Amber Franceschi, District 1

Larry Yeager, District 2

Billy Montgomery, District 3

Cliff Prewitt, District 4

Randy Phillips, District 5

The agenda is being presented for approval. Any changes are to be made at this time.

1. Superior Titan Award- A student from each school (Mercer Elementary, Mercer Co. Intermediate School, King Middle, and Mercer County Senior High School) will be recognized each month at the board of education meetings for their efforts in the classroom, leadership skills and attitude. The student award recipient must meet the following guidelines:

• Perfect attendance during the month student(s) are being observed.
• Completed all homework assignments and tests.
• Passing grade.
• No discipline issues.
• Demonstrates good leadership skills.
• Exhibits a winning attitude and spirit toward learning and peers.

Mercer County Elementary School - Luka Horn

Mercer County Intermediate School – Preston Barber

King Middle School – Abby Walker

Mercer County Senior High School – Taylor Curtsinger

2. Other Student Recognitions:

3. Staff Recognitions:

MCEA/KEA Teacher of the Month

Keenan Cischke

Pursuant to Board Policy 01.421, persons wishing to address the Board must first be recognized by the Chairperson and stand behind the podium. An individual or group granted the privilege of being heard must give his/her name, address, and reason for speaking. The Chairperson may rule on the relevance of the topic to the Board's Agenda, and will set the time limit to three (3) minutes but not exceed fifteen (15) minutes. The Board will only act on/respond to items on the published agenda. If you wish to have an item placed on the agenda, you must first meet with the Superintendent.

At this time the board will receive comments from the public.

This section of the agenda is reserved for reports only, no action will be taken.

Ending GF Cash Balance:

o $ 6.7 million as opposed to $7.6 million last year at the same time.

? General Fund Revenue:
  - Overall revenue was down 14% compared to the prior year at the same time.
  - Receipts received in the year were 3% lower as opposed to the prior year at the same time.
  -  The district has received 60.3% of the revenue budgeted for the year at 50% through the fiscal year.
      Suggests the district will receive more than what was budgeted.

? General Fund Expenditures:
  - Up 8% compared to the prior year at the same time.
  - Expenses of $1.74 million in December.
  - The district has expended and encumbered 45.1% of the expenses budgeted for the year at 50%        through the fiscal year. Suggests the district will expend less than what was budgeted.

• December 2022 Monthly Financial Reports - Amber Minor.pdf
• Draft Budget 2023-24 - Amber Minor.pdf

KRS 160.390; KRS 160.38; KRS 160.370    The Superintendent is responsible for all personnel actions including hiring, assignments, transfer, dismissal, suspension, reinstatement, promotion, and for reporting these actions to the board of education (KRS 160.390 (1)).  All appointments, promotions and transfers of principals, supervisors, teachers, and other school employees shall be made only by the Superintendent of schools, who shall notify the Board of the action taken (KRS 160.380(2a)).

• CDIP 2023.pdf
• School CSIPs 2023.pdf

• RDTBOEJan2023 - David Buchanan.ppt

The Superintendent will report to the board at this time.

“Consent Agenda” items are voted on with one motion and one vote. 

These are, typically, items that happen on a regular basis, are annual fees, or routine items in doing business. 

The board may discuss any item they wish.

The board has the option to pull any item out for a separate vote.

• 12-13 minutes.pdf

• DECEMBER PAID INVOICE REPORT - Amber Minor.pdf

Please see attached

• Staff Self Pay.pdf

The following buses need to be deemed as surplus so the district can sell them or scrap them:

- Bus # 023 (Bad transmission)

- Bus # 064 (Bad injectors)

• 2023 Mowing Maps.pptx

• CDIP 2023.pdf
• School CSIPs 2023.pdf

The following items require board action, but do not require a roll call vote for approval.

• EG09.423.pdf

Please see attachments

• Nonresident Po?licy.pdf

• Proposed Board Meeting dates and time for 2023

• Updated KSBA B02.31 related to SRO (2).pdf

The following items require board action and a roll call vote for approval.

Only the Board has the authority to create and abolish positions. However, they do not have the authority to determine persons to fill those positions. That authority lies with the Superintendent, and under SBDM, principals and councils. The school council has authority, within funds allocated by the board, to determine the number of persons to be staffed in positions established by the board. For example, the board creates the position of counselor in a school. If a council determines that it desires two counselors, and it has the funds necessary to staff the position, it may do so. If the board has allocated funds for two counselors, and the school has a vacancy in one of the positions and decides to use the funding for the position elsewhere, it may do so. The council does not have the authority to recommend transfers or dismissals.

When allocating personnel to schools, the board should ensure that each school receives its fair share of staff members. Allocation of positions and program opportunities should be approximately the same at each school of an organizational level. KRS 158.010 allows local boards of education to “provide special programs and services to one (1) or more areas of the district in contrast to other areas where the variation is a reasonable one based on an attempt to equalize the education progress of the students within the district.” As an example, the board may allow for differences in student populations such as high number of at-risk students in a school (districts receive additional funds for at risk students). High schools have traditionally required more staff because of the range of courses offered and low enrollments in some courses valued by the community - vocational, calculus, physics, etc. Thus, the board should be aware of the differing needs at the various organizational levels. Boards should communicate to both the community and the staff the rationale for the differences in overall teacher-pupil ratios when elementary schools are compared to high schools.

Please see attached Guidelines.

• Staff Allocation Guidelines 2023-24

Approval of BG2 and BG3

• BG 2-2282.pdf
• BG 3-2282.pdf

Seeking approval of attached construction documents.

• 2282-King Middle School Restroom Renovations.pdf
• KMS Restrooms Presentation-230117

Seeking approval to advertise bids for this project, pending KDE approval. 

-Change Order #5: $15,088.40 plus 3 additional days for the following:

1.       Proposal Request #12 Graphics at Baseball windscreen and new Softball windscreen: $15,888.40

2.       Proposal Request #14 Softball Fence Topper Credit: ($800.00)

3.       Time Extension request for weather days August-November: 3 days

• CO5-2203-Combined.pdf

Tentative first date- Monday, January 23 at 5:30

A motion is needed to enter into executive session