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I.
Call to Order
Board Chair
BOARD MISSION STATEMENT
The NELSON COUNTY BOARD of EDUCATION, representatives of our citizens
and entrusted with their children,
pledges to support the mission of the NELSON COUNTY SCHOOL DISTRICT
by setting visionary direction through effective policy, oversight
and efficient resource management.
VISION STATEMENT
QUALITY EDUCATION NOW-LEARNING FOR LIFE
II.
Changes to the Agenda
III.
Student/Employee Performance
Supt. Lantz
IV.
Student/Employee Recognition
Supt. Lantz
V.
Operations Consent Agenda
Board Chair
Motion Passed: Motion to approve consent items as presented passed with a motion by Mr. Adam Wheatley and a second by Mr. Nicky Rapier.
V.A.
Information: Personnel Actions
V.B.
Treasurer's Report
V.C.
Bills and Claims
V.D.
MUNIS Report
V.E.
Leaves of Absence
V.F.
Minutes from Previous Meeting
V.G.
Overnight/Out-of-State Trips: None
VI.
Student Support Services
Board Chair
VI.A.
Construction Update
VI.B.
Change Orders
VI.B.1.
Change Order # 61: NCHS and Vocational
Several electrical changes were required at the final stages of renovation of Nelson County High School and Vocational School. After a lengthy discussion with J George Electric a final cost of $10,079.10 for all outstanding electrical issues was determined.
Motion Passed: Action to approve Change Order #61, Nelson County High School and Vocational School, was passed with a motion by Mr. Damon Jackey and a second by Mr. Adam Wheatley.
VI.B.2.
Change Order # 3: Foster Heights Renovation/Addition
To match existing doors for aesthetic appearances new doors specified as red oak were changed to white birch. Alfred Schiller Hardware has submitted a proposal of $872.00 for door replacement.
Motion Passed: Action to approve Change Order #3, Foster Heights renovation/addition, was passed with a motion by Mr. Damon Jackey and a second by Mr. Adam Wheatley.
VI.B.3.
Change Order # 4: Foster Heights Renovation/Addition
KDE has required that the art room window must be increased in size for a greater admittance of natural light. Different vendors are involved with the implementation of this change. Kidd Glass, Inc. will require $217.48 shop drawings and labor.
Motion Passed: Action to approve Change Order #4, Foster Heights renovatopn/addition, was passed with a motion by Mr. Nicky Rapier and a second by Mr. Larry Pate.
VI.B.4.
Change Order # 5: Foster Heights Renovation/Addition
KDE has required that the art room window must be increased in size for a greater admittance of natural light. Different vendors are involved with the implementation of this change. Old Castle Glass will supply a portion of required materials for a cost of $196.71.
Motion Passed: Action to approve Change Order #5, Foster Heights renovation/addition, was passed with a motion by Mr. Adam Wheatley and a second by Mr. Larry Pate.
VI.B.5.
Change Order # 6: Foster Heights Renovation/Addition
KDE has required that the art room window must be increased in size for a greater admittance of natural light. Different vendors are involved with the implementation of this change. Old Castle Glass will supply a portion of required materials for a cost of $187.65.
Motion Passed: Action to approve Change Order #6, Foster Heights renovation/addition, was passed with a motion by Mr. Larry Pate and a second by Mr. Damon Jackey.
VI.B.6.
Change Order # 7: Foster Heights Renovation/Addition
Masonry contractor preferred a laid-in-place bond beam rather than steel lintels over eleven doors. This will result in credit of $350 for labor from Cundiff Steel Fabricators & Erectors.
Motion Passed: Action to approve Change Order #7, Foster Heights renovation/addition, was passed with a motion by Mr. Frank Hall and a second by Mr. Adam Wheatley.
VI.B.7.
Change Order # 9: Foster Heights Renovation/Addition
To remove and replace unsuitable soil under footings. Filcon Construction, LLC has submitted a proposal of $1822.61 to remove and replace unsuitable soil under footings.
