Nelson County
April 20, 2010 5:00 PM
Nelson County Regular Meeting
I. Call to Order
Board Chair
Rationale

 BOARD MISSION STATEMENT

The NELSON COUNTY BOARD of EDUCATION, representatives of our citizens
 and entrusted with their children,
 pledges to support the mission of the
NELSON COUNTY SCHOOL DISTRICT
 
by setting visionary direction through effective policy, oversight
 and efficient resource management.

VISION STATEMENT

QUALITY EDUCATION NOW-LEARNING FOR LIFE

Attachments
II. Changes to the Agenda
III. Student/Employee Performance
Supt. Lantz
IV. Student/Employee Recognition
Supt. Lantz
V. Operations Consent Agenda
Board Chair
Actions Taken

Motion Passed:  Motion to approve consent items as presented passed with a motion by Mr. Adam Wheatley and a second by Mr. Larry Pate.

V.A. Information: Personnel Actions
Attachments
V.B. Treasurer's Report
Attachments
V.C. Bills and Claims
Attachments
V.D. MUNIS Report
Attachments
V.E. Leaves of Absence
Attachments
V.F. Minutes from Previous Meeting
Attachments
V.G. Overnight/Out-of-State Trips
Attachments
VI. Student Support Services
Board Chair
VI.A. Construction Update
Attachments
VI.B. Change Orders
VI.B.1. Change Order # 38: Foster Heights
Rationale

The cost for energy management controls for Foster Height’s renovation was originally submitted by Lusk Mechanical.  This service was secured through an alternate vendor at a reduced cost.  With the involvement of the alternate vendor the contract total with Lusk Mechanical was reduced by $30,000.

Attachments
Actions Taken

Motion Passed:  Action to approve Change Order #38, Foster Heights renovation/addition, was passed with a motion by Mr. Frank Hall and a second by Mr. Damon Jackey.

VI.B.2. Change Order # 40: Foster Heights
Rationale

After renovation began at Foster Heights the City of Bardstown required an existing brick manhole to be replaced with a precast.  Lusk Mechanical will provide all labor and materials for manhole replacement for a cost of $7,455.00.

Attachments
Actions Taken

Motion Passed:  Action to approve Change Order #40, Foster Heights renovation/addition, was passed with a motion by Mr. Frank Hall and a second by Mr. Adam Wheatley.

VI.B.3. Change Order # 44: Foster Heights
Rationale

To ensure that the motion detectors operated properly in order to receive  the full benefit of energy savings, detectors were lowered in those rooms with no acoustical ceilings.  Riggs Electrical, Inc. will provide all labor and materials for a cost of $889.14.

Attachments
Actions Taken

Motion Passed:  Action to approve Change Order #44, Foster Heights renovation/addition, was passed with a motion by Mr. Adam Wheatley and a second by Mr. Damon Jackey.

Motion Passed:  Action to approve Change Order #44, Foster Heights renovation/addition, was passed with a motion by Mr. Adam Wheatley and a second by Mr. Damon Jackey.

VI.B.4. Change Order # 45: Foster Heights
Rationale

Existing conditions would not allow duct work to be installed.  In rooms 158, 159, 163-166, the ceilings were changed from flat to sloped allowing for duct installation.  With sloped ceilings there was an additional labor charge of $557.00 from Leedco Interior Systems, Inc. 

Attachments
Actions Taken

Motion Passed:  Action to approve Change Order #45, Foster Heights renovation/addition, was passed with a motion by Mr. Adam Wheatley and a second by Mr. Larry Pate.

VI.B.5. Change Order # 5: TNHS
Rationale

All mechanical room doors were requested to be 3’ 6”.  During design all classroom doors were also specified 3’ 6”.  Classroom doors have since been revised to 3’.  With reduction in door size a credit of $1,298 from Atlas Enterprises was realized.

Attachments
Actions Taken

Motion Passed:  Action to approve Change Order #5, Thomas Nelson High School, was passed with a motion by Mr. Larry Pate and a second by Mr. Damon Jackey.

