Marianne Davis, District 1

Larry Yeager, District 2

Billy Montgomery, District 3

Christie Devine, District 4

Randy Phillips, District 5

The agenda is being presented for approval. Any changes are to be made at this time.

1. TITAN PROUD – No Exceptions - A student from each school (Mercer Elementary, Mercer Co. Intermediate School, King Middle, and Mercer County Senior High School) will be recognized each month at the board of education meetings for their efforts in the classroom, leadership skills and attitude. The student award recipient must meet the following guidelines:

• Perfect attendance during the month student(s) are being observed.
• Completed all homework assignments and tests.
• Passing grade.
• No discipline issues.
• Student demonstrates good leadership skills.
• Student exhibits a winning attitude and spirit toward learning and peers.

MERCER ELEMENTARY SCHOOL - Jaxsyn Webb, Kindergarten

MERCER INTERMEDIATE SCHOOL – Ethan Massie, 5th Grade

KING MIDDLE SCHOOL – Jailyn Barnes, 8th Grade

MERCER COUNTY SENIOR HIGH – Samuel Gagnon, 9th Grade

This section of the agenda is reserved for reports only, no action will be taken.

The Superintendent will report to the board at this time.

The Food Service Director will report at this time if needed.

See Administrative Review documents attached.

• AR Findings
• School Nutrition Administrative Review Final.pdf

The Finance Officer will report to the board at this time.

Board Meeting – May 16, 2019

April 2019 Monthly Recap - Ending GF Cash Balance $5,394,015 (LY $5,684,707)

• General Fund Revenue:
  • Overall revenue is up 1% compared to last April, this includes the beginning balance. Receipts received in the year are up 5% compared to last year at this time.
  • Increase in Revenue of $1.4 million between March and April
  • Received 89.2% of the revenue that is budgeted for this fiscal year
    • Suggests that more revenue than budgeted will be received due to being 83% through the year in April

       

• Expenditures:
  • Up 3% compared to last March
  • Increase in Expenses of $1.58 million between March and April
  • Expended 75.2% of the expenses that are budgeted for this fiscal year
    • Suggests that less expenses than budgeted will be expended due to being 83% through the year in April

• Timeline:

          May:

• Review and approve salary schedules for fiscal year 2020
• Review and approve Tentative Budget by May 30^th

   

  June:

• Review and approve all positions for 2019-20

• Activity Accts March 2019
• Balance Sheet Report April 2019
• Bank Rec April 2019
• Financial Summary April 2019
• Monthly Financial Report April 2019

The DPP will report to the board at this time.

• Enrollment and Attendance

KRS 160.390; KRS 160.38; KRS 160.370    The Superintendent is responsible for all personnel actions including hiring, assignments, transfer, dismissal, suspension, reinstatement, promotion, and for reporting these actions to the board of education (KRS 160.390 (1)).  All appointments, promotions and transfers of principals, supervisors, teachers, and other school employees shall be made only by the Superintendent of schools, who shall notify the Board of the action taken (KRS 160.380(2a)).

Pursuant to Board Policy 01.421, persons wishing to address the Board must first be recognized by the Chairperson and stand behind the podium. An individual or group granted the privilege of being heard must give his/her name, address, and reason for speaking. The Chairperson may rule on the relevance of the topic to the Board's Agenda, and will set the time limit to five (5) minutes. The Board will only act on/respond to items on the published agenda. If you wish to have an item placed on the agenda, you must first meet with the Superintendent.

At this time the board will receive comments from the public.

“Consent Agenda” items are voted on with one motion and one vote. 

These are, typically, items that happen on a regular basis, are annual fees, or routine items in doing business. 

The board may discuss any item they wish.

The board has the option to pull any item out for a separate vote.

• April 18, 2019 Meeting Minutes

• Paid Warrant Reports-April 2019

Approval of SBDM Meeting Minutes as presented.

• KMS SBDM April 10, 2019
• MCIS SBDM Minutes 3-12-19 (2)

Please see attached payroll schedule for 2019-20.

• PayrollSchedule19_20.pdf

The attached are the combining budgets of the school activity funds for each school. These must be approved in May by the Board of Education.

• KMS Principal's Combining Budget
• MCES Principal's Combining Budget
• MCIS Principal's Combining Budget.pdf
• MCSH Principal's Combining Budget

Band will be traveling to Florida to perform during Spring Break 2020. Fundraising and self-pay by students to pay for trip. Miller transportation will be providing the transportation and they hold all insurances.

• Miller Transportation-MCSH Band.pdf

The school board is being asked to approve the Mercer County Certified Evaluation Plan for the 2019-2020 school year. The Kentucky Department of Education will also receive a copy for state approval of our plan.

• Certified Evaluation Plan 2019-2020.pdf

The school board is being asked to approve the District Professional Learning Plan for the 2019-2020 school year.

• Mercer County PD Plan 2019-2020.pdf

Change in adult meal prices from $3.50 to $3.75 starting with the 2019-20 school year.

The Mercer County School Transportation Department would like permission to send Invitations to Bid to various oil companies for the bidding of our diesel and gasoline for use during the upcoming school year.                                                

Requesting approval to apply for a foods service grant that could range from $5,000-$10,000 for 3 out of the 5 schools. The grant is through the Action for Healthy Kids. No matching contributions must be made by the Board of Education.

Mercer Transformation is requesting to utilize Harlow's cafeteria and two classrooms to provide a Crime Scene Investigation Camp to both students in Day Treatment and from the public. The camp will last one week May 20-24 from 8-3.

See attachments.

• Mercer Transformation.pdf

Joe Hubbard- Bus driver- Requesting unpaid leave of absence from 4/12/19 until 5/6/2019

See attached request from MCES SBDM regarding allocation of office staff.

• MCES Council Request.pdf

Presentation of the 2019-20 Tentative Budget. See attachments.

• Tentative Budget 2019-20

Presentation of the 2019-20 Salary Schedule. 3 options:

1. Minimal changes, step increase only.

2. Same changes as option 1, 1% increase.

3. Same changes as option 1, 2% increase.

See attachments.

• FY20 SAL SCHED MAY 2019
• FY20 SAL SCHED MAY 2019 plus 1%
• FY20 SAL SCHED MAY 2019 plus 2%

Addition of Summer Feeding Coordinator in the amount of $2,500/year.

Addition of Unified Track Coach in the amount of $500.

Creation of the Interpreter position. We currently contract these services. It will be more cost effective to hire a position rather than contract these services moving forward. See attached job description. 

• Educational Interpreter Job Description.pdf

See attached update to the Director of Federal and Instructional Programs job description.

• Director of Federal and Instructional Programs.pdf

Attached is a sample procedure for the evaluation of the Superintendent. It has already been KDE approved, and can be adopted if voted as such.

Discussion on timeline.

• Superintendent Evaluation Procedure 02.14 AP.2.pdf