Motion Passed: Action to approve change order #9, Foster Heights renovation/addition, was passed with a motion by Mr. Nicky Rapier and a second by Mr. Larry Pate.
VI.B.8.
Change Order # 10: Foster Heights Renovation/Addition
To install conduit for new phone line and relocate teachers outlets. Riggs Electrical, Inc. has submitted a proposal of $6,763.85 to install conduit fo new phone lines and relocate teachers outlets.
Motion Passed: Action to approve Change Order #10, Foster Heights renovation/addition, was passed with a motion by Mr. Damon Jackey and a second by Mr. Larry Pate.
VI.B.9.
Change Order # 11: Foster Heights Renovation/Addition
Building and Health codes requires chemicals to be stored in a lockable area. Different Vendors are involved with the implementation of this change. PCM Construction, Inc. has submitted a proposal of $335.00 to install cmu/cuts and metal jamb for chemical room door.
Motion Passed: Action to approve Change Order #11, Foster Heights renovation/addition, was passed with a motion by Mr. Nicky Rapier and a second by Mr. Adam Wheatley.
VI.B.10.
Change Order # 12: Foster Heights Renovation/Addition
Building and Health codes require chemicals to be stored in a lockable area. Different Vendors are involved with the implementation of this change. Alfred Shiller Hardware has submitted a proposal of $845.00 for a door and hardware for the kitchen chemical room.
Motion Passed: Action to approve Change Order #12, Foster Heights renovation/addition, was passed with a motion by Mr. Nicky Rapier and a second by Mr. Damon Jackey.
VI.B.11.
Change Order # 13: Foster Heights Renovation/Addition
To provide new quarry tile base in lieu of patching existing. Joe Filiatreau Flooring Covering has submitted a proposal of $4,204.18 to provide new quarry tile base in the kitchen area.
Motion Passed: Action to approve Change Order #13, Foster Heights renovation/addition, was passed with a motion by Mr. Larry Pate and a second by Mr. Nicky Rapier.
VI.C.
Final Payment: Walker Mechanical
The Walker Mechanical Contractors, Inc. has completed all contractual obligations for electrical work at Nelson County High School and Nelson County Area Technology Center. All work has been inspected by the architects, construction manager and owners and found acceptable. Final payment is $ 50,770.38.
Motion Withdrawn: Action to approve final payment to Walker Mechanical, in the amount of $50770.38, for work on the Nelson County High School and Vocational School renovation, was tabled was withdrawn by Vivian Fleenor.
VI.D.
School Day Schedules
Motion Passed: Action to approve the school day schedules for all schools for the 2009-2010 school year was passed with a motion by Mr. Nicky Rapier and a second by Mr. Damon Jackey.
VI.E.
District Assurances
Each year all districts in Kentucky must declare that all schools in the district are in compliance with all the assurances listed in the District Assurances document from the Kentucky Department of Education (included). This submission of compliance is required to receive categorical funding for the 2009 – 2010 school year.
Motion Passed: Action to approve submission of the 2009-2010 school year District Assurances to the Kentucky Department of Education was passed with a motion by Mr. Damon Jackey and a second by Mr. Adam Wheatley.
VI.F.
District Behavioral Code
The Code of Acceptable Behavior and Discipline is reviewed and revised each year by committee. Board approval is then required. The significant addition this year deals with bullying as mandated by statute.
Motion Passed: Action to approve the Code of Acceptable Behavior as revised for the 2009-2010 school year was passed with a motion by Mr. Adam Wheatley and a second by Mr. Larry Pate.
VI.G.
District Emergency Procedures
THE EMERGENCY AND PROCEDURE GUIDE COMMITTEE
MET TO MAKE SOME CHANGES TO THE GUIDE IN JUNE.
