Nelson County
September 21, 2010 5:00 PM
Nelson County Regular Meeting
I. Call to Order
Board Chair
Rationale

 BOARD MISSION STATEMENT

The NELSON COUNTY BOARD of EDUCATION, representatives of our citizens
 and entrusted with their children,
 pledges to support the mission of the
NELSON COUNTY SCHOOL DISTRICT
 
by setting visionary direction through effective policy, oversight
 and efficient resource management.

VISION STATEMENT

QUALITY EDUCATION NOW-LEARNING FOR LIFE

II. Changes to the Agenda
III. Student/Employee Performance
Supt. Orr
IV. Student/Employee Recognition
Supt. Orr
V. Operations Consent Agenda
Board Chair
Actions Taken

Motion Passed:  Motion to approve consent items as presented passed with a motion by Mr. Adam Wheatley and a second by Mr. Frank Hall.

V.A. Information: Personnel Actions
Attachments
V.B. Treasurer's Report
Attachments
V.C. Bills and Claims
Attachments
V.D. MUNIS Report
Attachments
V.E. Leaves of Absence
Attachments
V.F. Minutes from Previous Meeting
Attachments
V.G. Overnight/Out-of-State Trips
Rationale

Overnight/Out of State Trips

 

·         Jason Detre, NHS, to take 50 students, grade 8, to Holiday World, May 16 & 17, 2011, in Santa Claus, In.

·         Kim Goff, Bloomfield Middle, to take 8 – 10 students, grades 6 – 8, to the KYYMCA Kentucky Youth Assembly, December 9 – 11, 2010, in Frankfort, Ky.

·         Marc Monroe, NCHS, to take 75 – 90 students, grades 9 – 12, to perform in the Disney’s Dreams Come True Parade, March 26 – 31, 2011, in Orlando, Fla.

·         Marc Monroe, NCHS, to take 55 students, grades 9 – 12, to the Mid-States Band Association Championships, Nov. 6, 2010, in Norwood, Ohio.

·         Krystal Mattingly, other 1st grade teachers, FH, to take all first grade students, to Huber’s Orchard October 5, 2010, in Borden, In.

·         Jill Howell, other 2nd grade teachers, FH, to take all second grade and 2nd/3rd split grade students, to Huber’s Orchard Sept. 16, 2010, in Borden, In.

·         Joy Janes, other 3rd grade teachers, FH, to take all third grade students, to Huber’s Orchard October 1, 2010, in Starlite, In.

Attachments
VI. Student Support Services
Board Chair
VI.A. Management Audit Update
Rationale

OBJECTIVE

The purpose of the school district Management Assessment Process (MAP) is to identify key strengths in your district’s operations, and opportunities to improve efficiency, economy, and effectiveness of the district. This is accomplished through a detailed review of the operations and systems within the district. .

Attachments
VI.B. Construction Update
Rationale

Representatives from Studio Kremer and BCD, Inc. will update current status of renovations and additions at Foster Heights Elementary as well as progress for Thomas Nelson High School, and other construction projects.

Attachments
VI.C. Change Orders
VI.C.1. Change Order # 18: TNHS
Rationale

In the athletic field house the window glass was changed from single pane to 1” insulated glazing panels.  It was calculated that the improved energy efficiency will pay for additional cost in 6-8 years.  Akins Co., Inc. will provide insulated panels and labor for a cost of $4,302.00.

Attachments
Actions Taken

Motion Passed:  Action to approve Change Order #18, Thomas Nelson High School, was passed with a motion by Mr. Damon Jackey and a second by Mr. Larry Pate.

VI.D. Final Pymt.: FH Bid Pkg. #5 - Concrete/Carpentry
Rationale

Badgett Construction has completed all contractual obligations for Bid Package #5 Concrete and Carpentry for the renovation of Foster Height’s School.  All work has been inspected and found adequate by architects, construction manager, and owners.  Final payment is $30,431.06.

Attachments
Actions Taken

Motion Passed:  Action to approve final payment to Badgett Construction, for Foster Heights bid package #5, Concrete and Carpentry, in the amount of $30,431.06, was passed with a motion by Mr. Frank Hall and a second by Mr. Adam Wheatley.

VI.E. Final Pymt.: FH Bid Pkg. # 20 - Electrical
Rationale

Riggs Electrical, Inc. has completed all contractual obligations for Bid Package 20, Electrical, for Foster Height’s renovation.  All work has been inspected and found acceptable by architect, construction manager, and owner.  Final payment is $5,245.82.

Attachments
Actions Taken

Motion Passed:  Action to approve final payment to Riggs Electrical, Inc.,for Foster Heights bid package #20, Electrical, in the amount of $5,245.82, was passed with a motion by Mr. Adam Wheatley and a second by Mr. Larry Pate.

VI.F. Bid Acceptance: TNHS Phase II
Rationale

Bids were received for TNHS an Thursday, September 16.  Numerous vendors participated and all bid packages, except for acoustical and drywall, received competitive or acceptable bids.  Acoustical and drywall will be re-bid to complete all bid packages.  The summary of received bid numbers is within the projected job budget.  That final summary number will change after acoustical and drywall is re-bid, and there may also be changes if current low bids/bidders are found to be unacceptable.  Attachment of bid summary is included.

