Amber Franceschi, District 1

Larry Yeager, District 2

Billy Montgomery, District 3

Cliff Prewitt, District 4

Randy Phillips, District 5

The agenda is being presented for approval. Any changes are to be made at this time.

1. Superior Titan Award- A student from each school (Mercer Elementary, Mercer Co. Intermediate School, King Middle, and Mercer County Senior High School) will be recognized each month at the board of education meetings for their efforts in the classroom, leadership skills and attitude. The student award recipient must meet the following guidelines:

• Perfect attendance during the month student(s) are being observed.
• Completed all homework assignments and tests.
• Passing grade.
• No discipline issues.
• Demonstrates good leadership skills.
• Exhibits a winning attitude and spirit toward learning and peers.

Mercer County Elementary School - Reid Rowland, 2nd Grade

Mercer County Intermediate School – Larry Hernandez, 4th Grade

King Middle School – Jenna Barnes, 8th Grade

Mercer County Senior High School – Veronica Schroeder, Senior

2. Other Student Recognitions:

Governor's Scholars

- Kallise Gammon

-Luke Coleman

-Elijah Profittt

- Collin Warren

-Luke Whitenack

Governor's School for the Arts

- Emily Curtsinger

Advocate-Messenger All-Area "Basketball Player of the Year"

- Timberlynn Yeast

3. Staff Recognitions:

Campbellsville Excellence in Teaching Award Winners

- Amy Collier-Haynes

- Joshua Culver

- Michael Jones

A motion is needed to enter into executive session pursuant to KRS 61.810(1)(b).

First Motion: Approval to list the property for sale on East Factory Street for $100,000.

Second Motion: Approval to purchase property on Industry Road for the future site of Mercer County Elementary School as listed on attached resolution.

• Resolution approving real estate contract_Harrodsburg UMC.pdf

Pursuant to Board Policy 01.421, persons wishing to address the Board must first be recognized by the Chairperson and stand behind the podium. An individual or group granted the privilege of being heard must give his/her name, address, and reason for speaking. The Chairperson may rule on the relevance of the topic to the Board's Agenda, and will set the time limit to three (3) minutes. The Board will only act on/respond to items on the published agenda. If you wish to have an item placed on the agenda, you must first meet with the Superintendent.

At this time the board will receive comments from the public.

This section of the agenda is reserved for reports only, no action will be taken.

The Finance Officer will report to the board at this time.

March 2022 General Fund Recap

• Ending GF Cash Balance:
  • $ 7.3 million as opposed to $6.99 million last March
• General Fund Revenue:
  • Overall revenue was 10% higher as opposed to the prior year at the same time.
  • Receipts received in the year are 16% higher as opposed to the prior year at the same time.
  • Received 93.2% of the overall revenue that was budgeted for the year, including the beginning balance.
  • Received 87.8% of the receipts that were budgeted for the year.
    • Due to March being 75% through the fiscal year, these numbers indicate the district will receive more revenue than budgeted.

• General Fund Expenditures:
  • Up 10% compared to the prior year at the same time.
  • Expenses of $1.58 million in March.
  • Expended 67.4% of the budgeted expenses for the year.
  • Expended and encumbered 71.4% of the budgeted expenses for the year.
    • Due to March being 75% through the fiscal year, these numbers indicate the district will expend less than budgeted.

• March 2022 Monthly Financial Reports - Amber Minor.pdf

The Chief Academic Officer will report to the board at this time.

• Seal of Arts Excellence
• Titan Academy Update
• Testing Update

• Seal of Arts Excellence.pptx

KRS 160.390; KRS 160.38; KRS 160.370    The Superintendent is responsible for all personnel actions including hiring, assignments, transfer, dismissal, suspension, reinstatement, promotion, and for reporting these actions to the board of education (KRS 160.390 (1)).  All appointments, promotions and transfers of principals, supervisors, teachers, and other school employees shall be made only by the Superintendent of schools, who shall notify the Board of the action taken (KRS 160.380(2a)).

The Superintendent will report to the board at this time.

• Attendance Report Month 7 21-22

“Consent Agenda” items are voted on with one motion and one vote. 

These are, typically, items that happen on a regular basis, are annual fees, or routine items in doing business. 

The board may discuss any item they wish.

The board has the option to pull any item out for a separate vote.

• March 17, 2022 Minutes

• MARCH 2022 PAID WARRANT REPORT.pdf

Approval of SBDM Meeting Minutes as presented.

• MCIS SBDM Minutes_April_2022.pdf

Due to the financial loss to school districts from the increasing cost of construction and approval delays, an emergency is declared to exist in regards to facilities projects. Under this act, through June 30, 2024, districts will no longer need to submit certain facilities related approvals to KDE or KBE before moving forward with their projects. This process of submitting to KDE or KBE normally extends the length of time to start a construction project. HB 678 is attached to be read in its entirety. The resolution from the board is also attached.

