Nelson County
February 19, 2008 5:00 PM
Nelson County Board of Education Regular Meeting
I. Call to Order
Board Chair
Rationale

 BOARD MISSION STATEMENT

The NELSON COUNTY BOARD of EDUCATION, representatives of our citizens
 and entrusted with their children,
 pledges to support the mission of the
NELSON COUNTY SCHOOL DISTRICT
 
by setting visionary direction through effective policy, oversight
 and efficient resource management.

VISION STATEMENT

QUALITY EDUCATION NOW-LEARNING FOR LIFE

II. Changes to the Agenda
III. Student/Employee Performance: Foster Heights
IV. Student/Employee Recognition
Superintendent
V. Operations Consent Agenda
Board Chair
Actions Taken

Motion Passed:  Motion to approve consent items as presented passed with a motion by Mr. Adam Wheatley and a second by Mr. Nicky Rapier.

V.A. Information: Notification of Personnel Actions
Attachments
V.B. Treasurer's Report
Attachments
V.C. Bills and Claims
Attachments
V.D. MUNIS Report
Attachments
V.E. Leaves of Absence
Attachments
V.F. Minutes from Previous Meetings of 1/15/08, 1/29/08
Attachments
V.G. Overnight/Out-of-State Trips
Attachments
V.H. Job Descriptions
Attachments
VI. Student Support Services
Board Chair
VI.A. Construction Update
VI.B. Change Orders
Chuck Thompson
VI.B.1. Change Order # 42 - New Central Office
Rationale

Due to structural element it was found that the ceiling at the central office needed to be reconfigured to a lower elevation.  To accommodate, a drywall bulkhead and accent lighting were installed over the entrance.
After the HVAC units were installed it was found that maintenance to the units would be difficult.  Two access openings were added.  BCD, Inc. can provide all labor and materials for a cost of $1,458.91.

Attachments
Actions Taken

Motion Passed:  Action to approve change order # 42, new Central Office, was passed with a motion by Mr. Adam Wheatley and a second by Mr. Nicky Rapier.

VI.B.2. Change Order # 52 - New Central Office
Rationale

Four separate items are involved with Change Order #52.  Disconnects for water heaters were relocated at owner’s request.  Power was added to wash fountains.  Security was relocated at exit doors.  Power and mechanical systems were added for stove and exhaust fan in lunch room.  Walker Mechanical can provide all necessary plumbing labor for a cost of $893.55.

Attachments
Actions Taken

Motion Passed:  Action to approve Change Order # 52, new Central Office, was passed with a motion by Ms. Judy Jett and a second by Mr. Adam Wheatley.

VI.B.3. Change Order # 53 - New Central Office
Rationale

Four separate items are involved with Change Order #53.  Disconnects for water heaters were relocated at owner’s request.  Power was added to wash fountains.  Security was relocated at exit doors.  Power and mechanical systems were added for stove and exhaust fan in lunch room. Advanced Electrical Systems, Inc. can provide all electrical labor for a cost of $7,082.61.

Attachments
Actions Taken

Motion Passed:  Action to approve Change Order # 53, new Central Office, was passed with a motion by Ms. Judy Jett and a second by Mr. Nicky Rapier.

VI.B.4. Change Order # 54 - New Central Office
Rationale

Four separate items are involved with Change Order #54.  Disconnects for water heaters were relocated at owner’s request.  Power was added to wash fountains.  Security was relocated at exit doors.  Power and mechanical systems were added for stove and exhaust fan in lunch room. Graybar can furnish materials for a cost of $1314.77.

Attachments
Actions Taken

Motion Passed:  Action to approve Change Order # 54, new Central Office, was passed with a motion by Mr. Adam Wheatley and a second by Ms. Judy Jett.

VI.B.5. Change Order # 57 - New Central Office
Rationale

Change order involves two separate issues.  It became necessary to relocate HVAC disconnects in order to be accessible by maintenance.  The second issue concerns additional electrical receptacles as requested by owner.  AES will provide all labor and some materials for a cost of $5,890.22.

Attachments
Actions Taken

Motion Passed:  Action to approve Change Order # 57, new Central Office, was passed with a motion by Mr. Nicky Rapier and a second by Mr. Adam Wheatley.

VI.B.6. Change Order # 58 - New Central Office
Rationale

Change order involves two separate issues. It became necessary to relocate HVAC disconnects in order to be accessible by maintenance.  The second issue concerns additional electrical receptacles as requested by owner.  Graybar will provide all necessary materials for a cost of $730.89.

