BOARD MISSION STATEMENT

The NELSON COUNTY BOARD of EDUCATION, representatives of our citizens
 and entrusted with their children,
 pledges to support the mission of the NELSON COUNTY SCHOOL DISTRICT
 by setting visionary direction through effective policy, oversight
 and efficient resource management.

VISION STATEMENT

QUALITY EDUCATION NOW-LEARNING FOR LIFE

Motion Passed:  Motion to approve consent items as presented passed with a motion by Mr. Adam Wheatley and a second by Mr. Frank Hall.

• Information Paper: Personnel Actions 01/19/10

• Treasurers Report: January 2010

• Warrant Report 01/19/10

• Munis Report January 2010

• Decision Paper: Leaves of Absence

• Meeting Minutes: 01/07/10
• Meeting Minutes: 12/15/09

• Decision Paper: Overnight/Out of State Trip Requests
• Overnight/Out of State Trip Request: All State Band
• Overnight/Out of State Trip Request: All State Band Schedule
• Overnight/Out of State Trip Request: FFA State Convention
• Overnight/Out of State Trip Request: Republic Bank BB Tournament

• Information Paper: Construction Update

It was found during demolition that rooms #168 and 169 had hard gyp board ceilings rather than acoustical ceilings as described in construction documents.   The hard ceilings required additional labor for removal. Badgett Constructors, LLC quoted $411.00 to remove.

Badgett was scheduled to install door, frame, and hardware in wall at room 150A.  That wall was deleted eliminating need for that door. Deletion of labor to install resulted in a credit of $255.00.  When credit here is subtracted from add for ceiling removal an adjusted change order add of $135.60 remains.

• Decision Paper: Change Order #27 - Foster Hts.

Motion Passed:  Action to approve Change Order # 27, Foster Heights, was passed with a motion by Mr. Adam Wheatley and a second by Mr. Larry Pate.

A wall was found to be unnecessary that would have divided rooms 150 and 150A.  With the elimination of materials and labor to construct the wall a credit from Leedco Interior Systems, Inc. for $1396.00 was realized.

• Decision Paper: Change Order #29 - Foster Hts.

Motion Passed:  Action to approve Change Order # 29, Foster Heights, was passed with a motion by Mr. Frank Hall and a second by Mr. Damon Jackey.

A wall was found to be unnecessary that would have divided rooms 150 and 150A.  With the elimination of the wall a painting credit of $256.00 was realized from Howell and Howell Contractors, Inc.

• Decision Paper: Change Order #30 - Foster Hts.

Motion Passed:  Action to approve Change Order # 30, Foster Heights, was passed with a motion by Mr. Larry Pate and a second by Mr. Frank Hall.

A wall to divide rooms 150 and 150A was found to be unnecessary.  With the elimination of this wall a credit of $215.25 from Riggs Electrical, Inc. was realized.

• Decision Paper: Change Order #32 - Foster Hts.

Motion Passed:  Action to approve Change Order # 32, Foster Heights, was passed with a motion by Mr. Adam Wheatley and a second by Mr. Damon Jackey.

Soft subsoils under bus loop were removed and replaced based on geotechnical recommendations from Greenbaum Associates, Inc. Greenbaum closely monitored soil amounts being removed while keeping construction manager, project architect and owners continuously updated. Final cost from Filcon Construction, LLC is $47,613.09.

• Decision Paper: Change Order #33 - Foster Hts.

Motion Passed:  Action to approve Change Order # 33, Foster Heights, was passed with a motion by Mr. Damon Jackey and a second by Mr. Adam Wheatley.

During excavation for TNHS an under ground spring was discovered.  In order to avoid future erosion water involved must be piped away.  Kelsey Construction, LLC can provide all labor and materials for a cost of $4,021.00.  Quote was evaluated by project architect and construction manager and found acceptable.

• Decision Paper: Change Order #1 - TNHS

Motion Passed:  Action to approve Change Order # 1, Thomas Nelson High School, was passed with a motion by Mr. Adam Wheatley and a second by Mr. Larry Pate.

Every two years the School Facilities Construction Commission issues offers of assistance to school districts in the area of construction.  these funds are used to increase our ability to bond the top priorities on our facility plan.  the cu7rrent offer is $123,775 and will bond approximately 1.5 million additional dollars.

• Decision Paper and Documentation: SFCC Construction Offer of Assistance

Motion Passed:  Motion to approve the SFCC Construction Offer of Assistance in the amount of $123,755 was passed with a motion by Mr. Frank Hall and a second by Mr. Damon Jackey.

It is recommended that the Nelson County Board of Education approve one of the attached Draft budgets for 2010-2011. Option A assumes a 4% tax rate and no changes to the staffing formula. Option B assumes a compensating tax rate and a reduction in the staffing formula to balance.

• Decision Paper: Draft Budget 2010-2011
• Draft Budget Version A 4% Rate
• Draft Budget Version B Compensating Rate

Motion Passed:  Motion to approve the following version of the draft budget for fiscal year 2010-2011 was passed with a motion by Mr. Adam Wheatley and a second by Mr. Nicky Rapier.

Two options for the 2010-2011 staffing formula are being presented. One version is unchanged from 2009-2010 which is based on levying the 4% tax rate. The second version decreases school staff and is based on anticipating levying the compensating tax rate.

• Decision Paper and Documentation: Staffing Formulas 2010-2011

Motion Passed:  Motion to approve the staffing formula for 2010-2011 as follows was passed with a motion by Mr. Adam Wheatley and a second by Mr. Damon Jackey.