• HB678.pdf
• KSBA SAMPLE Board Resolution Electing to Opt In to HB 678_04122022 - Amber Minor.pdf

The following changes to be made on the 2021-22 Salary Schedule: Addition of an asterisks beside Level IV step 13 on the Classified Administrative Salary Schedule. "*156 days for the 2021-22 school year" There is no dollar amount change.

FRC is requesting approval for GEER Grant.

This is a multi-year grant

• GEER Grant Draft.pdf

Lady Titans Basketball request out of state travel to West Virginia opening weekend of the season to play 2 games on the weekend of December 2nd & 3rd.

There will be cost for travel (bus/mileage/bus driver) and that will be paid by our booster club.

We are requesting permission for the senior class of 2022 to be able to take a senior trip to Holiday World in Santa Claus, Indiana on Friday May 20th. The students and chaperones would leave and return on the same day. It will not be an overnight trip.

Paid by ESSER for the first two years. 

Refer to the Superintendent for recommendation

• School Counselor Job Descrition

• Deeper Learning Grant.pdf

See attached policy.

• Seal of Arts Excellence Board Policy

• Seal of Arts Excellence Policy.pdf

The following items require board action, but do not require a roll call vote for approval.

• Academic Honors board policy (1).pdf

The following items require board action and a roll call vote for approval.

For payroll purposes, New Year's Day is a paid holiday and not MLK day. In past years when the calendar committee hasn't identified New Year's Day as a holiday, payroll was able to be processed without issue because there were days following the holiday that staff was not required to work so they would identify one of these days to issue the "holiday" pay. However, in 22-23 SY Board approved calendar Monday, Jan 2nd was identified as a planning day for staff. Planning days are also paid contract days and so this date cannot be used by payroll for the "holiday". Thus leaving no day following the actual holiday that payroll can identify for "holiday" pay. Historically if a holiday occurs over the weekend, payroll pays staff after the holiday, not before and since this falls at the end of the year, if staff were to retire mid-year, there are concerns about how this could affect retirement. 

So in an effort to fix these issues, the calendar committee has the following changes for the board to consider:

Jan 2: Holiday (was planning day) 

Jan 3: Planning (Was student instructional day) 

Jan 16: Break (was a holiday)

May 19: Last student day (was closing day)

May 22: Closing (was make-up day)

• 22-23 Calendar with updates due to correct payroll issues.pdf

Each dual credit class is for three (3) hours of credit, and cost $216. 

Pursuant to KRS 157.655-157.660 and 750 KAR 2:010, the School Facilities Construction Commission(SFCC) is hereby making an official FY2022 KETS offer of assistance to Mercer County Board of Education. Acceptance of this offer of assistance commits the Board of Education to follow the statutes and regulations of the SFCC and the Kentucky Department of Education governing the Education Technology Funding Program. Based on the statewide ADA figures being used for FY2022 SEEK this year, the second offer of assistance in FY2022 is in the amount of $30,589. These funds and the full match provided by the board are already budgeted toward the purchase of technology for the classrooms and school buildings.

• Mercer County Schools FY2022 KETS 2nd Offer Letter - Amber Minor.pdf

The following items are up for approval in regards to the Construction Projects:

-Rescind/cancel the existing BG1 Project Application Form for the Soccer Press Box Addition and Renovation project (BG 22-281) - due to consolidating it with the Baseball/Softball project.

-Approval of the Revised BG-1 for the Mercer County Athletics Improvement project (BG 22-282) - due to adding the Soccer project.

-Approval of the BG-2 and BG-3 for the Mercer County Athletics Improvement project (BG 22-282).

-Approval of the Construction Documents for the Mercer County Athletics Improvement project (BG 22-282).

-Approval to advertise for bids for the Mercer County Athletics Improvement project (BG 22-282).

• BG 2-2203 - Amber Minor.pdf
• BG 3-2203 - Amber Minor.pdf
• Mercer BB SB Presentation-220421.pptx
• Mercer County Athletics - CDs 220414 - Amber Minor.pdf
• Revised BG 1-2203 - Amber Minor.pdf

In order to acquire land a school district must follow numerous steps outlined in 702 KAR 4:050. One step is to hire an architect or engineer to complete a site survey to include all aspects in the KAR. The superintendent and finance officer would like to recommend hiring RossTarrant Architects to complete this site survey for the district. Due to the long standing relationship the district has with RossTarrant and the fact they are currently working on projects for the district, it makes sense to have them also complete this project for the district.

Approval is sought to purchase 6 buses utilizing ARP ESSER III funding. Due to the state safety officer sidelining buses that are in the current route rotation, the district is in need of 6 new buses to replace them. KDE has already approved the use of ARP ESSER III funds to purchase the 6 buses in the total of $761,018.

The Mercer County Board of Education must approve the purchase in order for it to be finalized with the state.

• 22-241_Authorization - Amber Minor.pdf
• 22-242_Authorization - Amber Minor (2).pdf

A motion is needed to adjourn the meeting.