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I.
Call to Order
Board Chair
Pledge of Allegiance
- I pledge allegiance to the flag of the United States of America, and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all.
BOARD MISSION STATEMENT
The NELSON COUNTY BOARD of EDUCATION, representatives of our citizens
and entrusted with their children,
pledges to support the mission of the NELSON COUNTY SCHOOL DISTRICT
by setting visionary direction through effective policy, oversight
and efficient resource management.
VISION STATEMENT
QUALITY EDUCATION NOW-LEARNING FOR LIFE
II.
Changes to the Agenda
III.
Student/Employee Performance
Supt. Orr
IV.
Student/Employee Recognition
Supt. Orr
V.
Operations Consent Agenda
Board Chair
Motion Passed: Motion to approve consent items as presented passed with a motion by Mr. Nicky Rapier and a second by Mr. Larry Pate.
V.A.
Information: Personnel Actions
V.B.
Treasurer's Report
V.C.
Bills and Claims
V.D.
MUNIS Report
V.E.
Leaves of Absence
V.F.
Minutes from Previous Meeting
V.G.
Overnight/Out-of-State Trips
V.H.
Policy/Procedure Updates
The following policies were presented, reviewed and discussed at June work session. Please refer to copies presented at that time.
Policies 02.4244, 02.4331, 03.11, 03.112, 03.122, 03.123, 03.124, 03.1241, 03.162, 03.17, 03.175, 03.21, 03.223, 03.224, 03.2241, 03.262, 03.27, 03.2711, 03.273, 03.4, 03.6, 05.3, 06.221, 07.1, 08.113, 08.1354 (with revisions), 08.221 (with revisions), 09.12, 09.1221, 09.2, 09.211, 09.221, 09.422, 09.42811, 10.5, 09.123, 09.1232 (eliminate), 09.12321 (eliminate), 09.1233 (eliminate), 09.213 03.12321, and 03.22321.
Procedures 09.36 AP.1, 01.6 AP.2, 03.11 AP.242, 03.111 AP.2, 03.124 AP.21, 03.1321 AP.1, 03.21 AP.242, 03.224 AP.21, 05.31 AP.21, 05.6 AP.1, 06.2 AP.12, 06.32 AP.1, 08.2323 AP.1, 08.2323 AP.23, 09.11 AP.23, 09.1221 AP.21; 09.14 AP.21, 09.14 AP.24, 09.22 AP.22, 09.2241 AP.21, 10.5 AP.22, 09.14 AP.251 and 03.125 AP.22.
Policies 03.122 and 03.222 – Holiday sample
VI.
Student Support Services
Board Chair
VI.A.
Construction Update
Michael Salsman
Representatives from Studio Kremer and BCD, Inc. will update current status of renovations and additions at Foster Heights Elementary as well as progress for Thomas Nelson High School, NCHS Athletic Renovations, new Preschool and any other construction projects.
VI.B.
Change Orders
Chuck Thompson
VI.B.1.
Change Order # 5: FH Renovation Phase II
Hardware for exterior doors was changed from chrome to a bronze finish in order to match existing. Schiller Hardware will provide all bronzed finished hardware for an additional cost of $205.00.
Motion Passed: Action to approve Change Order #5, Foster Heights Renovation Phase II, was passed with a motion by Mr. Nicky Rapier and a second by Mr. Damon Jackey.
VI.B.2.
Change Order # 11: NCELC
Insulated glass was added to exterior doors in order to conserve energy. After credit for non-insulated glass was realized there was an additional cost of $511.85 from Green River Glass.
Motion Passed: Action to approve Change Order #11, Nelson County Early Learning Center, was passed with a motion by Mr. Damon Jackey and a second by Mr. Larry Pate.
VI.B.3.
Change Order # 43: TNHS Phase I
After review of shop drawings it was determined that the fascia should be installed in three separate rather than one wide piece. This would prevent a possible rippling affect after exposure to weather. Kalkreuth Roofing and Sheet Metal will provide all labor and materials for a cost of $13,727.31.
