECT: Change Order #19 for Thomas Nelson High School Phase 2
DATE: February 20, 2012
ISSUE: A glass was broken out of a window in the gymnasium, cause unknown. Due to insurance deductible being more than the cost to replace, I recommend moving forward with replacement. W R Cole and Associates will provide labor and materials for $1000.00.
RECOMMENDATION: Approval of Change Order #19 for Thomas Nelson High School Phase 2.
RECOMMENDED MOTION: I move that the Nelson County Board of Education approve change order #19 for Thomas Nelson High School.
Order #11 - Motion Passed: I move that the Nelson County Board of Education approve change order #19 for Thomas Nelson High School. passed with a motion by Mr. Adam Wheatley and a second by Mr. Larry Pate.
VI.C.
Final Payments-Foster Heights Phase 2
Todd Sanders
River City Development, Masonary work, $ 21,782.25
Claunch Construciton, Site Work, $ 15,322.32
Bennett's Carpets, Accoustical/Drywall, $ 6,207.00
Bennett's Carpets, floor covering, $ 2,400.00
VI.C.1.
Final Payment-BP#1 Site Work, Claunch Construction
Todd Sanders
DECISION PAPER
T0: MEMBERS OF THE NELSON COUNTY BOARD OF EDUCATION
FROM: Todd Sanders, Director of Physical Support Services
CC: Anthony Orr, Superintendent
SUBJECT: Final pay application for Foster Heights Elementary Phase 2
Date: February 21, 2012
ISSUE: The following vendor has completed all contractual obligations for the bid packages listed and have applied for final payment. All work has been inspected by architects, construction manager, and owners and found acceptable.
BP#1 Site Work, Claunch Construction $15,322.32
Recommendation: Approval of final payment for vendor listed.
Recommended Motion: I move that the Nelson County Board of Education approve the final payment for the vendor listed.
Order #12 - Motion Passed: I move that the Nelson County Board of Education approve the final payment for the vendor listed. passed with a motion by Mr. Nicky Rapier and a second by Mr. Frank Hall.
VI.C.2.
Final Payment-BP#3 Masonry, River City Development
Todd Sanders
DECISION PAPER
T0: MEMBERS OF THE NELSON COUNTY BOARD OF EDUCATION
FROM: Todd Sanders, Director of Physical Support Services
CC: Anthony Orr, Superintendent
SUBJECT: Final pay application for Foster Heights Elementary Phase 2
Date: February 21, 2012
ISSUE: The following vendor has completed all contractual obligations for the bid packages listed and have applied for final payment. All work has been inspected by architects, construction manager, and owners and found acceptable.
BP#3 Masonry, River City Development $21,782.25
Recommendation: Approval of final payment for vendor listed.
Recommended Motion: I move that the Nelson County Board of Education approve the final payment for the vendor listed.
Order #13 - Motion Passed: I move that the Nelson County Board of Education approve the final payment for the vendor listed. passed with a motion by Mr. Larry Pate and a second by Mr. Adam Wheatley.
VI.C.3.
Final Payment-BP#8 Acoustical/Drywall, Bennett’s Carpets
Todd Sanders
DECISION PAPER
T0: MEMBERS OF THE NELSON COUNTY BOARD OF EDUCATION
FROM: Todd Sanders, Director of Physical Support Services
CC: Anthony Orr, Superintendent
SUBJECT: Final pay application for Foster Heights Elementary Phase 2
Date: February 21, 2012
ISSUE: The following vendor has completed all contractual obligations for the bid packages listed and have applied for final payment. All work has been inspected by architects, construction manager, and owners and found acceptable.
BP#8 Acoustical/Drywall, Bennett’s Carpets $6,207.00
Recommendation: Approval of final payment for vendor listed.
Recommended Motion: I move that the Nelson County Board of Education approve the
final payment for the vendor listed.
Order #14 - Motion Passed: I move that the Nelson County Board of Education approve the final payment for the vendor listed.
passed with a motion by Mr. Frank Hall and a second by Mr. Nicky Rapier.
VI.C.4.