Attachments
Actions Taken

Motion Passed:  Action to approve the bids as recommended for Thomas Nelson High School Phase II construction was passed with a motion by Mr. Damon Jackey and a second by Mr. Adam Wheatley.

VI.G. Bid Acceptance: NCHS Athletic Renovation Phase II
Attachments
Actions Taken

Motion Passed:  Action to approve bids for Nelson County High School Athletic Renovations, Phase II, as presented, was passed with a motion by Mr. Adam Wheatley and a second by Mr. Damon Jackey.

VI.H. Approval of Construction Documents: FH Phase II
Rationale

Construction Documents for Foster Heights Phase II must have a Board Order of approval.  After Board approval Construction Documents will then be sent, with the Board Order, to the Kentucky Department of Education for review and approval.

Attachments
Actions Taken

Motion Passed:  Action to approve construction documents as presented for the Foster Heights Renovation, Phase II, was passed with a motion by Mr. Adam Wheatley and a second by Mr. Larry Pate.

VI.I. Approval of Construction Documents: New Preschool
Rationale

Construction Documents for Pre-School Center renovation and additions must have a Board Order of approval.  After Board approval Construction Documents will then be sent, with the Board Order, to the Kentucky Department of Education for review and approval.

Attachments
Actions Taken

Motion Passed:  Action to approve the construction documents as presented for the new Preschool was passed with a motion by Mr. Larry Pate and a second by Mr. Frank Hall.

VI.J. Working Budget for Fiscal 2010-2011
Attachments
Actions Taken

Motion Passed:  Action to approve the Working Budget for Fiscal 2010-2011 was passed with a motion by Mr. Frank Hall and a second by Mr. Damon Jackey.

VII. Student Instructional Services
Board Chair
VII.A. District Assurances
Rationale

Each year all districts in Kentucky must declare that all schools in the district are in compliance with all the assurances listed in the District Assurances document from the Kentucky Department of Education (included).  This submission of compliance is required to receive categorical funding for the 2010 – 2011 school year.

Attachments
Actions Taken

Motion Passed:  Action to approve the submission of District Assurances to the Kentucky Department of Education, certifying the the Nelson County School District is in compliance with all required assurances, was passed with a motion by Mr. Damon Jackey and a second by Mr. Adam Wheatley.

VII.B. Policies and Procedures
Attachments
VIII. Guest Comments
Board Chair
Rationale

Guest Comment Policy
Any person wishing to address the Board may do so by following these rules:
Individuals representing themselves are limited to 3 minutes.
Individuals representing a group are limited to 5 minutes.
Please step up to the microphone, state your name and address, and, if you represent a group, state the name of the group you are representing.

IX. Adjourn Regular Session
Board Chair
Actions Taken

Motion Passed:  Motion to adjourn the Regular Session of the Nelson County Board of Education was passed with a motion by Mr. Adam Wheatley and a second by Mr. Frank Hall.

X. Convene Executive Session KRS 61.810 (1)(b)
Actions Taken

Motion Passed:  Action to convene an executive session of the Nelson County Board of Education pursuant to KRS 61.810(1)(b)to discuss matters pertaining to discussion of the future acquisition or sale of real estate was passed with a motion by Mr. Damon Jackey and a second by Mr. Adam Wheatley.

XI. Reconvene Regular Session
Actions Taken

Motion Passed:  Action to reconvene the regular session of the Nelson County Board of Education was passed with a motion by Mr. Damon Jackey and a second by Mr. Adam Wheatley.

XII. Adjourn Regular Session
Actions Taken

Motion Passed:  Action to adjourn the regular session of the Nelson County Board of Education was passed with a motion by Mr. Adam Wheatley and a second by Mr. Damon Jackey.

XIII. Convene Executive Session KRS 156.577(4)(c)
Rationale

Entertain a motion to enter into an Executive Session of the Nelson County Board of Education pursuant to KRS 156.577(4)(c) for the purpose of preliminary discussions relating to the evaluation of the superintendent

Actions Taken

Motion Passed:  Action to enter into an Executive Session of the Nelson County Board of Education pursuant to KRS 156.577(4)(c) for the purpose of preliminary discussions relating to the evaluation of the superintendent was passed with a motion by Mr. Frank Hall and a second by Mr. Larry Pate.

XIV. Adjourn Executive Session
Actions Taken

Motion Passed:  Action to adjourn the Executive Session of the Nelson County Board of Education was passed with a motion by Mr. Damon Jackey and a second by Mr. Adam Wheatley.

XV. Reconvene Regular Session
Actions Taken

Motion Passed:  Action to reconvene the Regular Session of the Nelson County Board of Education was passed with a motion by Mr. Frank Hall and a second by Mr. Larry Pate.

XVI. Adjourn Regular Session
Actions Taken

Motion Passed:  Action to adjourn the Regular Session of the Nelson County Board of Education was passed with a motion by Mr. Frank Hall and a second by Mr. Larry Pate.