BOARD MISSION STATEMENT

The NELSON COUNTY BOARD of EDUCATION, representatives of our citizens
 and entrusted with their children,
 pledges to support the mission of the NELSON COUNTY SCHOOL DISTRICT
 by setting visionary direction through effective policy, oversight
 and efficient resource management.

VISION STATEMENT

QUALITY EDUCATION NOW-LEARNING FOR LIFE

Motion Passed:  Motion to approve consent items as presented passed with a motion by Mr. Adam Wheatley and a second by Mr. Frank Hall.

• Information Paper: Personnel Actions

• Treasurers Report: July 2010

• Warrant Report 07/20/10

• Munis Report July 2010

• Decision Paper: Leaves of Absence

• Amended Minutes from 8/18/09
• Meeting Minutes 6/15/10
• Minutes Meeting 7/08/10

Amber Houck, NCHS, to take 35 students, grades 9 – 12, to the State FFA Convention, June 6 – 9, 2011, in Lexington, Ky.

Mike Glass, NCHS, to take 29 students, grades 9 – 12, to the National FFA Convention, March 18 – 19, 2011, in Indianapolis, In.

• Decision Paper: Overnight/Out of State Trip Requests
• Overnight/Out of State Trip Request: FFA National Convention
• Overnight/Out of State Trip Request: FFA State Convention

Representatives from Studio Kremer and BCD, Inc. will update current status of renovations and additions at Foster Heights Elementary as well as progress for Thomas Nelson High School, and other construction projects.

• Information Paper: Construction Update

The pre-school playground was deleted from the project due to the possible movement of the pre-school to a centralized location.  With that deletion a credit of $1,933.00 for chain link fence installation from Badgett Constructors, LLC was realized.

• Decision Paper: Change Order #49 - Foster Hts.

Motion Passed:  Action to approve Change Order #49, Foster Heights renovation/addition, was passed with a motion by Mr. Frank Hall and a second by Mr. Larry Pate.

The electrical contract for the renovation at Foster Heights required replacement of existing data jacks.  In four classrooms the cable length, when run according to electrical codes, exceeded standards.  It was found that the jacks would not work which required additional labor and materials.  Riggs Electrical, Inc. can provide all labor and materials for a cost of $5,245.82.

• Decision Paper: Change Order #53 - Foster Hts.

Motion Passed:  Action to approve Change Order #53, Foster Heights renovation/addition, was passed with a motion by Mr. Damon Jackey and a second by Mr. Adam Wheatley.

Administrative doors will automatically close and lock when exiting.  At the request of owner locks in the administrative area at Thomas Nelson High School were changed to prevent automatic locking while enabling staff to lock doors from inside room without a key.  Besides convenience, this function is especially necessary if a safe schools event should occur.  M&J Construction can provide all labor and materials for a cost of $816.00.

• Decision Paper: Change Order #8 - TNHS

Motion Passed:  Action to approve Change Order #8, Thomas Nelson High School, was passed with a motion by Mr. Frank Hall and a second by Mr. Adam Wheatley.

At owners request lock sets were changed at Thomas Nelson High School at the administrative area.  Change was necessary for more efficient and safe administrative practices.  With change a credit of $141.00 was realized from Atlas Enterprises.

• Decision Paper: Change Order #9 - TNHS

Motion Passed:  Action to approve Change Order #9, Thomas Nelson High School, was passed with a motion by Mr. Frank Hall and a second by Mr. Larry Pate.

An originally contracted pull box will now be provided by the utility company.  A credit of $6,294.00 for labor and materials was realized from Alternative Electrical Services, Inc. 
Also included in Change Order #10 is the cost for the rough-ins and device boxes for electrical, data, and switch devises for Phase II classrooms.  Including now in Phase I will avoid any exposed conduit in the classrooms involved.  The cost for all labor and materials is $3,705.00.
When the additional cost is subtracted from above credit a final credit of $2,589.00 is realized.

• Decision Paper: Change Order #10 - TNHS

Motion Passed:  Action to approve Change Order #10, Thomas Nelson High School, was passed with a motion by Mr. Frank Hall and a second by Mr. Adam Wheatley.

