Bobby Walden, District 1

Larry Yeager, District 2

Billy Montgomery, District 3

Christie Devine, District 4

Randy Phillips, District 5

The agenda is being presented for approval. Any changes are to be made at this time.

1. TITAN PROUD – No Exceptions - A student from each school (Mercer Elementary, Mercer Co. Intermediate School, King Middle, and Mercer County Senior High School) will be recognized each month at the board of education meetings for their efforts in the classroom, leadership skills and attitude. The student award recipient must meet the following guidelines:

• Perfect attendance during the month student(s) are being observed.
• Completed all homework assignments and tests.
• Passing grade.
• No discipline issues.
• Student demonstrates good leadership skills.
• Student exhibits a winning attitude and spirit toward learning and peers.

MERCER ELEMENTARY SCHOOL - Micah Ransdell, 2nd Grade - October; Aniston Carey, Preschool - November, Piper Riley, 1st Grade - December

MERCER INTERMEDIATE SCHOOL – Stephanie Noort, 3rd Grade

KING MIDDLE SCHOOL – Madi Collier, 6th Grade

MERCER COUNTY SENIOR HIGH – Dillon Warren, 12th Grade

2. Madison Brown, a 16 year old junior at Mercer County Senior High School designed the winning Christmas Card this year. She loves art and plans to be an art teacher. Her hobbies include singing, painting, and going to church. She is thankful for her family and their support.

This section of the agenda is reserved for reports only, no action will be taken.

The Superintendent will report to the board at this time.

The Finance Officer will report to the board at this time.

Board Meeting – December 17, 2019

November 2019 Recap

• Ending GF Cash Balance was $2,126,254 as opposed to $5,981,497 last November
  • Main difference due to delay in tax revenue from Sheriff’s Office in the amount of $4,799,555, which would make the general fund cash balance $6,090,071.
• General Fund Revenue:
  • Overall revenue is down 30% compared to last November, this includes the beginning balance. Receipts received in the year are down 43% compared to last year at this time.
    • Again due to the delay in tax revenue from Sheriff’s Office, with that in mind the overall revenue is up 1% compared to last November, including the beginning balance and receipts received in the year are also up 1% compared to last year at this time.

       

• Expenditures:
  • Up 1% compared to the prior year.
  • Increase in Expenses of $1.55 million between October and November.

• Timeline:

January:

• Review Draft Budget for fiscal year 2021 by January 31^st
• Receive SEEK estimates for fiscal year 2021
• Review/Approve Staffing Guidelines for fiscal year 2021

   

  February:

• Review/Approve SBDM Allocations for fiscal year 2021
• Review contracts/potential new bids for services (Mowing, Snow Removal, Audit, Copier, etc.)

• Balance Sheet Report Nov 2019
• Bank Rec. Nov 2019 Final
• Financial Summary Nov 2019
• Monthly Financial Report Nov 2019

The DPP will report to the board at this time.

Mercer County Schools
Attendance Report 2018 - 2019  Month 4 (11/01/19 - 12/02/19)

KRS 160.390; KRS 160.38; KRS 160.370    The Superintendent is responsible for all personnel actions including hiring, assignments, transfer, dismissal, suspension, reinstatement, promotion, and for reporting these actions to the board of education (KRS 160.390 (1)).  All appointments, promotions and transfers of principals, supervisors, teachers, and other school employees shall be made only by the Superintendent of schools, who shall notify the Board of the action taken (KRS 160.380(2a)).

A presentation will be given to the board at this time.

Joe Montgomery with White & Company will present the audit report to the board at this time.

• MercerCountySchoolDistrict.2019

Pursuant to Board Policy 01.421, persons wishing to address the Board must first be recognized by the Chairperson and stand behind the podium. An individual or group granted the privilege of being heard must give his/her name, address, and reason for speaking. The Chairperson may rule on the relevance of the topic to the Board's Agenda, and will set the time limit to five (5) minutes. The Board will only act on/respond to items on the published agenda. If you wish to have an item placed on the agenda, you must first meet with the Superintendent.

At this time the board will receive comments from the public.

“Consent Agenda” items are voted on with one motion and one vote. 

These are, typically, items that happen on a regular basis, are annual fees, or routine items in doing business. 

The board may discuss any item they wish.

The board has the option to pull any item out for a separate vote.

• November 21, 2019 Minutes

• Paid Warrant Reports-November 2019

Approval of SBDM Meeting Minutes as presented.

• KMS SBDM November 13, 2019
• KMS SBDM October 16, 2019
• MCIS SBDM Minutes 11-12-19
• MCSH 10-22-2019 Official Minutes

Approval of the attached Student Teacher Agreement with Campbellsville University is being sought.

• Student Teacher Agreement Campbellsville

Lilly Frederick- Cook/Baker at MCES- Requesting a leave of absence to care for a family member beginning 1-6-2020 until 4-13-2020. Leave will consist of a few sick/personal days and remainder will be unpaid.

The following additions for the salary schedule:

• FY20 SAL SCHED December 2019
• Mercer Co. Schools Mail - Fwd_ Basketball Positions

Approval of the BG-4 closeout document for the District Improvements Project is needed to be sent to KDE. Please see attachment.

• BG-4.pdf

Policy 07.1 Food/School Nutrition Services

Removal of a portion of a sentence regarding household income forms - this change should have been made when the district went full CEP a couple of years ago.

Removal of a full sentence regarding students, visitors, and substitutes being allowed to charge their meals to their account.

Policy 03.2232 Sick Leave (Classified Personnel)

Changed to match the Certified version of the policy.

Policy 03.122 Holidays and Annual Leave (Certified Personnel)

Change in prorated days in a mid year termination.

Policy 09.124 Tuition

Addition of entire policy.

Procedure 09.124 AP21

Addition of entire procedure.

• 03.122 Holidays and Annual Leave
• 03.2232 Classified Sick Leave Policy
• 07.1 Food School Nutrition Services
• 09.124 AP Tuition Policy Application
• 09.124 Tuition

The January 2020 Meeting Date/Time must be set by the board. The proposed date is Thursday, January 16, 2020 and the proposed time is 5:30 p.m. at Central Office.

The remaining 2020 dates will be set at the January Meeting.