Mercer County
July 23, 2019 5:00 PM
July Special Board Meeting
1. Call to Order/Roll Call
Marianne Davis
Rationale

Marianne Davis, District 1

Larry Yeager, District 2

Billy Montgomery, District 3

Christie Devine, District 4

Randy Phillips, District 5

2. Approval of Agenda
Marianne Davis
Rationale

The agenda is being presented for approval. Any changes are to be made at this time.

3. Enter Executive Session - pursuant to KRS 61.810
Rationale

A motion is needed to enter into Executive Session in order to discuss the evaluation of the Superintendent.

4. Exit Executive Session
Marianne Davis
Rationale

A motion is need to exit Executive Session.

5. Superintendent's Evaluation
Marianne Davis
Rationale

Outcome and approval of the Superintendent's Evaluation.

6. Reports
Rationale

This section of the agenda is reserved for reports only, no action will be taken.

6.A. Superintendent's Report
Dennis Davis
Rationale

The Superintendent will report to the board at this time.

6.B. Finance Officer's Report
Amber Minor
Rationale

The Finance Officer will report to the board at this time.

 

Board Meeting – July 23, 2019

June 2019 Recap - Ending GF Cash Balance $3,706,361 (LY $3,793,034)

 

  • General Fund Revenue:
    • Overall revenue is on par with last June, this includes the beginning balance. Receipts received in the year are up 3% compared to last year at this time.
    • Increase in Revenue of $1.15 million between May and June.
    • Received 102.7% of the revenue that was budgeted for the fiscal year, including the beginning balance.

       

  • Expenditures:
    • Up 1% compared to the prior year.
    • Increase in Expenses of $2.79 million between May and June.
      • Mainly due to numerous summer payrolls.
    • Expended 94.1% of the expenses that were budgeted for the fiscal year.

 

  • Timeline:

July:

  • Opening of the new year – started new year PO’s
  • Unaudited financial report was submitted to KDE on Friday, it is due by the 25th.
  • Waiting on tax assessment from KDE.

     

    August:

  • Set tax rates
  • Students and staff return
  • KECSAC MOA

     

    September:

  • Working Budget due to KDE by September 30th
  • District Funding Assurances due in GMAP by September 30th

Attachments
6.C. Attendance/Enrollment Report
Esther Hayslett
Rationale

The DPP will report to the board at this time.

SAAR – End of Year Attendance Comparison

 

SAAR 14-15

SAAR 15-16

SAAR 16-17

SAAR 17-18

SAAR 18-19

District Attendance Percent:

95.5

95.43

95.29

94.93

95.01

MCSH Attendance Percent:

94.92

94.80

94.9

94.9

95

Day Treatment Attendance Percent:

89.89

 

90.40

91.0

91.2

95.3

KMS Attendance Percent:

96.06

95.60

95.6

94.9

95

Mercer Central Attendance Percent:

90.81

91.40

88.7

91.3

89.8

 

MCIS Attendance Percent:

 

96.19

96.20

95.9

95.4

95.2

MCES Attendance Percent:

95.92

95.60

95.2

94.7

95

Harlow Attendance Percent:

94.30

95.20

NA

NA

NA

District Enrollment(K-12) :

2901

2849

2796

2758

2715

Number of Days:

170

172

173

171

171

SAAR AADA without K adjustment

2725.47

2679.73

2624.87

2579.38

2549.11

SAAR AADA with K adjustment

2613.235

2588.19

2527.23

 

2489.32

2461.20

 

6.D. Personnel Report
Dennis Davis
Rationale

KRS 160.390; KRS 160.38; KRS 160.370    The Superintendent is responsible for all personnel actions including hiring, assignments, transfer, dismissal, suspension, reinstatement, promotion, and for reporting these actions to the board of education (KRS 160.390 (1)).  All appointments, promotions and transfers of principals, supervisors, teachers, and other school employees shall be made only by the Superintendent of schools, who shall notify the Board of the action taken (KRS 160.380(2a)).

Name

Personnel Action

Job title

Location

Date Effective

Certified Staff

Ashley Roach

New Hire

Teacher

MCIS

07/11/2019

Christopher Daniel

New Hire

Teacher

KMS

07/03/2019

Classified Staff

Tim Ellis

New Hire

Bus Driver

District

07/02/2019

Coaches

Shawn Curtsinger

 

Head Tennis Coach

 

07/01/2019

Terminations

Nicholas Kyle Porter

Resignation

Teacher

KMS

06/30/2019

Kristy Drakeford

Resignation

Teacher

MCIS

06/30/2019

Michele Yeager

Resignation

IA

MCIS

06/30/2019

Shannon Butcher

Retiring

Teacher

MCES

08/31/2019

Debbie Tillet-Goodlett

Resignation

Teacher

District

06/30/2019

Laurie Readnower

Resignation

IA

MCIS

07/12/2019

Carmen Souder

Resignation

Teacher

MCES

07/11/2019

Adam Shartzer

Resignation

Baseball Coach

MCSH

06/20/2019

7. Public Participation
Marianne Davis
Rationale

Pursuant to Board Policy 01.421, persons wishing to address the Board must first be recognized by the Chairperson and stand behind the podium. An individual or group granted the privilege of being heard must give his/her name, address, and reason for speaking. The Chairperson may rule on the relevance of the topic to the Board's Agenda, and will set the time limit to five (5) minutes. The Board will only act on/respond to items on the published agenda. If you wish to have an item placed on the agenda, you must first meet with the Superintendent.