CMTA, mechanical engineering consultant for the Thomas Nelson High School project, has determined a reverse loop for one set of geothermal wells will increase system efficiency which will produce a long term energy savings.  Knight’s Mechanical can provide all materials and labor for a cost of $1782.90.

• Decision Paper: Change Order #11 - TNHS

Motion Passed:  Action to approve Change Order #11. Thomas Nelson High School, was passed with a motion by Mr. Adam Wheatley and a second by Mr. Damon Jackey.

Due to the fluctuating price of petroleum products it was decided at bid time to adjust the base bid for asphalt as costs to the supplier changed. This is a procedure followed by the KY State Highway Department, and allows a contractor to not artificially inflate original bid to cover unexpected materials costs.  With the asphalt laid to date, and using the state price index, an increase of $10,382.47 to Mago Construction has resulted.

• Decision Paper: Change Order #12 - TNHS

Motion Passed:  Action to approve Change Order #12, Thomas Nelson High School, was passed with a motion by Mr. Damon Jackey and a second by Mr. Larry Pate.

Filcon Construction has completed all contractual obligations for Bid Package #2.  All work has been inspected by architects, construction manager, and owners and found acceptable.  Final payment is $5,571.90.

• Decision Paper: BG4 - Bid Pkg. 2 - FH

Motion Passed:  Action to approve final payment for Bid Package #2, site work for Foster Heights renovation and addition, in the amount of $5571.90 was passed with a motion by Mr. Larry Pate and a second by Mr. Damon Jackey.

Bardstown Asphalt Company, Inc. has completed all contractual obligations for Bid Package #4.  All work has been inspected by architects, construction manager, and owners, and found acceptable.  Final payment is $9147.70.

• Decision Paper: BG4 - Bid Pkg. 4 - FH

Motion Passed:  Action to approve final payment for Bid Package #4, asphalt paving for Foster Heights renovation and addition, in the amount of $9147.70 was passed with a motion by Mr. Adam Wheatley and a second by Mr. Larry Pate.

Kidd Glass has completed all contractual obligations for Bid Package #9.  All work has been inspected by architects, construction manager, and owners and found acceptable.  Final payment is $6,124.70.

• Decision Paper: BG4 - Bid Pkg. 9 - FH

Motion Passed:  Action to approve final payment for Bid Package #9 for Foster Heights renovation and addition, in the amount of $6124.70 was passed with a motion by Mr. Damon Jackey and a second by Mr. Adam Wheatley.

Schiller Hardware has completed all contractual obligations for Bid Package #10 for Foster Height’s renovation.  All work has been inspected by architects, construction manager, and owners and found acceptable.  Final payment is $7,873.00.

• Decision Paper: BG4 - Bid Pkg. 10 - FH

Motion Passed:  Action to approve final payment for Bid Package #10 for Foster Heights renovation and addition, in the amount of $7873.00 was passed with a motion by Mr. Adam Wheatley and a second by Mr. Larry Pate.

Leedco Interior Systems has completed all contractual obligations for Bid Package #12.  All work has been inspected by architects, construction manager, and owners and found acceptable.  Final payment is $42,036.60.

• Decision Paper: BG4 - Bid Pkg. 12 - FH

Motion Passed:  Action to approve final payment for Bid Package #12 for Foster Heights renovation and addition, in the amount of $42,036.60 was passed with a motion by Mr. Frank Hall and a second by Mr. Damon Jackey.

Howell and Howell Contractors, Inc. has completed all contractual obligations for Bid Package #13, painting.  All work has been inspected by architects, construction manager, and owners and found acceptable.  Final payment is $13,648.00.

• Decision Paper: BG4 - Bid Pkg. 13 - FH

Motion Passed:  Action to approve final payment for Bid Package #13 for Foster Heights renovation and addition, in the amount of $13,648.00 was passed with a motion by Mr. Larry Pate and a second by Mr. Damon Jackey.

Atlas Enterprises has completed all contractual obligations for Bid Package #15.  All work has been inspected by architects, construction manager, and owners and found acceptable.  Final payment is $3,100.

