Amber Franceschi, District 1

Larry Yeager, District 2

Billy Montgomery, District 3

Cliff Prewitt, District 4

Randy Phillips, District 5

The agenda is being presented for approval. Any changes are to be made at this time.

1. Superior Titan Award- A student from each school (Mercer Elementary, Mercer Co. Intermediate School, King Middle, and Mercer County Senior High School) will be recognized each month at the board of education meetings for their efforts in the classroom, leadership skills and attitude. The student award recipient must meet the following guidelines:

• Perfect attendance during the month student(s) are being observed.
• Completed all homework assignments and tests.
• Passing grade.
• No discipline issues.
• Demonstrates good leadership skills.
• Exhibits a winning attitude and spirit toward learning and peers.

Mercer County Elementary School - Jeramih "JJ" Kinnard

Mercer County Intermediate School – Bryson Branam

King Middle School – Breanna Garcia

Mercer County Senior High School – Kate Carlton

2. Other Student Recognitions:

Third Place Conservation Contest Winner: Hashim Khalaf

1st Place State Drawing Competition: Kaleb Mitchell

Governor's Scholars:

Laura Baskin

Amritha Ekambaram

30+ ACT scores: 

3. Staff Recognitions:

MCIS Teacher of the Year: Stephanie Abrams

MCIS Staff of the Year: School Nurse Christy Ransdell

Pursuant to Board Policy 01.421, persons wishing to address the Board must first be recognized by the Chairperson and stand behind the podium. An individual or group granted the privilege of being heard must give his/her name, address, and reason for speaking. The Chairperson may rule on the relevance of the topic to the Board's Agenda, and will set the time limit to three (3) minutes. The Board will only act on/respond to items on the published agenda. If you wish to have an item placed on the agenda, you must first meet with the Superintendent.

At this time the board will receive comments from the public.

This section of the agenda is reserved for reports only, no action will be taken.

The Finance Officer will report to the board at this time.

April 2022 General Fund Recap

• Ending GF Cash Balance:
  • $ 7.23 million as opposed to $6.41 million last year at the same time.
• General Fund Revenue:
  • Overall revenue was 12% higher as opposed to the prior year at the same time.
  • Receipts received in the year are 21% higher as opposed to the prior year at the same time.
  • Received 93.7% of the overall revenue that was budgeted for the year, including the beginning balance.
  • Received 88.5% of the receipts that were budgeted for the year.
    • Due to March being 83.3% through the fiscal year, these numbers indicate the district will receive more revenue than budgeted.

• General Fund Expenditures:
  • Up 9% compared to the prior year at the same time.
  • Expenses of $1.56 million in April.
  • Expended 70.6% of the budgeted expenses for the year.
  • Expended and encumbered 74.5% of the budgeted expenses for the year.
    • Due to March being 83.3% through the fiscal year, these numbers indicate the district will expend less than budgeted.

• April 2022 Monthly Financial Reports

The Chief Academic Officer will report to the board at this time.

KRS 160.390; KRS 160.38; KRS 160.370    The Superintendent is responsible for all personnel actions including hiring, assignments, transfer, dismissal, suspension, reinstatement, promotion, and for reporting these actions to the board of education (KRS 160.390 (1)).  All appointments, promotions and transfers of principals, supervisors, teachers, and other school employees shall be made only by the Superintendent of schools, who shall notify the Board of the action taken (KRS 160.380(2a)).

• RDTBOEMay2022.ppt

Jerome Gallt will present to the board at this time

• District Technology Plan.pdf
• District Technology Plan.pdf

The Superintendent will report to the board at this time.

“Consent Agenda” items are voted on with one motion and one vote. 

These are, typically, items that happen on a regular basis, are annual fees, or routine items in doing business. 

The board may discuss any item they wish.

The board has the option to pull any item out for a separate vote.

• April Minutes

• APRIL PAID WARRANT REPORT

Approval of SBDM Meeting Minutes as presented.

• May 2022_Minutes.pdf

MCIS PTO Dissolved sometime last year, not sure if that was board approved. If so, need board approval to reinstate. Also, requesting a last minute fundraiser for end of school to get funds to open a checking account for the new PTO and get some items for beginning of 22-23 school year. The fundraiser is called a Penny War and just involves grades 3-5 competing using loose change.

There will be a cost for the prize of winning class, but will be paid for with funds raised in the Penny War competition.

The students who participated at the state leadership conference and advanced with 3rd place or better is invited to attend nationals to be held in Nashville TN at the Gaylord Opryland Resort, June 22-26. We will be traveling via state official van, transportation will be driven by Mrs. Fogle or Mrs. Cobb Health Science Instructors/Advisors. Students have been fundraising to cover the cost of $90 registration and hotel rooms. Transportation will be provided by the club.

The band is requesting permission to travel to Chicago during spring break of the 2022-2023 school year. 

This trip will cost approximately $900 per student, and will be paid for by the students, as well as fundraisers to offset the cost. 

For the 22-23 school year we will have one team of 7th grade teachers that uses Summit Learning to implement project based learning, mentoring, goal setting, personalized learning, while focusing on habits of success for each student. The annual training this year is in New Orleans in July and we have been invited to attend. This will include KMS Admin, 5 7th grade teachers, and both instructional coaches. Dates are July 11th-July 15th.

This was approved by KMS SBDM in December.

Summit is free for participating schools.

*Student Fees will not be collected in the 2022-23 school year.