VI.B.6. Change Order # 6: TNHS
Rationale

All mechanical room doors were requested to be 3’6”.  During design all classroom doors were also specified 3’6”.  Classroom doors have since been revised to 3’.  With reduction in door size a credit of $457.00 from Akins Company was realized.

Attachments
Actions Taken

Motion Passed:  Action to approve Change Order #6, Thomas Nelson High School, was passed with a motion by Mr. Frank Hall and a second by Mr. Damon Jackey.

VI.C. BG-4's: Final Approval and Payment
VI.C.1. BG-4 Final Approval/Payment: FH Bid Pkg. 16
Rationale

Euronique, Inc. has completed all contractual obligations for Bid Package 16, Casework, for the renovation and additions to Foster Heights.  All work has been inspected by architects, construction manager, and owners and found acceptable.  Final payment is $1,080.20.

Attachments
Actions Taken

Motion Passed:  Action to approve the BG-4 and final payment for Bid Package #16, Euronique Inc., in the amount of $1080.20 was passed with a motion by Mr. Frank Hall and a second by Mr. Adam Wheatley.

VI.C.2. BG-4 Final Approval/Payment: FH Bid Pkg. 11
Rationale

Joe Filiatreau Floor Covering has completed all contractual obligations for Bid Package 11, Ceramic Tile, for the renovation and additions to Foster Heights.  All work has been inspected by architects, construction manager, and owners and found acceptable.  Final payment is $2,116.24.

Attachments
Actions Taken

Motion Passed:  Action to approve the BG-4 and final payment for Bid Package #11, Joe Filiatreau Floor Covering in the amount of $2116.24 was passed with a motion by Mr. Adam Wheatley and a second by Mr. Damon Jackey.

VI.C.3. BG-4 Final Approval/Payment: FH Bid Pkg. 6
Rationale

PCM Construction has completed all contractual obligations for Bid Package 6, masonry, for the renovation and additions to Foster Heights. All work has been inspected by architects, construction manager, and owners and found acceptable.  Final payment is $40,792.80.

Attachments
Actions Taken

Motion Passed:  Action to approve the BG-4 and final payment for Bid Package #6, PCM Construction in the amount of $40792.80 was passed with a motion by Mr. Larry Pate and a second by Mr. Frank Hall.

VI.C.4. BG-4 Final Approval/Payment: FH Bid Pkg. 7
Rationale

Cundiff Steel Fabricators & Erectors, Inc.has completed all contractual obligations for bid package 7.  All work has been inspected by architects,  construction manager, and owners and found acceptable.  Final payment is  $19, 880.60.

Attachments
Actions Taken

Motion Passed:  Action to approve the BG-4 and final payment for bid package 7, Cundiff Steel Fabricators & Erectors, in tha amount of $19880.60, was passed with a motion by Mr. Adam Wheatley and a second by Mr. Larry Pate.

VI.C.5. BG-4 Final Approval/Payment: FH Bid Pkg. 19
Rationale

Landmark Sprinkler, Inc. has completed all contractual obligations for Bid  Package 19.  All work has been inspected by architects, construction manager, and owners and found acceptable.  Final payment is $18,555.00.

Attachments
Actions Taken

Motion Passed:  Action to approve the BG-4 and final payment for Bid Package 19, Landmark Sprinkler, Inc., in the amount of $18555.00 was passed with a motion by Mr. Frank Hall and a second by Mr. Larry Pate.

VI.D. TNHS Second Access Road
Rationale

After due consideration and consultation with engineers and officials of the Nelson County Government, we have determined that the best interests of the Nelson County School System will be served by entering into an agreement with the Nelson County Government to plan, construct, and maintain entranceways per agreement which shall provide ingress and egress to the Thomas Nelson High School.  It is understood and agreed that this construction shall be procured by competitive bidding using supplies and/or material provided to them at advantageous or reduced rates and costs of planning and construction shall be shared by Nelson County School System pursuant to written agreement.