• Decision Paper: BG4 - Bid Pkg. 15 - FH

Motion Passed:  Action to approve final payment for Bid Package #15, site work for Foster Heights renovation and addition, in the amount of $3100.00 was passed with a motion by Mr. Adam Wheatley and a second by Mr. Frank Hall.

A revised BG1, BG3 and construction contract for the roof replacement at CCES must be submitted to the Kentucky Department of Education in accordance with 702 KAR 4:160.

• Decision Paper, BG1, 3, construction contract: CCES Roof Replacement

Motion Passed:  Action to approve the revised BG1, BG3 and construction contract for the roof replacement at Cox's Creek Elementary School was passed with a motion by Mr. Damon Jackey and a second by Mr. Adam Wheatley.

In accordance with 702 KAR 4:160, a BG1 must be approved by the board of education and submitted to the Kentucky Department of Education division of Facilities Management for the Early Childhood Center renovation project.

• Decision Paper/Form: BG1 - Early Childhood Center

Motion Passed:  Action to approve the BG1 for the Early Childhood Center was passed with a motion by Mr. Larry Pate and a second by Mr. Frank Hall.

Phase II Design and Development documents for Foster Heights must have a Board Order indicating approval before sending to the Kentucky Department of Education.

• Decision Paper: Design Documents FH Phase II

Motion Passed:  Action to approve the Phase II Design and Development documents for Foster Heights was passed with a motion by Mr. Adam Wheatley and a second by Mr. Larry Pate.

Pre-audit version of the Annual Financial Report for fiscal 2010.

• AFR Report 2009-2010
• Decision Paper: Pre-audit AFR

Motion Passed:  Action to approve the Annual Financial Report (unaudited) as presented for fiscal year 2009-2010 was passed with a motion by Mr. Adam Wheatley and a second by Mr. Larry Pate.

Adoption of a resolution authorizing the issuance of revenue bonds for the purpose of refinancing the 2001 NCHS HVAC bond issue.


NELSON COUNTY SCHOOL BOARD RESOLUTION
RESOLUTION OF THE BOARD OF EDUCATION OF THE NELSON COUNTY SCHOOL DISTRICT INITIATING THE REFINANCING PROCESS IN ORDER TO REFUND AND RETIRE SCHOOL BUILDING REVENUE BONDS (SERIES 2001) ORIGINALLY ISSUED TO FINANCE THE PROJECT; CONFIRMING THE ACCEPTANCE OF AN OFFER OF ASSISTANCE FROM THE SCHOOL FACILITIES CONSTRUCTION COMMISSION; AUTHORIZING AND APPROVING THE EXECUTION OF A CONTRACT, LEASE AND OPTION WITH THE NELSON COUNTY SCHOOL DISTRICT FINANCE CORPORATION AND ANY FURTHER NECESSARY INSTRUMENTS; APPROVING THE PLAN OF REFINANCING SAID PROJECT GENERALLY.

• Decision Paper: Resolution re: Finance Corporation Revenue Bonds

Motion Passed:  Action to approve the Nelson County School District Finance Corporation to issue refunding revenue bonds was passed with a motion by Mr. Frank Hall and a second by Mr. Adam Wheatley.

• Bloomfield Elementary
• Bloomfield Middle
• Boston
• Cox's Creek
• Decision Paper: Master Schedules
• Foster Hts.
• Horizons
• NCHS
• New Haven
• OKHMS

Motion Passed:  Action to approve the master school schedules for Bloomfield Elementary, Bloomfield Middle, Boston, Cox's Creek, Foster Heights, Horizons Academy, Nelson County High School, New Haven and Old Kentucky Home Middle Schools for the 2010-2011 school year was passed with a motion by Mr. Adam Wheatley and a second by Mr. Damon Jackey.

• Information Paper: Sick Leave Bank Summaries

In order to increase instructional opportunities for our preschool students, we would like to change from a four (4) day to a five (5) day per week preschool schedule starting with the 2010-2011 school year.   Preschool staff currently works 5 days per week, so this change would incur minimal costs, primarily due to increase in transportation of students.   Cost increase is estimated to average approximately $15,000 - $16,000 per year, with a maximum of $20,000.