Motion Passed: Action to approve Change Order #43, Thomas Nelson High School Phase I, was passed with a motion by Mr. Nicky Rapier and a second by Mr. Frank Hall.
VI.B.4.
Change Order #44: TNHS Phase I
Different wash basins were provided for Phase 1 and Phase 2. At the request of the owner, fixtures were changed to match the Bradley fixtures preferred and to have consistent fixtures in building restrooms. A credit of $3,063.60 from Knight’s Mechanical was realized.
Motion Passed: Action to approve Change Order #44, Thomas Nelson High School Phase I, was passed with a motion by Mr. Larry Pate and a second by Mr. Nicky Rapier.
VI.B.5.
Change Order #12: TNHS Phase II
Different wash basins were provided for Phase I and Phase II. At the request of the owner, fixtures were changed to match the Bradley fixtures preferred and to have consistent fixtures in building restrooms. All requested fixtures can be supplied for a cost of $7,604.96 by Knight’s Mechanical.
Motion Passed: Action to approve Change Order #12, Thomas Nelson High School Phase II, was passed with a motion by Mr. Damon Jackey and a second by Mr. Larry Pate.
VI.B.6.
Change Order #13: TNHS Phase II
At the direction of the geotechnical engineer, unsuitable soil was removed and replaced with crushed stone. M&J Construction, Inc will provide all labor and materials for a cost of $741.00.
Motion Passed: Action to approve Change Order #13, Thomas Nelson High School Phase II, was passed with a motion by Mr. Nicky Rapier and a second by Mr. Frank Hall.
VI.C.
Construction Document Approval - New Haven Roof
Chuck Thompson
Schematics for New Haven roof replacement have been approved by KDE. The required final submission is being prepared before KDE’s authorization for bidding. The attached construction documents must have Board approval in order to advertise for bids immediately following KDE’s authorization.
Motion Passed: Action to approve the construction documents as presented for the replacement of the New Haven School roof was passed with a motion by Mr. Frank Hall and a second by Mr. Nicky Rapier.
VI.D.
Sick Bank Summary
Sara Wilson
The information details the districts certified and classified employee use of the sick leave bank.
Classified Sick Leave Bank
Balance as of June 30, 2011
Beginning Balance as of July 1, 2010 52
New Members for 2010-2011 (total re-enrollment) 148
Days Returned for 2009-2010 0
Days Returned for 2010-2011 (non-usage) 1.5
Days Granted for 2010-2011 -53
Ending Balance on June 30, 2011 148.5
Certified Sick Leave Bank
Balance as of June 30, 2011
Beginning Balance as of July 1, 2010 164
New Members for 2010-2011 17
Days Returned for 2009-2010 2
Days Returned for 2010-2011 (non-usage) 15
Days Granted for 2010-2011 -110
Ending Balance on June 30, 2011 88
VI.E.
Pre-audit AFR 2011
Tim Hockensmith
Approval of the pre-audit version of the fiscal 2011 Annual Financial Report.
Motion Passed: Action to approve the unaudited Annual Financial Report for fiscal 2011 was passed with a motion by Mr. Nicky Rapier and a second by Mr. Larry Pate.
VI.F.
SFCC Technology Offer of Assistance
Tim Hockensmith
Each year the School Facilities Construction Commission issues offers of assistance to school districts in the area of technology. The school districts are required to match this on a dollar for dollar basis. The current offer is $55,957 for fiscal year 2010-2011.
Motion Passed: Action to approve the SFCC Technology Offer of Assistance in the amount of $55,957 was passed with a motion by Mr. Frank Hall and a second by Mr. Damon Jackey.
VI.G.
TNHS Opening Configuration
The original Thomas Nelson High School Redistricting Committee met on May 9, 2011 and wish to recommend that Thomas Nelson High School open in the Fall of 2012 with all 9th, 10th, and 11th grade students attending that are zoned for that area.