Addendum to breakdown of Superintendent's and Consultant's Contract pay amounts due to an issue with retirement reporting.

• Addendum to Supt Consultant Contract May 2022
• Addendum to Supt Contract May 2022

• Director of Facilities Management 5-17-22

• Attendance Report Month 8 21-22.pdf

• GT Support Staff job description.pdf

Requires board approval before it can be sent to KDE. 

• Mercer_Technology_Plan_2023_v1 - Jerome Gallt.pdf

The following are requesting approval to apply for grants:

• Missy Tetirick, $10,000 Corning Grant for STEAM classroom setup.

The following items require board action, but do not require a roll call vote for approval.

• ( One-time)Timeline for Nonresident Process 09.12 AP 22.docx
• (No Tuition) Timeline for Nonresident Process 09.12 AP 22.docx
• (NO Tuition)Mercer Co. Nonresident 09.12 AP 22 .docx
• (One-Time Fee )Mercer Co. Nonresident 09.12 AP 22.docx

• Seal of Arts Excellence Policy.pdf

KRS 160.570 requires each board of education to appoint a bank, trust company, or savings and loan association to serve as its depository. The depository selected shall, before entering upon its duties, provide collateral in accordance with KRS 41.240 The depository shall be approved by the local board of education and by the commissioner of education. For a depository to be approved, a depository must provide a Pledge of Collateral. Pursuant to KRS 41.240, the depository institution should pledge or provide sufficient collateral which, together with FDIC insurance, equals or always exceeds the amount of public funds on deposit. In accordance with KRS 160.570, approval must be obtained by the local board of education in accordance with Kentucky Board of Education (KBE) administrative regulations and be approved by the Commissioner of Education.

The attached Pledge of Collateral Agreement provides evidence between the board of education and the depository institution, of a pledge or provision of collateral in the event of failure or insolvency of the depository institution.

• Farmers Pledge of Collateral Agreement.pdf

• Regular Meetings Amended (1).pdf

Motion to change the day of the regularly scheduled board meetings for the remainder of the 2021-2022 school year. 

The following items require board action and a roll call vote for approval.

Attached is the renewal for the audit contract with White and Company in the amount of $18,300, which is the same as last year. The district has a good working relationship with this audit firm.

• Audit contract
• Mercer.County.School.District.Engagement.letter22

Approval is being sought to move restricted capital funds to general fund to pay general fund bonds, KISTA payments, and property insurance.

• CFR FY22

Mercer County Schools have been with Liberty Mutual Insurance and Whitenack and Souder for ten years now and KEMI for six years, and the relationship has paid off in keeping our premiums relatively low. Our “Mod” has decreased due to the actions of our Safety Committee and having training for staff.

Property insurance rose substantially this year, and will more than likely rise again next year due to increased values of property and buildings. Automobile insurance has increased gradually over the years, and this will continue to do so with newer bus fleet and the overall issue of more distracted drivers on the road than ever before.

The Superintendent and Finance Officer recommend choosing Liberty Mutual for Property, General Liability, Automobile, and Umbrella and KEMI for Worker’s Compensation for 2022-23 as we have done in 2021-22.

Per KRS 160.560. and 702 KAR 3:080, it is the duty of each board of education to bond their board treasurer and any other school employees who are responsible for board of education funds.  Accordingly, by July 1 of each year, the treasurer and other employees responsible for board of education funds, shall execute an official (fidelity) bond for the faithful performance of the duties of his/her office to be approved by the local board and the Commissioner of Education. The bond shall be guaranteed by a surety company authorized to do business in this state and shall be in an amount determined by the local board of education in accordance with the administrative regulations promulgated by the Kentucky Board of Education. The premium on the bond shall be paid by the board of education. A copy of the bond shall be filed with the board of education and with the commissioner of education, with the information contained within the bond, submitted electronically through KDE's web-based system.

The renewal of the treasurer's bond is $592.48, which is the same as the current year.

• Bond of Treasurer Form dated 7-7-21.pdf

The following are carryforward requests for SBDM funds from the current year to the 2022-23 school year:

MCES - $14,000 for classroom money to be divided among all teachers including special education to purchase needed items for their classrooms. The teachers at MCES have not received classroom money since the district stopped collecting student fees three years ago.

Total requested amount = $14,000

Current remaining balance = $15,100.33

MCIS - $4,000 for Leader in Me signage, $8,000 for Leader in Me artwork/boards for inside building, $5,000 for new smart boards for classrooms without one.

Total requested amount = $17,000

Current remaining balance = $17,035.62

KMS - $5,000 for a wall mural for hallway & $5,000 for additional PD days for teachers in the month of July.

Total requested amount = $10,000

Current remaining balance = $12,481.52

MCSH – All remaining funds for the use of student school supplies.

Total requested amount = All remaining funds.

Current remaining balance = $1,119.27

Mercer Central/Day Treatment – All remaining funds for the use of chromebooks and Edgenuity class purchases.

Total requested amount = All remaining funds.

Attached is the proposed 2022-23 Salary Schedule. This schedule includes a 5% raise for Salaried positions and at least a $1/hour raise for Hourly employees, with a fully revamped Hourly Salary Schedule.

• FY2023 SALARY SCHEDULE

Please see attachments.

• Tentative Budget 2022-23

Approval is requested to renew the district's membership with KEDC for 2022-23. The cost is $5,235 for the year. The district utilizes KEDC bid services, training, etc.