Final Payment-BP#10 Floor Covering, Bennett’s Carpets
Todd Sanders
DECISION PAPER
T0: MEMBERS OF THE NELSON COUNTY BOARD OF EDUCATION
FROM: Todd Sanders, Director of Physical Support Services
CC: Anthony Orr, Superintendent
SUBJECT: Final pay application for Foster Heights Elementary Phase 2
Date: February 21, 2012
ISSUE: The following vendor has completed all contractual obligations for the bid packages listed and have applied for final payment. All work has been inspected by architects, construction manager, and owners and found acceptable.
BP#10 Floor Covering, Bennett’s Carpets $2,400.00
Recommendation: Approval of final payment for vendor listed.
Recommended Motion: I move that the Nelson County Board of Education approve the final payment for the vendor listed.
Order #15 - Motion Passed: I move that the Nelson County Board of Education approve the final payment for the vendor listed. passed with a motion by Mr. Nicky Rapier and a second by Mr. Adam Wheatley.
VII.
Student Instructional Services
Board Chair
VII.A.
District Improvement Plan: Implementation and Impact Checks
Mark Thomas
INFORMATION PAPER
TO: Nelson County Board of Education
FROM: Mark Thomas, Instruction
CC: Anthony Orr, Superintendent
SUBJECT: Nelson County Schools’ District Improvement Plan: Implementation and Impact Checks
DATE: February 21, 2012
ISSUE: As a means to provide the Board of Education an update on the implementation and impact of the district’s improvement plan a presentation will be provided to the Board Members.
VII.B.
Grants
Tom Dekle
Lowes Toolbox Grant for New Haven-$ 5,000
Monsanto Grant-$ 25,000
VII.B.1.
America’s Farmers Grow Rural Education (AFGRE) Grant
Tom Dekle
The America’s Farmers Grow Rural Education (AFGRE) grant program is an initiative to strengthen math and science education in rural areas. Sponsored by the Monsanto Fund, the program allows farmers to nominate a public school district to compete for a grant of either $10,000 or $25,000. The program was piloted in Illinois and Minnesota in 2011 and was successful enough that Monsanto decided to roll the program out nationally this year in eligible USDA Crop Reporting Districts (CRD). Nelson is one of 30 eligible counties in Kentucky. To participate, an eligible school district must first be nominated by an eligible farmer, after which the application process may begin. We have been nominated and the application process has begun. One $10,000 grant will be awarded to a school district in each of Kentucky’s 4 eligible CRDs. One $25,000 grant will be awarded to one school district in each eligible state or region, for states with fewer than 75 eligible counties. Kentucky will compete in in the mid-south region, which includes 4 states (Mississippi, Louisiana, Tennessee and Kentucky). There are 39 eligible states. Applications are due by April 15. No matching funds are required. An application can be submitted for either amount, but not both.
Order #16 - Motion Passed: Approval for Nelson County School District to apply for a America’s Farmers Grow Rural Education (AFGRE) grant in the amount of either $10,000 or $25,000, with the amount to be determined through the grant application process. passed with a motion by Mr. Adam Wheatley and a second by Mr. Frank Hall.
VII.B.2.
“Lowes Toolbox for Education” Grant-NH & BOS
Tom Dekle
Lowes Toolbox for Education allows schools to apply for up to $5,000 to support one-time
projects that improve the school environment for children for New Haven School and Boston
School.
Order #17 - Motion Passed: Approval for New Haven School and Boston School to each apply for a Lowes Toolbox for Education grant in the amount of up to $5,000. passed with a motion by Mr. Adam Wheatley and a second by Mr. Larry Pate.
VIII.
Guest Comments
Board Chair
Guest Comment Policy
Any person wishing to address the Board may do so by following these rules:
Individuals representing themselves are limited to 3 minutes.
Individuals representing a group are limited to 5 minutes.
Please step up to the microphone, state your name and address, and, if you represent a group, state the name of the group you are representing.
IX.
Adjourn Regular Session
Board Chair
Order #18 - Motion Passed: Motion to adjourn the Regular Session of the Nelson County Board of Education was passed with a motion by Mr. Nicky Rapier and a second by Mr. Frank Hall.
X.
Convene Executive Session
XI.
Adjourn Executive Session
XII.
Reconvene Regular Session
XIII.
Adjourn Regular Session
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