Bobby Walden, District 1

Larry Yeager, District 2

Billy Montgomery, District 3

Christie Devine, District 4

Randy Phillips, District 5

The agenda is being presented for approval. Any changes are to be made at this time.

This section of the agenda is reserved for reports only, no action will be taken.

The Superintendent will report to the board at this time.

The Chief Academic Officer will report to the board at this time.

The Finance Officer will report to the board at this time.

Board Meeting – May 21, 2020

April 2020 Recap

• Ending GF Cash Balance was $5,497,317 as opposed to $5,394,015 last April
• General Fund Revenue:
  • Overall revenue is up 1% compared to last April, this includes the beginning balance. Receipts received in the year are up 2% compared to last year at this time.
  • Received 86.1% of the revenue that is budgeted for this fiscal year. 89.5% received including beginning balance.
    • Good considering April is 83.3% through the fiscal year, suggests the district will receive more revenue than was budgeted.
• Expenditures:
  • Up 1% compared to the prior year.
  • Expenses of $1.39 million in April.
    • Was $1.58 million last year at the same time.
    • Average for July – February was $1.67 million.
  • Expended 76% of the budgeted expenditures for this fiscal year.
    • Good considering April is 83.3% through the fiscal year, suggests the district will expend less than was budgeted.

• Timeline:

May:

• Approval of Tentative Budget & Salary Schedules
• Renewal of contract: Hay
• Bond of Depository and Fidelity Bond renewals
• Review and approve SBDM Carryforward
• Review and approve School Fees

• April 2020 Monthly Financial Report

KRS 160.390; KRS 160.38; KRS 160.370    The Superintendent is responsible for all personnel actions including hiring, assignments, transfer, dismissal, suspension, reinstatement, promotion, and for reporting these actions to the board of education (KRS 160.390 (1)).  All appointments, promotions and transfers of principals, supervisors, teachers, and other school employees shall be made only by the Superintendent of schools, who shall notify the Board of the action taken (KRS 160.380(2a)).

Pursuant to Board Policy 01.421, persons wishing to address the Board must first be recognized by the Chairperson and stand behind the podium. An individual or group granted the privilege of being heard must give his/her name, address, and reason for speaking. The Chairperson may rule on the relevance of the topic to the Board's Agenda, and will set the time limit to five (5) minutes. The Board will only act on/respond to items on the published agenda. If you wish to have an item placed on the agenda, you must first meet with the Superintendent.

At this time the board will receive comments from the public.

“Consent Agenda” items are voted on with one motion and one vote. 

These are, typically, items that happen on a regular basis, are annual fees, or routine items in doing business. 

The board may discuss any item they wish.

The board has the option to pull any item out for a separate vote.

• April 16, 2020 Meeting Minutes
• April 23, 2020 Meeting Minutes

• Paid Warrant Reports-April 2020

Approval of SBDM Meeting Minutes as presented.

• KMS April 22, 2020 special called meeting minutes
• KMS SBDM April 15, 2020
• KMS SBDM April 15, 2020 minutes
• MCSH 4-20-2020 Official Minutes
• MCSH SBDM 3-16-2020 Official Minutes

Agreement between UK and Mercer County Schools to allow students to receive clinical hours by working in the district in 2020-21.

• Mercer Co Schools Clin Ed Agreement
• Mercer Co Schools CSD Addendum

Please see attached Technology Plan for 2020-22.

• Mercer_Technology_Plan_2020-2022.pdf

The attached items are requesting to be deemed surplus in order to be sold or destroyed.

• Surplus.pdf

The Mercer County Schools Transportation Department would like permission to send invitations to bid to various oil companies for the bidding of our diesel and gasoline for use during the 2020-21 school year.

We received one bid for hay services for 2020-21. The bidder was Edwin Riley. Mr. Riley will pay the board of education $50.00 to remove and take ownership of the hay in relation to the bid.

The MCIS PTO is asking for approval to complete a fundraiser with Great Western Reserve next school year. They will be selling items and making a percentage off of the sales.

• Mercer County Intermediate contract - Cassie Shirley.pdf

The following School Fees need approval for 2020-21:

Yearly CEP has been updated and accepted by the district's 50-50 committee. The board must approve a Certified Evaluation Plan every year.

• Certified Evaluation Plan 2020-2021.pdf

Job Description update for District Support Coach (attached).

Job Description addition for District Support Instructional Technology (attached).

• DIstrict Support Coach
• District Support Instructional Technology Coach

Leslee Stewart, KMS Media Specialist is asking for approval to apply for a grant through First Book  to provide students in Title I eligible schools with personal computers, access to STEAM learning resources, and internet connectivity to support remote learning and help overcome summer learning loss.

Mary Stine - Leave of absence May 11, 2020 through December 2020. Return to work January 2021.