Attachments
Actions Taken

Motion Passed:  Action to approve Change Order # 58, new Central Office, was passed with a motion by Mr. Adam Wheatley and a second by Ms. Judy Jett.

VI.B.7. Change Order # 59 - New Central Office
Rationale

Change order involves two separate issues.  As requested by owner, a 100 amp panel for uninterruptible service for the technology system was installed.  The second issue required exit signs in the Board room as stipulated by code.  AES will provide labor and a portion of the materials for a cost of $2,148.97.

Attachments
Actions Taken

Motion Passed:  Action to approve Change Order # 59, new Central Office, was passed with a motion by Ms. Judy Jett and a second by Mr. Nicky Rapier.

VI.B.8. Change Order # 60 - Horizons Academy
Rationale

Field Inspector for code enforcement has required two exit signs for the multi-purpose room at Horizons Academy.  Graybar will provide all light fixtures for a cost of $206.75.

Attachments
Actions Taken

Motion Passed:  Action to approve Change Order # 60, Horizons Academy, was passed with a motion by Mr. Adam Wheatley and a second by Ms. Judy Jett.

VI.B.9. Change Order # 61 - New Central Office/Horizons Academy
Rationale

It was found that certain sections of roadway needed to be undercut and filled with dense grade due to poor soil conditions...  Repair work at the existing silt basin was also found to be necessary.  Hicon construction can provide all work and materials at a cost of $7350.

Attachments
Actions Taken

Motion Passed:  Action to approve Change Order # 61, new Central Office, was passed with a motion by Mr. Adam Wheatley and a second by Mr. Nicky Rapier.

VI.B.10. Change Order # 62 - New Central Office
Rationale

Guardrails for windows adjacent to stairway were required by code.  Also, it was decided that the steps at same area would have rubber treads rather than nosings.  TWF, Inc. can provide all materials and labor for guardrails at a cost of $2054.  The elimination of the nosing resulted in accredit of $530. With the subtraction of the credit, a change order total of $1524 results.

Attachments
Actions Taken

Motion Passed:  Action to approve Change Order # 62, new Central Office, was passed with a motion by Mr. Nicky Rapier and a second by Mr. Adam Wheatley.

VI.C. Formation of Design Committee - New High School
Superintendent
Rationale

In April 2006, the Kentucky School Board approved the Master Educational Facility Plan for the Nelson County Schools. It included a “New High School” under item 2a.1. We are requesting permission to form a Design Team in order to work with an architect through the planning phase for this project.

Attachments
Actions Taken

Motion Passed:  Action to approve formation of a design committee to work with an architect through the planning phase of the new high school was passed with a motion by Mr. Adam Wheatley and a second by Mr. Nicky Rapier.

VI.D. BG 1: New High School Construction
Tim Hockensmith
Rationale

I recommend the Nelson County Board of Education approve the attached BG-1 for the construction of a new high school in accordance with 702 KAR 4:160.

Attachments
Actions Taken

Motion Passed:  Action to approve issuance of a BG 1 for construction of a new high school was passed with a motion by Mr. Nicky Rapier and a second by Mr. Frank Hall.

VI.E. Requests for Proposal: Architectural/Construction Management Firms - New High School
Superintendent
VI.E.1. RFP: Architectural Firm
Rationale

We will need to issue a Request for Proposal (RFP) for an architectural firm to work with the design and building of the new high school.

Attachments
Actions Taken

Motion Passed:  Action to approve issuance of a Request for Proposal for an architectural firm to work with the design and building of the new high school was passed with a motion by Mr. Adam Wheatley and a second by Mr. Nicky Rapier.

VI.E.2. RFP: Construction Management Firm
Rationale

We will need to issue a Request for Proposal (RFP) for a construction management firm to work with the design and building of the new high school.

Attachments
Actions Taken

Motion Passed:  Action to approve issuance of a Request for Proposal for a construction management firm to work with design and construction of the new high school was passed with a motion by Mr. Frank Hall and a second by Ms. Judy Jett.

VI.F. Formation of Committee: Secondary School Redistricting
Superintendent
Rationale

Because the Board is considering the construction of a second high school, we need start looking at the distribution of our secondary student population. A committee of key stakeholders needs to be involved in this task and make recommendations to the Board.