THE MAIN CHANGE WAS THE SECTION LABELED “STUDENT THREATENING HARM” TO “STUDENT DISPLAYING SEVERELY ESCALATING BEHAVIORS”. THE COMMITTEE FELT THIS WAS BEHAVIOR OUT OF CONTROL NOT THREATS.
DUTIES WERE RE-ASSIGNED TO CENTRAL OFFICE STAFF.
“DUTIES OF CENTRAL OFFICE CRISIS TEAM MEMBERS” WAS CHANGED TO “DISTRICT CRISIS TEAM MEMBERS.” (This was done because of staff reassignments to the schools not Central Office.)
Motion Passed: passed with a motion by Mr. Larry Pate and a second by Mr. Damon Jackey.
VI.H.
Bids
VI.H.1.
Foster Heights Security System
Interstate Security presented the only bid to install a security system at Foster Heights. The bid amount is $34,471.
Motion Passed: Action to approve Interstate Security as the provider of a security system for Foster Heights Elementary, in the amount of $34,471, was passed with a motion by Mr. Nicky Rapier and a second by Mr. Adam Wheatley.
VI.H.2.
Fuel
Key Oil Co of Louisville is recommended as the provider of diesel fuel and gasoline to the Nelson Co Board of Education for fiscal 2010-2012 as they are the overall low bidder.
Motion Passed: Action to approve Key Oil Company of Louisville as the provided of diesel fuel and gasoline to the Nelson County School District for fiscal 2010-2012 was passed with a motion by Mr. Adam Wheatley and a second by Mr. Larry Pate.
VI.I.
Sick Leave Bank
Review of the district’s certified and classified employee use of the sick leave bank.
VI.J.
School Calendars
VI.J.1.
2009-2010 Calendar Adjustment
Due to the revised testing window, early release days, and Memorial Day as non school day, the following changes to the calendar for the 2009-2010 year are recommended:
1. Change May 31, 2010 (Memorial Day) to non working day
2. Change June 1, 2010 to Professional Day
3. Change the testing window to April 19 – April 30, 2010, per KDE
4. Change September 23, 2009 and January 12, 2010 to Early Release Days
Motion Passed: Action to approve adjustments to the 2009-2010 school year calendar as recommended was passed with a motion by Mr. Nicky Rapier and a second by Mr. Adam Wheatley.
VI.J.2.
2010-2011 School Calendar
Three proposed calendars drafts, A, B, and C, for school year 2010-2011, are presented for approval. Feedback from each school’s SBDM, parents and staff on proposed drafts is included.
Motion to Amend Passed: To amend the motion from: "Action to approve the school calendar for 2010-2011 as recommended was" to: "Action to table a decision on the school calendar for 2010-2011 until further input from parents is received was " passed with a motion by Mr. Damon Jackey and a second by Mr. Adam Wheatley.
Motion Passed: To amend the motion from: "Action to approve the school calendar for 2010-2011 as recommended was" to: ... passed with a motion by Mr. Damon Jackey and a second by Mr. Adam Wheatley.
VI.J.3.
Pocket Calendar
A pocket calendar for the 209-2010 school year is in production. This calendar features photographs from all Nelson County Schools and includes important school dates for the coming year. This calendar also includes an introduction by the superintendent, a directory of schools, features a Nelson County Schools directory, dress code, closing procedures, administrative directory, school cafeteria meal prices, information about FRYSC programs, Nelson County Schools day care programs and Board of Education contact information. The cost for this calendar has largely been defrayed through ad sales. A similar calendar was created last year and was well received by students, parents and the community. This calendar provides useful information and a positive glimpse of activities in this school system. Board action is not required.
VI.K.
ARC/504 Chairpersons
VI.K.1.
504 Chairpeople
Recommendations for 504 chairpeople for 2009-2010
Motion Passed: Action to approve the recommendation for 504 chairpeople/position titles for 2009-2010 was passed with a motion by Mr. Damon Jackey and a second by Mr. Adam Wheatley.
VI.K.2.
