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1.
Call to Order/Roll Call
Randy Phillips
Amber Franceschi, District 1
Larry Yeager, District 2
Billy Montgomery, District 3
Cliff Prewitt, District 4
Randy Phillips, District 5
2.
Pledge of Allegiance
Jason Booher
3.
Approval of Agenda
Randy Phillips
The agenda is being presented for approval. Any changes are to be made at this time.
4.
Recognitions
1. Superior Titan Award- A student from each school (Mercer Elementary, Mercer Co. Intermediate School, King Middle, and Mercer County Senior High School) will be recognized each month at the board of education meetings for their efforts in the classroom, leadership skills and attitude. The student award recipient must meet the following guidelines:
- Perfect attendance during the month student(s) are being observed.
- Completed all homework assignments and tests.
- Passing grade.
- No discipline issues.
- Demonstrates good leadership skills.
- Exhibits a winning attitude and spirit toward learning and peers.
Mercer County Elementary School -
Mercer County Intermediate School – Amber Williams, 5th grade
King Middle School –
Mercer County Senior High School – Mason Kirkland
2. Other Student Recognitions:
Governors School for Entrepreneurs: Silas Moffitt
State Tennis Tournament-Round of 32: Sara Dunn
3. Staff Recognitions:
5.
Public Participation
Randy Phillips
Pursuant to Board Policy 01.421, persons wishing to address the Board must first be recognized by the Chairperson and stand behind the podium. An individual or group granted the privilege of being heard must give his/her name, address, and reason for speaking. The Chairperson may rule on the relevance of the topic to the Board's Agenda, and will set the time limit to three (3) minutes. The Board will only act on/respond to items on the published agenda. If you wish to have an item placed on the agenda, you must first meet with the Superintendent.
At this time the board will receive comments from the public.
6.
Reports
This section of the agenda is reserved for reports only, no action will be taken.
6.A.
Finance Officer's Report
Amber Minor
• Ending GF Cash Balance:
o $ 6.77 million as opposed to $6.18 million last year at the same time.
• General Fund Revenue: o Overall revenue was 8% higher as opposed to the prior year at the same time. o Receipts received in the year are 13% higher as opposed to the prior year at the same time.
o Received 99.8% of the overall revenue that was budgeted for the year, including the beginning balance.
o Received 95.8% of the receipts that were budgeted for the year. ? Due to May being 91.7% through the fiscal year, these numbers indicate the district will receive more revenue than budgeted.
• General Fund Expenditures: o Up 6% compared to the prior year at the same time.
o Expenses of $1.73 million in May.
o Expended 78.4% of the budgeted expenses for the year.
o Expended and encumbered 86.3% of the budgeted expenses for the year.
? Due to May being 91.7% through the fiscal year, these numbers indicate the district will expend less than budgeted.
6.B.
Personnel Report
Jason Booher
KRS 160.390; KRS 160.38; KRS 160.370 The Superintendent is responsible for all personnel actions including hiring, assignments, transfer, dismissal, suspension, reinstatement, promotion, and for reporting these actions to the board of education (KRS 160.390 (1)). All appointments, promotions and transfers of principals, supervisors, teachers, and other school employees shall be made only by the Superintendent of schools, who shall notify the Board of the action taken (KRS 160.380(2a)).
6.C.
Energy Savings Project Report
CMTA -Jason Volz
from Jason Volz with CMTA will report to the board at this time.
6.D.
FRYSC End of Year Report
Jennifer Hatton
6.E.
Superintendent's Report
Jason Booher
The Superintendent will report to the board at this time.
7.
Consent Agenda
Randy Phillips
“Consent Agenda” items are voted on with one motion and one vote.
These are, typically, items that happen on a regular basis, are annual fees, or routine items in doing business.
The board may discuss any item they wish.
The board has the option to pull any item out for a separate vote.
7.A.
Board Meeting Minutes
Randy Phillips
7.B.
Invoices
Amber Minor
7.C.
SBDM Meeting Minutes
Randy Phillips
Approval of SBDM Meeting Minutes as presented.
7.D.
EL Migrant Job Description Update
Jennifer Hatton
7.E.