• Decision Paper: Preschool Change in Instructional Days

Motion Passed:  Action to approve a 5 Day per Week Preschool Program effective with the 2010-2011 school year was passed with a motion by Mr. Adam Wheatley and a second by Mr. Larry Pate.

• Policies for Review
• Policy Documents for Review
• Policy/Procedure Chart

Motion Passed:  Action to approve the following district policy changes was passed with a motion by Mr. Damon Jackey and a second by Mr. Adam Wheatley.

Guest Comment Policy
Any person wishing to address the Board may do so by following these rules:
Individuals representing themselves are limited to 3 minutes.
Individuals representing a group are limited to 5 minutes.
Please step up to the microphone, state your name and address, and, if you represent a group, state the name of the group you are representing.

Motion Passed:   passed with a motion by Mr. Damon Jackey and a second by Mr. Adam Wheatley.

Motion Passed:  Action to convene a meeting of the Nelson County School District Finance Corporation was passed with a motion by Mr. Larry Pate and a second by Mr. Frank Hall.

President: Mr. Nicky Rapier
Vice President: Mr. Adam Wheatley
Secretary: Mr. Anthony Orr
Secretary: Ms. Pat Cundiff

Motion Passed:  Action to confirm officers of the Nelson County School District as listed was passed with a motion by Mr. Damon Jackey and a second by Mr. Larry Pate.

NELSON COUNTY SCHOOL DIST. FINANCE CORPORATION RESOLUTION
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE NELSON COUNTY SCHOOL DISTRICT FINANCE CORPORATION, RELATING TO AND PROVIDING FOR THE ISSUANCE OF $2,590,000 PRINCIPAL AMOUNT (SUBJECT TO A PERMITTED ADJUSTMENT OF $260,000) OF SCHOOL BUILDING REFUNDING REVENUE BONDS, SERIES OF 2010 (THE REFUNDING BONDS) IN ACCORDANCE WITH SECTIONS 58.180 AND 162.120 THROUGH 162.290 AND 162.385 OF THE KENTUCKY REVISED STATUTES FOR THE PURPOSE OF REFUNDING AT OR  PRIOR TO THEIR RESPECTIVE MATURITIES THE OUTSTANDING NELSON COUNTY SCHOOL DISTRICT FINANCE CORPORATION SCHOOL BUILDING REVENUE BONDS, SERIES OF 2001, DATED JUNE 1, 2001 (THE PRIOR ISSUE) THROUGH THE DEPOSIT AND INVESTMENT IN THE ESCROW FUND OF THE NET PROCEEDS OF THE REFUNDING BONDS; PROVIDING FOR THE PAYMENT OF PRINCIPAL OF AND INTEREST ON SAID PRIOR ISSUES AS SAME MATURE OR BY REDEMPTION IN ADVANCE OF MATURITY; PROVIDING FOR THE CREATION OF CERTAIN FUNDS TO EFFECT THE DEFEASEMENT OF THE RIGHTS OF THE REGISTERED OWNERS OF THE BONDS OF THE PRIOR ISSUES AND THE TRANSFER OF CERTAIN AMOUNTS INTO CERTAIN FUNDS; PROVIDING FOR THE PAYMENT OF SAID REFUNDING BONDS AND THE INTEREST THEREON, PROVIDING FOR THE RIGHTS OF THE REGISTERED OWNERS OF SAID REFUNDING BONDS AND THE ENFORCEMENT THEREOF; AND PROVIDING FOR AN ADVERTISED PUBLIC COMPETITIVE SALE OF SAID REFUNDING BONDS.

Motion Passed:  Action to adopt the resolution as presented authorizing the issuance of refunding revenue bonds was passed with a motion by Mr. Frank Hall and a second by Mr. Adam Wheatley.

Motion Passed:  Action to adjourn the meeting of the Nelson County School District Finance Corporation was passed with a motion by Mr. Damon Jackey and a second by Mr. Adam Wheatley.

Motion Passed:  Action to adjourn the Regular Session of the Nelson County Board of Education was passed with a motion by Mr. Damon Jackey and a second by Mr. Larry Pate.