They also recommend that students that will be Seniors and are zoned for TNHS be surveyed giving an option of attending NCHS or TNHS before finalizing any decisions about their attendance.
Motion Failed: Action by Mr. Nicky Rapier to direct staff to survey juniors and seniors who would be eligible to attend Thomas Nelson High School at the start of the school year 2012 to see whether they would prefer to attend Thomas Nelson High School or Nelson County High School, survey to be done from August 15, 2011, through August 26, 2011, with results presented at the work session on Thursday, September 1, 2011, was failed with a motion by Mr. Nicky Rapier and a second by Mr. Frank Hall.
VII.
Student Instructional Services
Board Chair
VII.A.
District Assurances
Mark Thomas
Each year all districts in Kentucky must declare that all schools in the district are in compliance with all the assurances listed in the District Assurances document from the Kentucky Department of Education (included). This submission of compliance is required to receive categorical funding for the 2011 – 2012 school year.
Motion Passed: Action to approve the District Assurances document for school year 2011-2012 to be submitted to the Kentucky Department of Education was passed with a motion by Mr. Frank Hall and a second by Mr. Larry Pate.
VII.B.
2011-2012 Curricular/Instructional Fees
Mark Thomas
Each year all schools in our district submit their curricular/instructional student fees to be approved by the Board of Education.
Bloomfield Elementary
None
Bloomfield Middle
None
Boston School
None
Cox’s Creek Elementary
None
Foster Heights Elementary
Art Fee for Families (not students) $5.00
School Assignment Book (3rd-5th graders) $3.50
Horizons Academy
None
Nelson County High School
ROTC (uniform dry cleaning at end of yr) $25.00
Mixed Choir and Women’s Ensemble $30.00
PE 1 $20.00
PE 2 (if reinstated, bowling costs) $50.00
Photography 1 and 2 $45.00
Airbrush 1 and 2 $45.00
Art 1 $25.00
Honors Art $25.00
Crafts Class $45.00
New Haven School
None
Old Kentucky Home Middle
School Assignment Book $5.00
Motion Passed: Action to approve curricular/instructional student fees as presented for the 211-2012 school year was passed with a motion by Mr. Damon Jackey and a second by Mr. Larry Pate.
VII.C.
ITBS Assessment Results
Mark Thomas
The district’s third through seventh grade students took the ITBS (Iowa Test of Basic Skills) assessment in May 2011. The Board of Education will be provided with a presentation of an overview of the results from the ITBS assessments.
VII.D.
504 Procedure Updates
Beverly Henderson
VII.E.
504/ARC Chairpersons
Beverly Henderson
List of 2011-2012 Approved Chairpersons as the Nelson County School
Representatives/Designee for 504 and Admissions and Release
Committee (ARC) Meetings.
Motion Passed: Action to approve the proposed 504 and ARC chairpersons as submitted for the 2011-2012 school year was passed with a motion by Mr. Frank Hall and a second by Mr. Damon Jackey.
VII.F.
Daily School Schedules
Greg Hash
The Kentucky Department of Education requires board approval of daily school schedules. All schedules must have a minimum of six hours instructional time per day. All school schedules meet or exceed the minimum requirement.
Motion Passed: Action to approve the daily school schedules for school year 2011-2012 as presented was passed with a motion by Mr. Damon Jackey and a second by Mr. Larry Pate.
VIII.
Guest Comments
Board Chair
Guest Comment Policy
Any person wishing to address the Board may do so by following these rules:
Individuals representing themselves are limited to 3 minutes.
Individuals representing a group are limited to 5 minutes.
Please step up to the microphone, state your name and address, and, if you represent a group, state the name of the group you are representing.
IX.
Adjourn Regular Session
Board Chair
Motion Passed: Motion to adjourn the Regular Session of the Nelson County Board of Education was passed with a motion by Mr. Nicky Rapier and a second by Mr. Larry Pate.
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