Approval for the Vision Services contracts are sought for 2020-21. This will replace an existing agreement with another contractor who is no longer able to offer the same next year.

• 2019-20 Template.docx
• Contract Agreement for Private Vision Services

KDE and the Governor have requested that school districts create 3 calendar options for our board of education to approve for the upcoming year.  We must submit these options to the Commissioner.  The calendar committee has created the following options for your review.    

For the Traditional Calendar option:  The is the original calendar approved on 3/21/19.  The modification to this calendar option is that Fall and Spring break may be used for makeup days if needed.  There are still makeup days at the end of the year, so we would only use Fall and/or Spring Break if necessary.  

Late July option:  Students would start July 29th and it contains all breaks from the traditional calendar.    Fall and Spring breaks can be used if necessary for makeup days.

Sept calendar option: Staff report to work Aug. 6th.  Students first day is Sept 3.  There is no fall break and President’s Day could be used as a makeup day.  *In this option,  because we are starting school in September, we do not have to meet the 170 calendar days but we have to meet the 1062 hours of instruction.  To do this we would extend the length of each schools days to 420 minutes of instruction.  This will have start and stop times closer to 8:00-3:30  and will vary for each building.  We will have to stagger building start/stop times so some could be 7:45-3:15 or 8:15-3:45.  Staff would still work 185 day contract.

• 20 21 Calendar August 12 start with additional makeup days
• 20 21 Calendar July 29 with break option
• 20 21 Calendar Sept 3 start with breaks

2020-21 CKEC Membership renewal will cost the district $6,671. The current amount paid is $6,714. Membership is based off of ADA.

Addition of:

Bus Driving Rate (after full-time contract is completed, and only during the COVID-19 emergency) will be paid at two (2) times the regular rate for the employee.

Approval of the Fidelity Bond for the Finance Officer by the Board of Education is mandatory by July 1st of every year. The bond coverage amount is $300,000. The overall cost of this bond is normally $700 or less.

Per KRS 160.570. Each board of education shall appoint a bank, trust company, or savings and loan association to serve as its depository.  According to the administrative regulation, by July 1 of each year the depository selected shall, before entering upon its duties, execute bond for the faithful performance of its duties, to be approved by the local board of education and the Commissioner of Education. Security for the bond shall be deposited with an escrow agent in an amount equal to the penal sum of the bond. Per KRS 41.240 (4), and (5) the securities and obligations shall consist of United States Government Bonds, Kentucky School Revenue Bonds, or Federal Government Agency Obligations, including obligations listed in KRS 66.480 (1)(c).

Mercer County Board of Education has selected Farmers National Bank as the Bond of Depository by accepting their bank bid for 2020-21.

• Bond of Depository Form 2020.doc

Due to COVID-19 and potential unexpected expenses that may arise, all schools are requesting to carryforward all remaining SBDM funds to the 2020-21 school year. Here are the plans for the funds at this time:

MCES - All remaining funds to be used on salary and/or instructional supplies, all of which will be aligned to goals set forth in the MCES Comprehensive School Improvement Plan (CSIP). As of May 19th, the ending SBDM balance for MCES is estimated to be approximately $4,613.

MCIS - All remaining funds to be used on salary and fringe of one teacher and/or technology supplies, safety, playground equipment, all of which will be aligned to goals set forth in the MCIS Comprehensive School Improvement Plan (CSIP). As of May 19th, the ending SBDM balance for MCIS is estimated to be approximately $40,000.

KMS - All remaining funds to be used on lab tables, student desks, student chairs, and/or instructional supplies, all of which will be aligned to goals set forth in the KMS Comprehensive School Improvement Plan (CSIP). As of May 19th, the ending SBDM balance for KMS is estimated to be approximately $26,000.

MCSH - All remaining funds to be used on APEX and/or instructional supplies, all of which will be aligned to goals set forth in the MCSH Comprehensive School Improvement Plan (CSIP). As of May 19th, the ending SBDM balance for MCSH is estimated to be approximately $5,000.

Mercer Central/Day Treatment - All remaining funds to be used on APEX, Greenhouse supplies, and/or instructional supplies, all of which will be aligned to goals set forth in the CSIP/CDIP. As of May 19th, the ending balance for MC/DT is estimated to be approximately $5,000.

2020-21 Salary Schedule with the following updates from the 2019-20 Salary Schedule:

• Updated wording for Food Service Feeding Rate and Bus Driver Feeding Routes Rate.
• Updated hourly amounts on numerous Classified Job Classes due to issues between steps and between job classes.
• Addition of Cafeteria Custodian to replace Lunchroom Monitors.
• Removal of Bookkeeper Trainer position.
• Update of Non-Certified Administrative Schedule due to step increases.
• Switch rate between two high school cheerleading coaches.

• FY21 SAL SCHED May 2020.pdf

Please see attached documents.

• 2020-21 Tentative Budget.pdf