Attachments
Actions Taken

Motion Passed:  Action to enter into agreement with the Nelson County Government to plan, construct and maintain emtranceways per agreement which shall provide ingress and egress to the Thomas Nelson High School, construction to be procured by competitive bidding using supplies and/or material provided to them at advantageous or reduced rates and costs to be shared by Nelson County School System pursuant to written agreement, was passed with a motion by Mr. Adam Wheatley and a second by Mr. Damon Jackey.

VI.E. Approval of Auditor
Attachments
Actions Taken

Motion Passed:  Action to approve the audit contract with Brown & Company, CPAs, for the fiscal year ending June 30, 2010, was passed with a motion by Mr. Frank Hall and a second by Mr. Adam Wheatley.

VI.F. Facilities Master Plan: LPC
Rationale

Every four years, the Nelson County School System is required to update its Master Educational Facility Plan so that it meets both the instructional goals and the facility needs of our students. The Local Planning Committee (LPC) has been meeting since February, 2010, to discuss both internal and external data and craft a new facility plan. This plan was forwarded to the Kentucky Department of Education for review.  They have made modifications and these have been sent back to the LPC, who voted unanimously to approve the draft plan. The next step includes presentation of the plan to the Board of Education for approval.

Attachments
Actions Taken

Motion Passed:  Action to approve the Facilities Master Plan as presented by the Local Plnning Committee was passed with a motion by Mr. Larry Pate and a second by Mr. Adam Wheatley.

VI.G. Hearing Officer: Facilities Master Plan
Rationale

After the Board of Education receives and approves the draft Facilities Master Plan submitted by the Local Planning Committee (LPC), they are required to select a Hearing Officer to preside over the Public Hearing. This Hearing will be held on Tuesday, May 4, 2010 at 5:30 PM at the Nelson County Central Office.

Attachments
Actions Taken

Motion Passed:  Action to approve the following individual as Hearing Officer for the Facilities Master Plan was passed with a motion by Mr. Damon Jackey and a second by Mr. Adam Wheatley.

VII. Student Instructional Services
Board Chair
VII.A. Memorandum of Agreement: Head Start
Rationale

THE MEMORANDUM OF AGREEMENT BETWEEN THE NELSON COUNTY BOARD OF EDUCATION AND CENTRAL KENTUCKY HEAD START FOR SPECIAL EDUCATION SERVICES FOR THE 2010-2011 SCHOOL YEAR.

Attachments
Actions Taken

Motion Passed:  Action to approve the Memorandum of Agreement between the Nelson County School District and Central Kentucky Head Start to provide special education services for the 2010-2011 school year was passed with a motion by Mr. Frank Hall and a second by Mr. Larry Pate.

VII.B. Professional Learning: Common Core standards
Rationale

In order to provide highly effective teaching and learning across the Commonwealth while meeting the mandates of Senate Bill 1, the Commissioner of Education has shared his plan with several stakeholders how the new Common Core Standards will be deconstructed.   He expects each school district to comply with his request and execute the attached plan.  The Board of Education will be provided with an overview of the plan.

Attachments
VII.C. Information: We the People Grant
Rationale

The National Endowment for Humanities (NEH), in cooperation with the American Library Association (ALA), has awarded Nelson County School District nine sets of the  “We The People Bookshelf – A More Perfect Union” book set. Each set of 23 books is valued at $290 for a total award value of $2,900. The consists of classic hardcover books for young readers related to the theme, “A More Perfect Union.” This bookshelf includes 23 books divided by age categories from Kindergarten through Grade 12. The Nelson County Board of Education approved application for these educational materials in January of this year. No action is required.

Attachments
VIII. Guest Comments
Board Chair
IX. Adjourn
Board Chair
Actions Taken

Motion Passed:  Motion to adjourn passed with a motion by Mr. Damon Jackey and a second by Mr. Adam Wheatley.

X. Convene Executive Session
Actions Taken

Motion Passed:  Action to convene an Executive Session of the Nelson County Board of Education was passed with a motion by Mr. Frank Hall and a second by Mr. Larry Pate.

XI. Adjourn Executive Session
XII. Re-convene Regular Session
XIII. Adjourn Regular Session