BOARD MISSION STATEMENT

The NELSON COUNTY BOARD of EDUCATION, representatives of our citizens
 and entrusted with their children,
 pledges to support the mission of the NELSON COUNTY SCHOOL DISTRICT
 by setting visionary direction through effective policy, oversight
 and efficient resource management.

VISION STATEMENT

QUALITY EDUCATION NOW-LEARNING FOR LIFE

Each year in January the Nelson County Board of Education elects a new chairperson and vice chairperson for the calendar year.   These offices traditionally rotate among the board members to avoid placing an undue burden on any one member.   At this time, we would like to accept nominations for these positions.

Motion Passed:  Motion to nominate and elect Mr. Adam Wheatley to the position of Chairperson of the Nelson County Board of Education for calendar year 2011 was passed with a motion by Mr. Nicky Rapier and a second by Mr. Frank Hall.

Motion Passed:  Motion to nominate and elect Mr. Damon Jackey to the position of vice-chairperson of the Nelson County Board of Education for calendar year 2011 was passed with a motion by Mr. Frank Hall and a second by Mr. Larry Pate.

Proclamation Honoring the members of the Nelson County Board of Education

during the 2011 observance of School Board Member Recognition Month

 TO all whom these presents shall come:

WHEREAS one of the many qualities that instills pride in and respect for this community is the reputation of our local public school system; and

WHEREAS Mr. Frank Hall, Mr. Damon Jackey, Mr. Larry Pate, Mr. Nicky Rapier and Mr. Adam Wheatley contribute greatly to the reputation of our school district by virtue of their service on the (district name) Board of Education; and

WHEREAS these decision makers are responsible for maintaining strong, effective budgetary oversight, high standards for employment and a safe, well-managed set of school facilities; and

WHEREAS our school board members have demonstrated an unwavering commitment that the children of this community will receive an education that will benefit them for the rest of their lives, and set them on paths to being solid citizens of this or any other community; and

WHEREAS January 2011 marks Kentucky's observation of the contributions by these outstanding leaders and their colleagues across this great Commonwealth;

THEREFORE, I, Anthony Orr, Superintendent, do hereby proclaim the month of January 2011 throughout this community as School Board Member Recognition Month and urge all citizens to honor Mr. Frank Hall, Mr. Damon Jackey, Mr. Larry Pate, Mr. Nicky Rapier and Mr. Adam Wheatley for their service.

Motion Passed:  Motion to approve consent items as presented passed with a motion by Mr. Damon Jackey and a second by Mr. Frank Hall.

• Information Paper: Personnel Actions

• Activity Accounts Update
• Information Paper: School Activity Funds Update

• Treasurers Report 01/18/11

• Warrant Report 01/18/11

• MUNIS REPORT 1/18/11

• Decision Paper: Leaves of Absence

• Minutes 12/21/10

Dianna Williams, Anne Zabenco, Virginia White, NCHS,  to take 150 students, grades 10 – 12 to the Frist and Cheekwood Museums, Parthenon, Music Hall of Fame and dinner theater, March 18, 2011, in Nashville, Tenn.

Mitzi Avritt, Shelly Tucker, OKHMS, to take 9 students, grades 6 – 8, to the Ky. Jr. Beta Club Convention, Feb. 24 and 25, 2011, in Louisville, Ky.

• Decision Paper: Overnight/Out of State Trip Requests
• Out of State Trip Request: NCHS Nashville Arts
• Overnight Trip Request: Ky. Jr. Beta Club Convention

A new procedure (03.113 AP.21) has been developed through collaboration with KSBA to be used by employees needing accommodations as required by ADA. The first page would be used for all positions and the second page would be attached using employee job description. (Instructional Assistant II job description is illustrated in attachment.)

• Decision Paper: Employee 504 Accommodations
• Employee 504 Plan Form

• Information Paper: Management Audit Report

Representatives from Studio Kremer and BCD, Inc. will update current status of renovations and additions at Foster Heights Elementary as well as progress for Thomas Nelson High School, NCHSAthletic Renovations, and other construction projects.