 

At this time the board will receive comments from the public.

8. Consent Agenda
Rationale

“Consent Agenda” items are voted on with one motion and one vote. 

These are, typically, items that happen on a regular basis, are annual fees, or routine items in doing business. 

The board may discuss any item they wish.

The board has the option to pull any item out for a separate vote.

8.A. Board Meeting Minutes
Marianne Davis
Attachments
8.B. Invoices
Amber Minor
Attachments
8.C. SBDM Meeting Minutes
Marianne Davis
Rationale

Approval of SBDM Meeting Minutes as presented.

Attachments
8.D. Corning Foundation Grant
Georgiana Bray/Amy Matthews
Rationale

The grant will be used to offset the cost of STEM Camp Invention to students. Camp Invention has been a part of MCIS for the last 4 summers. This is a great summer learning activity for students of incoming 2nd-5th grade. Teachers from MCES or MCIS will be paid a stipend from the Company for running the camp. The company includes every single item needed to have a successful camp as well as the word for word curriculum to follow for each of the 5 day sessions.

The total cost of camp per student is $225. The grant as well as additional FRC funds will reduce the cost per camper to $80 (paid by the camper) and we will host 60 MCES/MCIS student campers. The KMS YSC will pay for 6-8 KMS campers/leaders in training to attend. We will solicit volunteer help from up to 15 MCSHS students as Leadership Interns to help run the camp under teacher supervision. This is a great opportunity for all ages.

8.E. First Reading of Policy/Procedure Updates for 2019-20
Amber Minor
Rationale

Attached are the updates to policies and procedures for 2019-20.

Attachments
8.F. Master Bell Schedule
Esther Hayslett
Rationale

 

Students to Class

Instructional Bell

End

MCES

7:25-7:55

8:00

3:05

MCIS

7:55

8:00

3:12

KMS

7:55

8:00

3:07

MCSH

7:45

8:00

3:05

DAYTREATMENT

7:55

8:10

2:55

MERCER CENTRAL

7:55

8:00

2:55

 

 

 

 

8.G. Supervision of Students for 2019-20
Esther Hayslett
Rationale

Board Policy 09.221 AP.1  The principal of each school shall submit a supervision plan to the superintendent/designee for review and to the Board for its approval.

8.H. Mercer County Schools Code of Acceptable Behavior & Discipline 2019-20
Esther Hayslett
Rationale

KRS 158.148 states that the Board shall develop a student discipline code that shall be posted at each school, referenced in all school handbooks, and provided to school employees, parents, legal guardians, or other persons exercising custodial control or supervision.  The Board shall update this plan every two years. 

Attachments
8.I. Campbellsville University Memorandum of Agreement
Dennis Davis
Rationale

Approval of the MOA with Campbellsville University for usage of Mercer County athletic facilities on a month to month basis with Campbellsville paying $2,000/month for usage.

Attachments
8.J. Morehead State University Memorandum of Agreement
Dennis Davis
Rationale

See attached MOA for Morehead State University.

Attachments
8.K. Department of Juvenile Justice Memorandum of Understanding
Dennis Davis
Rationale

Approval for the MOU for the Department of Juvenile Justice in relation to Mercer County Day Treatment.

Attachments
9. Leaves and Absence Requests
Dennis Davis
Rationale

Summer Smothers- Teacher- Requesting an Educational Leave for 20 days between 8-26-19 through 12-13-2019. See letter for more details.

Cindy Baker-Bookkeeper- Requesting Medical Leave Beginning 8/12/2019. Will be using Sick days. See letter for more information.

10. 2019-20 Salary Schedule Update
Amber Minor
Rationale

Addition of District Communications and Web Management, $5,000 stipend and 21 extended days.

 

Attachments
11. Change Order for District Improvements Project
Dennis Davis
Rationale

Attached is a change order for the District Improvements Project. The change is to add VCT flooring in the office space and back vestibule at MCIS. The increased cost is $1,352. The total amount of the project will still be $6,841 lower than originally anticipated.

Attachments
12. Mercer County School District Safety Plan 2019-20
Esther Hayslett
Rationale

KRS 158.440 requires every student to have access to a safe, secure, and orderly school.  KRS 158.445 requires local school districts to assess school safety and develop and review a District School Safety Plan, which serves as the umbrella for school safety.   

The district has updated the Mercer County School District Safety Plan and has provided a copy for your approval.

13. Mercer County District Emergency Management Guide and School Emergency Plans 2019-20
Esther Hayslett
Rationale

KRS 158.445 requires local school districts to assess school safety and develop and review a District Emergency Management Guide.

  1. The Mercer County School District Emergency Management Guide has been reviewed by the District Safety Committee and a copy has been provided for your approval.
  2. Each School’s Site Based Decision Making Counsel has reviewed and adopted a School Emergency Management Guide.Copies are provided for your review.

 

The district and school committees continued to refine emergency plans and practices throughout the school year as needed.  We continue to work with our state and local emergency responders and agencies to ensure we are prepared to keep our students safe.

14. Adjournment
Marianne Davis