Each year our Family Resource and Youth Service Centers and our Youth Service Center completes and submits a continuation application in order to maintain the funding for each center.  Additionally, the district is required to submit a “School District Assurance Certification” for each of the centers.  The assurance certification maintains that the district will comply with all FRYSC-related statutes and any policies or procedures set forth by the Cabinet for Health and Family Services through it Contract with the district.

• Assurance letter (same for all FRYSCs)
• Decision Paper: FRYSC Assurance Certification
• ReportFRYSC Bloomfield
• ReportFRYSC NCHS
• ReportFRYSC New Haven/Boston
• ReportFRYSC OKHMS

Motion Passed:  Motion to approve the FRYCS District Assurance Certifications as presented was passed with a motion by Mr. Damon Jackey and a second by Mr. Frank Hall.

• Decision Paper: Supt. Screening Committee Member

Motion Passed:  Per votes cast in open session, motion to approve the following board member as the Nelson County Board of Education's designated representative on the first level superintendent search screening committee was passed with a motion by Mr. Damon Jackey and a second by Mr. Larry Pate.

The Health Services Plan was created to insure consistency of practices throughout the district in the delivery of health services.

• Health Services Plan
• Information Paper: Health Program

REVISIONS TO THE LIST OF APPROVED NELSON COUNTY ARC AND 504 DISTRICT REPRESENTATIVES FOR 2009-2010 ARE NECESSARY DUE TO CHANGES IN DISTRICT STAFF.

• 504 Plan Chairpersons list
• ARC Chairpersons revised list
• Decision Paper: ARC/504 Plan Chairperson Changes

Motion Passed:  Action to approve the recommended changes to the ARC and 504 Plan Chairpersons lists was passed with a motion by Mr. Frank Hall and a second by Mr. Larry Pate.

WHAS CRusade for Children Grant: THE NELSON COUNTY AND BARDSTOWN SCHOOL DISTRICTS ARE ASKING FOR $101,600. TO BE USED FOR:

• Employment/Job Coach
• Funding for paying students minimum wages for employment
• Consultants to work with teachers that have students with behavior concerns and also with Social Skills to help with the Work/Study Program

• Decision Paper: WHAS Crusade for Children Grant
• WHAS Crusade Grant documentation Part 1
• WHAS Crusade Grant documentation Part 2
• WHAS Grant application form

Motion Passed:  Action to approve the WHAS Crusade for Children grant application was passed with a motion by Mr. Damon Jackey and a second by Mr. Adam Wheatley.

The Energy and Environment Cabinet is accepting grant proposals for projects that promote the use of recycled waste tires for athletic fields, playgrounds, and other crumb rubber or mulch applications. This grant will pay 75 percent of the total grant request. The Nelson County School District facilities team has determined a need to mulch about 25,000 square feet on five playgrounds at various district schools. The cost will be about $99,000, including shipping. This grant will pay about $74,250 of that amount, requiring a district match of about $24,750.

• Decision Paper: Crumb Rubber grant

Motion Passed:  Action to approve the Crumb Rubber grant application was passed with a motion by Mr. Adam Wheatley and a second by Mr. Larry Pate.

The College Board, in collaboration with the National Council of State Supervisors for Languages (NCSSFL) sponsors a Chinese Guest Teacher Program in partnership with Hanban/Confucius Institute, China. This school district already has a long association with Hanban and has developed a Chinese language program. This grant will provide support for bringing another Chinese language teacher here in exchange for payment of an administrative fee ($2,000), assignment of a teaching position, and a package of housing and transportation benefits. The Hanban program will provide compensation ($13,000) for the Chinese teacher. Another grant currently supports the Chinese program through the Department of Education, but it expires at the end of this year.

• Decision Paper: Chinese Teacher Program grant

Motion Passed:  Actio to approve the Chinese Guest Teacher Program grant application was passed with a motion by Mr. Larry Pate and a second by Mr. Damon Jackey.

The National Endowment for Humanities (NEH), in cooperation with the American Library Association (ALA) is sponsoring a “We The People Bookshelf” of classic hardcover books for young readers, related to the theme, “A More Perfect Union.” This bookshelf includes 23 books divided by age categories from Kindergarten through Grade 12. Schools may apply individually for a set of these books, or the district may apply to place a set in each library in the district. NEH will cover all costs associated with the books. Libraries are expected, however, to pay for the programs and publicity proposed in the application. Programs are to be developed to encourage readership and promote the bookshelf. A specific monetary amount associated with each bookshelf is not specified.

• Decision Paper: "We the People" grant

Motion Passed:  Action to approve the "We the People" grant application was passed with a motion by Mr. Frank Hall and a second by Mr. Larry Pate.

The Nelson County School District has provided the Reading Recovery intervention for first graders.  The district’s Reading Recovery program became fully implemented in all schools in 2002.  The district began the Comprehensive Intervention Model (CIM) Initiative this Fall 2009 semester with the Reading Recovery teachers.  A presentation of student data from the 2008-2009 Reading Recovery program and an overview of the CIM Initiative will be provided to the Board members.

• Information Paper: Resding Recovery and CIM Training

Guest Comment Policy
Any person wishing to address the Board may do so by following these rules:
Individuals representing themselves are limited to 3 minutes.
Individuals representing a group are limited to 5 minutes.
Please step up to the microphone, state your name and address, and, if you represent a group, state the name of the group you are representing.

Motion Passed:  Motion to adjourn was passed with a motion by Mr. Damon Jackey and a second by Mr. Adam Wheatley.