Marianne Davis, District 1

Larry Yeager, District 2

Billy Montgomery, District 3

Christie Devine, District 4

Randy Phillips, District 5

The agenda is being presented for approval. Any changes are to be made at this time.

 1. David Sullivan has been named KECSAC Teacher of the Year.

 2. Jaziel Guerra has been named KECSAC Administrator of the Year.

This section of the agenda is reserved for reports only, no action will be taken.

The Superintendent will report to the board at this time.

• Mercer County ESPC Progress Report 06-10-2019

The Finance Officer will report to the board at this time.

Board Meeting – June 20, 2019

May 2019 Monthly Recap - Ending GF Cash Balance $5,363,632 (LY $5,421,926)

• General Fund Revenue:
  • Overall revenue is up 1% compared to last May, this includes the beginning balance. Receipts received in the year are up 5% compared to last year at this time.
  • Increase in Revenue of $1.6 million between April and May
  • Received 96.2% of the revenue that is budgeted for this fiscal year
    • Suggests that more revenue than budgeted will be received due to being 91.7% through the year in May
• Expenditures:
  • Up 2% compared to last May
  • Increase in Expenses of $1.62 million between April and May
  • Expended 80.93% of the expenses that are budgeted for this fiscal year
    • Suggests that less expenses than budgeted will be expended due to being 91.7% through the year in May

• Timeline:

June:

• The auditor was in district two weeks ago and has started work
• Multiple summer payrolls are almost completed
• Finalizing general fund spending by June 28^th
• Review and approve Bond of Depository
• Review and approve Fidelity Bond

  July:

• Open the new year – start new PO’s
• Unaudited annual financial report due to KDE
• Should receive tax assessment from KDE

  August:

• Set tax rates
• Students and staff return

• Activity Accts March
• Balance Sheet Report May 2019
• Bank Recon May 2019
• Financial Summary May 2019
• Monthly Financial Report May 2019

The Special Education Director will report to the board at this time.

KRS 160.390; KRS 160.38; KRS 160.370    The Superintendent is responsible for all personnel actions including hiring, assignments, transfer, dismissal, suspension, reinstatement, promotion, and for reporting these actions to the board of education (KRS 160.390 (1)).  All appointments, promotions and transfers of principals, supervisors, teachers, and other school employees shall be made only by the Superintendent of schools, who shall notify the Board of the action taken (KRS 160.380(2a)).

• List of all positions and employees in district

Pursuant to Board Policy 01.421, persons wishing to address the Board must first be recognized by the Chairperson and stand behind the podium. An individual or group granted the privilege of being heard must give his/her name, address, and reason for speaking. The Chairperson may rule on the relevance of the topic to the Board's Agenda, and will set the time limit to five (5) minutes. The Board will only act on/respond to items on the published agenda. If you wish to have an item placed on the agenda, you must first meet with the Superintendent.

At this time the board will receive comments from the public.

“Consent Agenda” items are voted on with one motion and one vote. 

These are, typically, items that happen on a regular basis, are annual fees, or routine items in doing business. 

The board may discuss any item they wish.

The board has the option to pull any item out for a separate vote.

• Calendar Hearing Minutes 3-21-19
• May 16, 2019 Meeting Minutes

• Paid Warrant Reports-May 2019

Approval of SBDM Meeting Minutes as presented.

• KMS SBDM May 8, 2019
• MCES SBDM Minutes 4-9-19

Continuation of the current Bond of Depository for the second fiscal year. Attached is the approved Bond of Depository as it stands. Attached is our updated pledged collateral with Farmers Bank. With approval this will be submitted to KDE by July 1.

• Bond of Depository Final FY19.pdf
• Pledged Securities as of 5.31.19

KSBA has changed the terms of the Medicaid contract that we currently have with them. The updated contract is attached. The change is in regards to their percentage of the fee rate they charge. It has been 8% since 2013 and will change to 9% effective July 1, 2019.

• KSBA Medicaid Contract.pdf

For 2019-20 school year, we would like to request that MCIS participate in the following fundraisers:

• Box Tops for Education
• Kroger Community Rewards
• PTO-sponsored cookie dough fundraiser
• Fall & Spring book fair
• School-wide art showcase fundraiser
• KONA Ice (to possibly use for PBIS rewards)
• Jump Rope for Heart (help kids w/ special hearts)
• School Mall (for K Kids to use for community service projects)
• Shop w/ a Cop (to shop w/for less fortunate children)
• March of Dimes (help to improve health for mother and baby)
• Pennies for Patients (help to find cures for blood cancers)

Mercer County Elementary

FUNDRAISERS 2019-20      ** All are optional for student participation.

