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I.
Call to Order
Board Chair
BOARD MISSION STATEMENT
The NELSON COUNTY BOARD of EDUCATION, representatives of our citizens
and entrusted with their children,
pledges to support the mission of the NELSON COUNTY SCHOOL DISTRICT
by setting visionary direction through effective policy, oversight
and efficient resource management.
VISION STATEMENT
QUALITY EDUCATION NOW-LEARNING FOR LIFE
II.
Changes to the Agenda
III.
Student/Employee Performance: Cox's Creek
Supt. Lantz
IV.
Student/Employee Recognition
Supt. Lantz
V.
Operations Consent Agenda
Board Chair
Motion Passed: Motion to approve consent items as presented passed with a motion by Mr. Adam Wheatley and a second by Mr. Larry Pate.
V.A.
Information: Personnel Actions
V.B.
Treasurer's Report
V.C.
Bills and Claims
V.D.
MUNIS Report
V.E.
Leaves of Absence
V.F.
Minutes from Previous Meeting
V.G.
Overnight/Out-of-State Trips
V.H.
Head Start Memorandum of Agreement
V.I.
Prior BG-4's
VI.
Student Support Services
Board Chair
VI.A.
Construction Update
Representatives from Studio Kremer and BCD, Inc. will discuss status of Punch Lists for recently completed renovations and additions at Nelson County High School, the Vocational School and athletic facilities. They will also update current status of renovations and additions at Foster Heights Elementary as well as progress of design work for Nelson County West High School.
VI.B.
Change Orders
VI.C.
BG 4: Final Payments
VI.C.1.
Final Payment: Bid Package #8 - NCHS/Vocational
U.S. Specialties has completed all contractual obligations for Bid Package 8, Doors/Frames/Hardware, for the renovation of Nelson County High School and the Vocational School. All work has been inspected by architects, construction manager, and owners and found acceptable. Final payment is $9,320.40.
Motion Passed: Action to approve final payment to U.S. Specialties, in the amount of $9320.40, for bid package # 8, Doors, Frames and Hardware, for the renovations at Nelson County High School and Vocational School was passed with a motion by Mr. Nicky Rapier and a second by Mr. Damon Jackey.
VI.C.2.
Final Payment: Bid Package #6 - NCHS/Vocational
The Zero Company has completed all contractual obligations for Bid Package 6, Roofing and Sheet Metal, for the renovation of Nelson County High School and Vocational School. All work has been inspected by architects, construction manager, and owners and found acceptable. Final payment is $84,418.21.
Motion Withdrawn: Action to approve final payment to The Zero Company, in the amount of $84,418.21, for bid package #6, Roofing and Sheet Metal, for the renovations at Nelson County High School and Vocational School was was withdrawn by Vivian Fleenor.
VI.C.3.
Final Payment: Roofing - Foster Heights
The Young Group has completed all contractual obligations for the roofing of the Muir Avenue section of Foster Heights Elementary. All work has been inspected by architects, construction manager, and owners and found acceptable. Final payment is $25,835.08.
Motion Passed: Action to approve final payment to The Young Group, in the amount of $25,835.08, for roofing of the Muir Avenue section of Foster Heights Elementary, was passed with a motion by Mr. Adam Wheatley and a second by Mr. Damon Jackey.
VI.D.
Food Service Audit
The Nelson County Board of Education School Nutrition Department was audited from the State Department the week of Feb.9, 2009. This audit is done every (4) years and it covered all areas of the food service operation including visiting individual schools.
VI.E.
District Financial Auditor Selection
It is recommended that the Nelson County Board of Education approve the audit contract as submitted by Brown and Co for fiscal 2008-2009. Other local firms were contacted but were uninterested at this time.
Motion Passed: Action to approve the selection of Brown & Co. as District Financial Auditor was passed with a motion by Mr. Nicky Rapier and a second by Mr. Adam Wheatley.
VI.F.
Discussion: Amendment to Policy 8.2323
Jim Sidebottom
NCEA Proposal
NCEA proposes that Nelson County Schools Policy 8.2323 be amended by removing item five (5) of the EMPLOYEE USE section of the Access to Electronic Media (Acceptable Use Policy).
VII.
Student Instructional Services
Board Chair
VII.A.
Grants: Yearly Report
FY 08-09 - Grants Activity through April, 15, 2009
Applications: 19 / $1,138,917
Funded: 8 / $517,057
Pending: 5 / $432,000
Success rate 73 percent
FY 07-08 - Grants Activity (from Oct. 1, 2007)
Applications: 17 / $1,019,693
Funded: 9 / $632,345
Pending: 0
Success rate 62 percent
All Grants Activity since Oct. 1, 2007
Applications: 36 / $2,158,610
Funded: 17 / $1,149,402
Pending: 5 / $432,000
Success rate 66.5 percent
VII.B.
Horizons Audit
A summary report of the Horizons program for the 2008-09 school year will be presented. This report will include the progress of the goals that were outlined during last year’s board presentation. It will also address the suggestions that were given to us during the alternative school audit we participated in.
VII.C.
Scholastic Review
The Nelson County Schools participated in a District Review during the week of March 1-6, 2009. Documents for review and a presentation at the board meeting will include a summary of the findings and a review of the recommendations for next steps.
VIII.
Guest Comments
Board Chair
Guest Comment Policy
Any person wishing to address the Board may do so by following these rules:
Individuals representing themselves are limited to 3 minutes.
Individuals representing a group are limited to 5 minutes.
Please step up to the microphone, state your name and address, and, if you represent a group, state the name of the group you are representing.
IX.
Adjourn
Board Chair
Motion Passed: Motion to adjourn passed with a motion by Mr. Damon Jackey and a second by Mr. Adam Wheatley.
X.
Convene Executive Session
Motion Passed: Action to convene an executive session of the Nelson County Board of Education was passed with a motion by Mr. Adam Wheatley and a second by Mr. Damon Jackey.
XI.
Adjourn Executive Session
Motion Passed: Action to adjourn the executive session of the Nelson County Board of Education was passed with a motion by Mr. Adam Wheatley and a second by Mr. Larry Pate.
XII.
Reconvene Regular Session
Motion Passed: Action to reconvene the regular session of the Nelson County Board of Education was passed with a motion by Mr. Adam Wheatley and a second by Mr. Damon Jackey.
XIII.
Adjourn Regular Session
Motion Passed: Action to adjourn the regular session of the Nelson County Board of Education was passed with a motion by Mr. Larry Pate and a second by Mr. Adam Wheatley.
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