Attachments
Actions Taken

Motion Passed:  Action to approve formation of a committee to address secondary redistricting with regard to the new high school was passed with a motion by Mr. Nicky Rapier and a second by Mr. Adam Wheatley.

VI.G. Health Presentation
Chuck Thompson
VII. Student Instructional Services
Board Chair
VII.A. Nelson County Childcare Program
Greg Hash, Brenda Hickman
Attachments
VII.B. Update: Outdoor Classroom
Teresa Doerr
Attachments
VII.C. Grants
Tom Dekle
VII.C.1. TIP Grant: NCHS "Traditional Dance"
Tom Dekle
Rationale

NCHS is requesting a grant from the KY Arts Council in the amount of $2,160.00.  A district match is required in the amount of $1,140.00.  The total project cost is $3,300.00. Dianna Williams will be the project coordinator for the NCHS Traditional Dance Forms and Their Effecct on Today’s Cultures project. Students are to learn about people who create and perform Hispanic and African dance in an effort to expose our students to diverse populations. Instruction is to be performed by dance teacher Mrs. Antoinette Crawford-Willis, Louisville. The project is to start on Oct. 13, 2008, conclude Nov. 10, 2008, and involve about 153 students and six teachers.

Attachments
Actions Taken

Motion Passed:  Action to approve the TIP grant application "Traditional Dance" for Nelson County High School was passed with a motion by Mr. Adam Wheatley and a second by Ms. Judy Jett.

VII.C.2. Reading First Grant: Bloomfield Elementary
Tom Dekle
Rationale

Bloomfield Elementary School is requesting a grant from the KY Dept. of Education in the amount of $25,000.00 for a Reading First Professional Development grant.  The award would be for reading professional development, stipends, travel, follow-ups, materials and additional compensation for an identified reading coach. The professional development will address the five components of reading instruction, including phonemic awareness, phonics, fluency, vocabulary development and comprehension. The goal is to develop teacher efficacy in the area of reading instruction. This grant is aligned with reading core content standards. The application is due on Mar. 19, 2008.

Attachments
Actions Taken

Motion Passed:  Action to approve the Reading First grant application for Bloomfield Elementary was passed with a motion by Mr. Frank Hall and a second by Ms. Judy Jett.

VII.C.3. Reading First Grant: New Haven School
Tom Dekle
Rationale

New Haven School is requesting a grant from the KY Dept. of Education in the amount of $25,000.00 for a Reading First Professional Development grant.  The award would be for reading professional development, stipends, travel, follow-ups, materials and additional compensation for an identified reading coach. The professional development will address the five components of reading instruction, including phonemic awareness, phonics, fluency, vocabulary development and comprehension. The goal is to develop teacher efficacy in the area of reading instruction. This grant is aligned with reading core content standards. The application is due on Mar. 19, 2008.

Attachments
Actions Taken

Motion Passed:  Action to approve the Reading First grant application for New Haven School was passed with a motion by Mr. Frank Hall and a second by Ms. Judy Jett.

VIII. Reminder: March 18 meeting of the Nelson County Board of Education will be held at 12:00 NOON at the Central Office, 288 Wildcat Lane.
IX. Guest Comments
Board Chair
X. Adjourn Regular Session
Board Chair
Actions Taken

Motion Passed:  Action to adjourn the regular session of the Nelson County Board of Education was passed with a motion by Mr. Frank Hall and a second by Mr. Adam Wheatley.

XI. Convene Executive Session
Board Chair
Actions Taken

Motion Passed:  Action to convene an Executive Session of the Nelson County Board of Education was passed with a motion by Mr. Adam Wheatley and a second by Mr. Nicky Rapier.

XII. Adjourn Executive Session
Board Chair
Actions Taken

Motion Passed:  Action to adjourn the executive session of the Nelson County Board of Education was passed with a motion by Mr. Adam Wheatley and a second by Ms. Judy Jett.

XIII. Reconvene Regular Session
Board Chair
Actions Taken

Motion Passed:  Action to reconvene the regular session of the Nelson County Board of Education was passed with a motion by Mr. Frank Hall and a second by Ms. Judy Jett.

XIV. Adjourn Regular Session
Board Chair
Actions Taken

Motion Passed:  Action to adjourn the regular session of the Nelson County Board of Education was passed with a motion by Mr. Adam Wheatley and a second by Ms. Judy Jett.