KDE Grant-Social Emotional Calming Corner
Nekita Johnson
The Kentucky Department of Education is pleased to make funding available under the Elementary and Secondary School Emergency Relief Fund II (ESSER II) “to prevent, prepare for, and respond to" COVID-19 for the Calming Space Grant. Kentucky has received a total of $90,000 funding from ESSER II to enhance social-emotional skills, specifically for self-management within our schools. This money will be distributed to eligible schools to support self-management strategies for all students. This is a competitive grant for a single award amount (i.e., not multiple years). The total award amount for each mini grant will be a one-time $10,000 award, allowing for an estimated 9 awards. Nine schools, (one from each regional cooperative), will be chosen for the 22-23 school year.
There is no cost for our district or school
7.F.
2022-2023 Fuel Vendors
Amber Minor
The following vendors need approval to be fuel vendors for the 2022-23 school year: Kentucky Petroleum Key Oil Riley Oil Company Petroleum Traders Corporation Woodford Oil Company
7.G.
Surplus of Buses
Jason Booher
As of now we have accumulated seven Buses that were sidelined due to our latest State Inspection. The Bus List is -
067(VIN-4DRWDAA37A469738)YEAR-2006
075(VIN-4DRBWAAR58A513708)YEAR-2006
069(VIN-4DRBWAAR17A469740)YEAR-2006
073-(VIN-4DRWAAR18A513706)YEAR-2006
066-(VIN-4DRBWAAR17A468737)YEAR-2006
021-(VIN-1HVBRAAN12B943367)YEAR2002
032-(VIN-4DRBAAN63A959346)YEAR2003
Recommended to begin to bid out buses
The cut off time for funding on all the above Buses is > 10 years old, which all have met.
7.H.
Superintendent Travel
Randy Phillips
7.I.
Superintendent Travel
Randy Phillips
7.J.
Special Education ARC Chairpersons
Stephanie Rogers
The Board of Education has authority to approve ARC Chairpersons for Special Education meetings. Due to the elimination of Special Education Consultants, the board will have to now approve additional staff in each building to be ARC Chairpersons. See attached for further information.
8.
Action Items for Discussion
Randy Phillips
The following items require board action, but do not require a roll call vote for approval.
8.A.
First Reading of KSBA Policies
Randy Phillips
This is the first reading of the policies and procedures for next school year.
9.
Action Items for Roll Call Vote
Randy Phillips
The following items require board action and a roll call vote for approval.
9.A.
2022-2023 Payroll Schedule Update
Amber Minor
The following updates were made to the 2022-23 Payroll Schedule:
- 7534 Computer Specialist added a range of days from 185-235 and range of hours from 7-8
- 7320 Instructional Assistant I added a range of days from 180-185
- Gifted & Talented Coordinator addition of 10 days
- ELL/Migrant Teacher addition of 10 days
- Range of stipend amount for Titan Academy Building Level Coordinator $800-$3,500
- Move 7772 Secretary I/Attendance Specialist from Level 4 to Level 5 on Classified Hourly
- $2,000 Stipend added for Doctorate for Classified Salaried Positions
- Change index for Mercer Central/Day Treatment Principal to 13%
9.B.
Contract Nursing Services Approval
Stephanie Rogers
We have a student enrolled in Mercer County Schools that requires the direct individual services of a nurse. The nurse will ride on the bus with the student as well as stay with him throughout his school day. This is medically necessary and physician required for his health and safety. I've attached two options for contract services. The third option would be for the district to hire a nurse to fulfill this role. The family currently uses Maxim Healthcare for home services.
9.C.
Site Survey for Site Acquisition
Beth Bauer, RossTarrant
Please see the attached proposals for the site survey for the site acquisition.
9.D.
Geotech Proposals for site acquisition
Beth Bauer, RossTarrant
Please see the attached responses for proposals for Geotech services for the site acquisition.
9.E.
Construction Contract for Athletics Project
Beth Bauer, RossTarrant
To move forward with the Athletics Project the board will need to approve the award of a construction contract and associated direct purchase orders pending KDE approval.
9.F.
Contract for Special Inspections and Testing for Athletics Project
Beth Bauer, RossTarrant
Please see attached response to the contract for Special Inspections and Testing for the Athletics project. One company responded as follows:
LE Gregg in the amount of $35,028 (see attached summary and proposal)
9.G.
Revised BG-1 for Athletics Project
Beth Bauer, RossTarrant
Please see the attached revised BG-1 for the Athletics Project.
10.
Adjournment
Randy Phillips
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