• Information Paper: Construction Update

The track at NCHS was changed from a half inch red surface to a three-eights inch black surface.   An ultimate deduct of $19,000 will be realized.   However, with the change of specifications some individual materials costs will increase.  Re-Tek Products will supply black rubber for an additional cost of $1700.

• Decision Paper: Change Order #2 - NCHS Athletic Renovation

Motion Passed:  Action to approve Change Order #2, Nelson County High School Athletic Renovations, was passed with a motion by Mr. Nicky Rapier and a second by Mr. Damon Jackey.

The track at TNHS was changed from a half inch red surface to a three-eights inch black surface.  With change in specifications a labor and materials deduction of $31,355.00 from Tennis Technologies, inc. will be realized.

• Decision Paper: Change Order #1 - TNHS

Motion Passed:  Action to approve Change Order #1, Thomas Nelson High School, was passed with a motion by Mr. Frank Hall and a second by Mr. Larry Pate.

A test well drilled was found to be unacceptable.  Knight’s Mechanical drilled a well at an acceptable depth for a cost of $3,830.

• Decision Paper: Change Order #17-TNHS

Motion Passed:  Action to approve Change Order #17, Thomas Nelson High School, was passed with a motion by Mr. Frank Hall and a second by Mr. Nicky Rapier.

In various locations bar joists were added or reduced as determined by the structural engineer. A credit of $1071 from Badget Contractors was realized for labor.

• Decision Paper: Change Order #31 - TNHS

Motion Passed:  Action to approve Change Order #31, Thomas Nelson High School, was passed with a motion by Mr. Damon Jackey and a second by Mr. Larry Pate.

With a reduction in bar joists, as determined by the project engineer, a materials credit of $1,299.00 from Vulcraft was realized.

• Decision Paper: Change Order #32 - TNHS

Motion Passed:  Action to approve Change Order #32, Thomas Nelson High School, was passed with a motion by Mr. Nicky Rapier and a second by Mr. Larry Pate.

The field house foundation must rest on either all rock or all soil.  75% of the area involved was rock which required the remaining 25% to be cleaned and lean filled with concrete.  M&J Construction will provide all labor and materials for a cost of $3,920.40.

• Decision Paper: Change Order #33-TNHS

Motion Passed:  Action to approve Change Order #33, Thomas Nelson High School, was passed with a motion by Mr. Larry Pate and a second by Mr. Frank Hall.

An exterior wall in Phase I becomes an interior wall in Phase II.  With wall status change a credit for metal siding from Kalkeuth Roofing for $664.32 was realized.

• Decision Paper: Change Order #35-TNHS

Motion Passed:  Action to approve Change Order #35, Thomas Nelson High School, was passed with a motion by Mr. Damon Jackey and a second by Mr. Nicky Rapier.

Fox Painting will provide all labor and materials required to finish a wall that was changed from an exterior to interior for a cost of $714.

• Decision Paper: Change Order #36 - TNHS

Motion Passed:  Action to approve Change Order #36, Thomas Nelson High School, was passed with a motion by Mr. Nicky Rapier and a second by Mr. Damon Jackey.

Change Order is for two separate issues.  The first is for rock excavation.  All rock is moved at a unit price.  Total for rock excavation to Knight’s Mechanical was $2600.  The second issue is also to Knight’s Mechanical for pipe installation.  Installation had to be completed now in order to avoid wall demolition later.  Additional cost is $6,561.04.  This is a cost shifting from Phase II to Phase I.

• Decision Paper: Change Order #38 - TNHS

Motion Passed:  Action to approve Change Order #38, Thomas Nelson High School, was passed with a motion by Mr. Larry Pate and a second by Mr. Frank Hall.

The attached staffing formula for fiscal 2011-2012 is unchanged for site based positions. Added is language regarding special education positions.

• Decision Paper: Staffing Formula
• Staffing Formula 2011-2012

Motion Passed:  Action to approve the staffing formula as presented for fiscal 2011 - 2012 was passed with a motion by Mr. Frank Hall and a second by Mr. Nicky Rapier.

Recommendation: that the Nelson County Board of Education approve one of the attached Draft budgets for 2011-2012. Option A assumes a compensating tax rate. Option B assumes a 4% tax rate.