Pennies for Patients  collection Aug. / Sept.  for Leukemia/ Lymphoma Society

August/ September -  Smoky Mountain Empire Proceeds benefit PTO

Library Book Fair Sept. and March.    ** Proceeds benefit library program

Fall Festival    Sept.  27   ** Proceeds benefit PTO

November-  $5 donations for Art Fair  ** Proceeds go to art program

Oct./ Nov. -  Shop with a Cop donations  (1 student taken shopping for every $100 raised.)

January- Computers for Education  ** No direct sales involved,  Students/ Parents turn in booklets of addresses          Proceeds benefit Library program

Jump Rope for Heart  February ** Proceeds benefit American Heart Association

Art to Remember   Feb.-Mar.  Parents may order products displaying their child’s original art work.  Orders will arrive in April in time for Mother’s Day gifts. ** Proceeds benefit art program

March of Dimes collection  late March  ** Proceeds benefit March of Dimes

Sweet Blessings collection April- May ** Proceeds benefit Sweet Blessings program, which provides designer birthday cakes to dozens of qualifying Mercer County Elementary students each year 

                                                                                                     Approved by council 6-11-19

The board must deem equipment/furniture as surplus before they can be destroyed or sold. Attached are items that need to be deemed as surplus.

• Surplus Equipment.pdf

Attached is a contract between Mercer County Schools and Laura Reed/Reed Braille Company. This will provide for services to our students with Visual Impairments. This is a specialty skill for a small number of students in our district.

• Vision Services contract.pdf

The following responded to the request for diesel fuel vendors for 2019-20:

Kentucky Petroleum

Petroleum Traders

Key Oil

Riley Oil

Woodford Oil

Approval to use any of them as fuel vendors for 2019-20 is requested.

The July Board Meeting will need to be moved from Thursday, July 18th to Tuesday, July 23rd.

Approval of the Fidelity Bond for the Finance Officer by the Board of Education is mandatory by July 1st of every year. The bond coverage amount has changed from KDE going into next year from $300,000 to $200,000. The overall cost of this bond is $335.94.

Attached is the contract for the CREED Training provided by Roger Cleveland to take place over the summer, and training that took place for Administrators in the Spring. Total cost of this portion is $18,000. $9,724.30 will be paid by Title Funds, the remaining $8,275.70 will come from General Fund where there is savings from Illuminate and Safe Schools projects.

• Mercer 2019 Summer Contract.pdf

RossTarrant has sent a change order to the original contract for the District Improvements Project. The change order is attached. The change totals a credit amount of $8,193.

This change order must be approved by the Board of Education to become effective.

• CO1-1832-combined (1).pdf

Five additional days over and above what the Superintendent may approve will be needed for the high school counselor for the summer. The high school has been using a substitute in the second counselor position for most of the school year. Due to there only being one full-time counselor this year at the high school, more days are needed in order to complete the job responsibilities.

Attached is the updated 19-20 Salary Schedule with the following revisions:

• Assistant Athletic Director's stipends changed from $3,000/each to $3,500/each (taken from Title IX Media Coordinator).
• Head Assistant Basketball Coach Girls from 11 extended days to 6.
• Freshman Basketball Coach Girls from 0 extended days to 5.
• Cheerleader Sponsor Large Varsity from $3,600 to $2,400.
• Assistant Cheerleader Sponsor from $1,000 to $2,200.
• Removal of Title IX Media Coordinator.
• Addition of Head Boat Captain (Bass Fishing) $2,250.

• FY20 SAL SCHED June 2019

A timeline must be set for the Superintendent's evaluation.

• Board members will receive their evaluation forms tonight.
  
  
• Evaluation forms will be due to the Board Chair by Tuesday, July 16th.
  
  
• A meeting in closed session with Board Members and Superintendent to discuss the assessment results will be on Tuesday, July 23, 2019 at 5:00 p.m.
  
  
• The Superintendent will be excused from that meeting so Board Members may discuss and determine the performance level for each standard/goal.
  
  
• The final evaluation shall be discussed and adopted in an open meeting on Tuesday, July 23, 2019.
  
  
• The Board Members and Superintendent will have an opportunity to set goals using assessment forms at that time.