Marianne Davis, District 1

Larry Yeager, District 2

Billy Montgomery, District 3

Christie Devine, District 4

Randy Phillips, District 5

The agenda is being presented for approval. Any changes are to be made at this time.

1. TITAN PROUD – No Exceptions - A student from each school (Mercer Elementary, Mercer Co. Intermediate School, King Middle, and Mercer County Senior High School) will be recognized each month at the board of education meetings for their efforts in the classroom, leadership skills and attitude. The student award recipient must meet the following guidelines:

• Perfect attendance during the month student(s) are being observed.
• Completed all homework assignments and tests.
• Passing grade.
• No discipline issues.
• Student demonstrates good leadership skills.
• Student exhibits a winning attitude and spirit toward learning and peers.

MERCER ELEMENTARY SCHOOL - Jentry Hazelwood, 1st Grade

MERCER INTERMEDIATE SCHOOL – Emily Bohman, 4th Grade

KING MIDDLE SCHOOL – Landon Claunch, 8th Grade

MERCER COUNTY SENIOR HIGH – Alex Caton, 12th Grade

2. Kayla Garrett, Kindergarten Teacher at Mercer County Elementary, was selected as one of the 24 teachers for the Valvoline Teacher Achievement Award. Kayla is one of eight elementary teachers from the state selected for this award.

This section of the agenda is reserved for reports only, no action will be taken.

The Superintendent will report to the board at this time.

The Finance Officer will report to the board at this time.

Board Meeting – April 18, 2019

March 2019 Monthly Recap - Ending GF Cash Balance $5,544,462 (LY $5,932,416)

• General Fund Revenue:
  • Overall revenue is comparable to last March, this includes the beginning balance. Receipts received in the year are up 4% compared to last year at this time.
  • Increase in Revenue of $1,879,941 between February and March
  • Received 81.6% of the revenue that is budgeted for this fiscal year
    • Suggests that more revenue than budgeted will be received due to being 75% through the year in March

       

• Expenditures:
  • Up 3% compared to last March
  • Increase in Expenses of $1.55 million between February and March
  • Expended 65.5% of the expenses that are budgeted for this fiscal year
    • Suggests that less expenses than budgeted will be expended due to being 75% through the year in March

• Timeline:

          April:

• Review and approval of school fees for fiscal year 2020
• Review and approval of SBDM carry forward

   

  May:

• Review salary schedules for fiscal year 2020
• Review and approval of Tentative Budget by May 30^th

• Activity Accts Feb 2019
• Balance Sheet Report March 2019
• Bank Rec March 2019
• Financial Summary March 2019
• Monthly Financials March 2019
• Payment Summary 4.18.19

KRS 160.390; KRS 160.38; KRS 160.370    The Superintendent is responsible for all personnel actions including hiring, assignments, transfer, dismissal, suspension, reinstatement, promotion, and for reporting these actions to the board of education (KRS 160.390 (1)).  All appointments, promotions and transfers of principals, supervisors, teachers, and other school employees shall be made only by the Superintendent of schools, who shall notify the Board of the action taken (KRS 160.380(2a)).

Pursuant to Board Policy 01.421, persons wishing to address the Board must first be recognized by the Chairperson and stand behind the podium. An individual or group granted the privilege of being heard must give his/her name, address, and reason for speaking. The Chairperson may rule on the relevance of the topic to the Board's Agenda, and will set the time limit to five (5) minutes. The Board will only act on/respond to items on the published agenda. If you wish to have an item placed on the agenda, you must first meet with the Superintendent.

At this time the board will receive comments from the public.

“Consent Agenda” items are voted on with one motion and one vote. 

These are, typically, items that happen on a regular basis, are annual fees, or routine items in doing business. 

The board may discuss any item they wish.

The board has the option to pull any item out for a separate vote.

• Calendar Hearing Minutes 3-21-19
• March 13, 2019 Expulsion Hearing Minutes
• March 21, 2019 Meeting Minutes

• Paid Warrant Reports-March 2019

Approval of SBDM Meeting Minutes as presented.

• KMS SBDM March 13, 2019
• MCIS SBDM Minutes 2-12-19
• MCIS SBDM Minutes 3-12-19

The class of 2019 will be taking a senior trip to Holiday World in Santa Claus, IN on school buses on May 9, 2019. The group will leave at approximately 7:30 am and return that evening.

Students will pay $40 per person to cover admission, food, and buses. School will cover any costs necessary above what the students will cover.

The district would like to apply for the Non Traditional Day option from KDE. The plan outlines how the district would continue increase the rigor of student instruction on days when we have inclement weather and have to call school off. This item is for the approval to apply for the NTI day.

• Non-Traditional Instruction Program Renewal Application

An opportunity to be involved in a grant with BSCS, formerly known as Biological Sciences Curriculum Study, who would provide training for our 4th and 5th grade science teachers. This study, proposed by BSCS, would provide Science Teachers Learning from Lesson Analysis (STeLLA): Validation, Scaling, and Sustainability. The two page attachment explains the STeLLA Effect and the three-phase process our teachers will have available to gain positive, impactful professional learning to increase our science and engineering instruction.

The only cost to MCSD would involve paying for substitute teachers when 4th and 5th grade science teachers attend the training. All other expenses for the involvement will be covered by the grant from the US Department of Ed, which BSCS is writing.

• Science Grant Request to Participate letter
• SteLLA Effect info sheet for science grant

Approval sought to have the Book Fair at KMS as a fundraiser.

Proposed school fees for 2019-20:

Hazel's Old School of Dance has requested to use the high school auditorium on May 31 and June 1, 2019. They have provided all necessary documentation including insurance. Please see attached.

• Hazel's Old School of Dance.pdf

Update of the Social Worker job description as attached.

• Social Worker Job Description March 2019.pdf

Approval to request the full available amount of Capital Outlay Funds, $330,560. See attached request.

• CFR 2018 19.pdf

Renewal of the KEDC Membership for 2019-20. The cost is $2,971.74. See attached agreement.

• KEDC Agreement

Schools may request to carry forward funds in their SBDM Section 6 funds. All requests must be board approved in order for the school to carry forward the funds.

Mercer County Elementary School requests to carry forward $14,000 to cover a 4 hour, 185 day clerical position in the office. This position, due to enrollment projections, would be cut from this year to next year. Enrollment numbers do not take into consideration the preschool enrollment. There is a current available balance (as of 4/15/19) of approximately $15,714 in the Mercer County Elementary School section 6 funds, which includes current encumbrances.

Mercer County Intermediate School requests to carry forward $40,000 to cover a teaching position. This position, due to enrollment projections, would be cut from this year to next year. There is a current available balance (as of 4/15/19) of approximately $48,413 in the Mercer County Intermediate School section 6 funds, which includes current encumbrances.

King Middle School requests to carry forward any remaining section 6 funds as of June 30, 2018 in order to purchase more cameras, teacher computers, and curriculum material for enrichment program. There is a current available balance (as of 4/15/19) of approximately $13,581 in the King Middle School section 6 funds, which includes current encumbrances.

Mercer County Senior High School requests to carry forward any remaining section 6 funds as of June 30, 2018, to spend toward APEX, an online platform for instruction. There is a current available balance (as of 4/15/19) of approximately $8,057 in the Mercer County Senior High School section 6 funds, which includes current encumbrances.

Mercer Central requests to carry forward any remaining general funds as of June 30, 2018, to spend toward APEX, an online platform for instruction. There is a current available balance (as of 4/15/19) of approximately $5,480 in the Mercer Central general funds, which includes current encumbrances.