• Decision Paper: Draft Budget 2011-2012
• Draft Budget A: Compensating Rate
• Draft Budget B: 4% Rate

Motion Passed:  Action to approve the draft budget version A, the compensating rate, as presented for fiscal 2011 - 2012 was passed with a motion by Mr. Frank Hall and a second by Mr. Damon Jackey.

• Assessment Report
• Information Paper: Annual Nutrition Report
• KAR School Nutrition

The recommendation for make-up days missed due to snow is as follows:

                        Date Missed                           Make-Up Day

                        December 7, 2010                   February 18, 2011

                        December 13, 2010                 February 21, 2011

                        December 16, 2010                 March 23, 2011

                        December 17, 2010                 March 24, 2011

                        January 11, 2011                     March 25, 2011

                        January 12, 2011                     May 6, 2011

• Decision Paper: 2010-2011 Calendar Makeup Days

Motion Passed:  Action to approve the changes to the school calendar for school year 2010-2011 was passed with a motion by Mr. Nicky Rapier and a second by Mr. Larry Pate.

Overview of the Program Review Process (Writing Program, Arts & Humanities Program, and Practical Living / Vocational Studies Program):
The Nelson County Schools, in compliance with the requirements of “Senate Bill 1”, have begun the process of completing Program Reviews in the areas of:  Writing, Arts & Humanities, and Practical Living / Vocational Studies.  The schools are not required to complete the mandated program reviews until 2011-2012.  However, they have chosen to begin the process a year ahead of the required time frame.  The Board will be provided with a presentation of the process for completing Program Reviews.

• Information Paper: Program Reviews
• Power Point Presentation

REVISED LIST OF APPROVED NELSON COUNTY DISTRICT REPRESENTATIVES FOR 2010-2011 DUE TO RESIGNATION OF LISA ALLEN, NELSON COUNTY HIGH SCHOOL COUNSELOR.

• Decision Paper: ARC Chairpersons Update
• Revised ARC Chairpersons List

Motion Passed:  Action to approve the update to the list of ARC Chairpersons was passed with a motion by Mr. Damon Jackey and a second by Mr. Larry Pate.

FY 11 – Grant Activity

FY 11 - Grants Activity since May, 2010

Applications:                           10 / $1,617,917

Pending:                                  5 / $1,425,000

Funded:                                   5 / $192,917

Continued Funding:                2 - $273,000 *

*– current year receipts for multi-year, previously reported grants

FY 09-10 - Grants Activity

Applications:                           16 / $2,378,782

Funded:                                   8 / $30,180

All Grants Activity since 10/2007

Applications:               60 / $6,150,153

Funded:                       29 / $1,372,499

Pending:                        5 / $1,425,000

• Information Paper: Midyear Grant Summary

RECOMMENDATION:  TO APPROVE APPLYING FOR THE WHAS CRUSADE GRANT.  THE NELSON COUNTY AND BARDSTOWN SCHOOL DISTRICTS ARE ASKING FOR $100,000. TO BE USED FOR:

• Assistive/Augmentative Devices/Equipment/Student Advocacy Training Classes
• Consultants to work with teachers that have students with behavior concerns.
• Parent Resource Center for parents of children with disabilities.  (Plans would include hiring a parent to be available a few hours a week for parents to come in and check out materials, look up things on the computer, and socialize with other parents that have students with disabilities.)

• Decision Paper: WHAS Crusade for Children Grant Request

Motion Passed:  Action to approve the WHAS Crusade for Children grant request was passed with a motion by Mr. Frank Hall and a second by Mr. Nicky Rapier.

Guest Comment Policy
Any person wishing to address the Board may do so by following these rules:
Individuals representing themselves are limited to 3 minutes.
Individuals representing a group are limited to 5 minutes.
Please step up to the microphone, state your name and address, and, if you represent a group, state the name of the group you are representing.

Motion Passed:  Motion to adjourn the Regular Session of the Nelson County Board of Education was passed with a motion by Mr. Nicky Rapier and a second by Mr. Damon Jackey.