ARC Chairpeople
Recommendations for ARC chairpeople for 2009-2010
Motion Passed: Action to approve the recommendations for ARC chairpeople for 2009-2010 was passed with a motion by Mr. Damon Jackey and a second by Mr. Adam Wheatley.
VI.L.
Naming of New High School
On November 18, 2008, the Board requested that the Superintendent form a committee to discuss possible names, mascots and colors for the new High School. A committee comprised of parents, teachers, administrators, and interested community members met on Tuesday, May 26, to discuss the process to survey the community. Suggestions were submitted by Friday, June 19 and the Committee met again on Tuesday, June 23rd to review the submissions. A copy of the minutes of that meeting is attached for the Board’s review and final decision.
Motion Passed: Action to name the new high school as follows was passed with a motion by Mr. Damon Jackey and a second by Mr. Larry Pate.
VI.M.
Non-resident Student Contracts
In order to receive state transportation and attendance funding for non-resident pupils, a reciprocal contract must be completed between districts concerned. The Kentucky Department of Education (KDE) has stipulated that contracts for the 2009-2010 school year must be submitted to KDE before February 1, 2009. Due to students moving out of Mercer County School district and into the Nelson County Schools district the following contracts will need signatures:
Mercer County
Motion Passed: Action to approve non-resident pupil contracts for the Mercer County School District was passed with a motion by Mr. Nicky Rapier and a second by Mr. Adam Wheatley.
VII.
Student Instructional Services
Board Chair
VII.A.
Summary: Instructional Goals/Targets for 2009-2010
The Nelson County Schools participated in a District Review during the week of March 1-6, 2009. Based upon the recommendations from the report from the district review, the instructional team has developed action steps along with implementation timelines to provide an instructional focus for the 2009-2010 academic year. Documents for review include the recommendations and action steps. A presentation at the July Board meeting will include a summary of the action steps and timelines.
Motion Passed: passed with a motion by Mr. Nicky Rapier and a second by Mr. Damon Jackey.
VII.B.
Writing Plan
The instructional team has invited teachers and administrators from the schools to for a committee to review the previous district’s “Writing Program Guidelines” and to make appropriate revisions. Documents for review include the updated Nelson County School District’s Writing Program Guidelines. A presentation at the July Board meeting will include a summary of the updates to this document.
Motion Passed: passed with a motion by Mr. Nicky Rapier and a second by Mr. Larry Pate.
VII.C.
KSBA Policy Review
Motion Passed: Action to approve Nelson County School District policy changes as listed below was passed with a motion by Mr. Nicky Rapier and a second by Mr. Larry Pate.
VIII.
Guest Comments
Board Chair
Guest Comment Policy
Any person wishing to address the Board may do so by following these rules:
Individuals representing themselves are limited to 3 minutes.
Individuals representing a group are limited to 5 minutes.
Please step up to the microphone, state your name and address, and, if you represent a group, state the name of the group you are representing.
IX.
Adjourn
Board Chair
Motion Passed: Motion to adjourn passed with a motion by Mr. Adam Wheatley and a second by Mr. Damon Jackey.
X.
Convene Executive Session
Motion Passed: Action to convene an executive session of the Nelson County Board of Education was passed with a motion by Mr. Nicky Rapier and a second by Mr. Larry Pate.
XI.
Adjourn Executive Session
Motion Passed: Action to adjourn the executive session of the Nelson County Board of Education was passed with a motion by Mr. Adam Wheatley and a second by Mr. Damon Jackey.
XII.
Convene Regular Session
Motion Passed: Action to reconvene the regular session of the Nelson County Board of Education was passed with a motion by Mr. Nicky Rapier and a second by Mr. Larry Pate.
XIII.
Adjourn Regular Session
Motion Passed: Action to adjourn the regular session of the Nelson County Board of Education was passed with a motion by Mr. Adam Wheatley and a second by Mr. Damon Jackey.
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