Mercer County
February 19, 2019 5:30 PM
Special February Meeting
1. Call to Order/Roll Call
Marianne Davis
Rationale

Marianne Davis, District 1

Larry Yeager, District 2

Billy Montgomery, District 3

Christie Devine, District 4

Randy Phillips, District 5

2. Approval of Agenda
Marianne Davis
Rationale

The agenda is being presented for approval. Any changes are to be made at this time.

3. Approval of 2019 Board Meeting Dates/Times/Location
Marianne Davis
Rationale

All meetings will be held at Central Office, 530 Perryville Street, Harrodsburg, KY 40330.

All meetings will be scheduled to start at 5:30 p.m.

Proposed dates:

Thursday, January 17, 2019
Tuesday, February 19, 2019
Thursday, March 21, 2019
Thursday, April 18, 2019
Thursday, May 16, 2019
Thursday, June 20, 2019
Thursday, July 18, 2019
Thursday, August 15, 2019
Thursday, September 19, 2019
Thursday, October 17, 2019
Thursday, November 21, 2019
Thursday, December 19, 2019

4. Recognitions
Dennis Davis/Larry Yeager
Rationale

1. TITAN PROUD – No Exceptions - A student from each school (Mercer Elementary, Mercer Co. Intermediate School, King Middle, and Mercer County Senior High School) will be recognized each month at the board of education meetings for their efforts in the classroom, leadership skills and attitude. The student award recipient must meet the following guidelines:

  • Perfect attendance during the month student(s) are being observed.
  • Completed all homework assignments and tests.
  • Passing grade.
  • No discipline issues.
  • Student demonstrates good leadership skills.
  • Student exhibits a winning attitude and spirit toward learning and peers.

December:

MERCER ELEMENTARY SCHOOL -Zion Jones, Kindergarten

MERCER INTERMEDIATE SCHOOL – Cort Flach, 4th grade

KING MIDDLE SCHOOL – Sadie Peavler, 6th grade

MERCER COUNTY SENIOR HIGH – Chase Flach, 12th grade

 

January:

MERCER ELEMENTARY SCHOOL -Presley Nally, 1st grade

MERCER INTERMEDIATE SCHOOL –Ella Buchanan, 5th grade

KING MIDDLE SCHOOL – Jorga Sanford, 7th grade

MERCER COUNTY SENIOR HIGH – James Bordeaux, 10th grade

5. Reports
Rationale

This section of the agenda is reserved for reports only, no action will be taken.

5.A. Superintendent's Report
Dennis Davis
Rationale

The Superintendent will report to the board at this time.

5.B. Finance Officer's Report
Amber Minor
Rationale

The Finance Officer will report to the board at this time.

 

Board Meeting – February 19, 2019

January 2019 Monthly Recap - Ending GF Cash Balance $5,621,303 (LY $6,519,185)

 

  • General Fund Revenue:
    • Overall revenue is down 3% comparable to last January, this includes the beginning balance. Receipts received in the year are comparable to last year at this time.
    • Increase in Revenue of $1,363,300 between December and January
    • Received 64.5% of the revenue that is budgeted for this fiscal year
      • Suggests that more revenue than budgeted will be received due to being 58% through the year in January

         

  • Expenditures:
    • Up 4% compared to last January
    • Increase in Expenses of $1.59 million between December and January (average monthly expenses $1.6 million)
    • Expended 49.5% of the expenses that are budgeted for this fiscal year
      • Suggests that less expenses than budgeted will be expended due to being 58% through the year in January

 

  • Timeline:

February:

  • Review and approve SBDM Allocations for fiscal year 2020

     

    March:

  • Review bids for services (Mowing, Snow Removal, Audit, etc.)
  • Start discussing and reviewing salary schedules for fiscal year 2020
  • Should have Final SEEK numbers for this fiscal year

     

    April/May:

  • Continued review of salary schedules for fiscal year 2020
  • Review and approval of Tentative Budget by May 31st
  • Review and approval of school fees for fiscal year 2020
  • Review and approval of SBDM carry forward if applicable

Attachments
5.C. Attendance/Enrollment Report
Esther Hayslett
Rationale

The DPP will report to the board at this time.

Attachments
5.D. Personnel Report
Dennis Davis
Rationale

KRS 160.390; KRS 160.38; KRS 160.370    The Superintendent is responsible for all personnel actions including hiring, assignments, transfer, dismissal, suspension, reinstatement, promotion, and for reporting these actions to the board of education (KRS 160.390 (1)).  All appointments, promotions and transfers of principals, supervisors, teachers, and other school employees shall be made only by the Superintendent of schools, who shall notify the Board of the action taken (KRS 160.380(2a)).

Name

Personnel Action

Job title

Location

Date Effective

 

Certified Staff

 

Abigail Stewart-Hoskins

New Hire

.5 Math Teacher and .5 Permanent Substitute

KMS/

District

12/19/18

 

Tanya Burchett

Transfer

Preschool/Daycare Teacher

MCES

01/03/2019

 

Taylor Bottom Mastin

New Hire

MCSH English Teacher

MCSH

1/25/2019

 

Classified

 

Danny Broce

New Hire

Bus Driver

Bus Garage

1/7/2019

 

Dorothy Marksbury

New Hire

Preschool IA

MCES

01/16/2019

 

Rebecca Alford

Extra Duty

.5 Project Graduation Coordinator

MCSH

01/22/2019

 

Cindy Baker

Extra Duty

.5 Project Graduation Coordinator

MCSH

01/22/2019

 

Robin Montgomery

New Hire

Instructional Assistant

MCES

01/22/2019

 

April Turpin

New Hire

Preschool/Daycare IA

MCES

01/25/2019

 

Adela Lorca Martinez

New Hire

Preschool/Daycare IA

MCES

01/24/2019

 

Angela Smith

New Hire

Custodian

MCSH

01/28/2019

 

Dale Sexton

New Hire

Bus Driver

Bus Garage

1/14/2019

1/14/2019

Sierra Turner

New Hire

Cook/Baker

MCES

02/05/2019

 

Coaches

 

Susan Record

 

Assistant Volleyball Coach

KMS

1/15/2019

 

James Sowder

 

Head Soccer Coach

KMS

01/03/2019

 

Lindsey Matthews

 

Assistant Boys Track Coach

MCSH

12/19/18

 

Certified & Classified Subs

 

Austin Cocanougher

 

Emergency Certified Substitute

 

1/15/2019

 

Melissa Reynolds

 

Classified Substitute Bus Driver

 

02/11/2019

 

Jessica Sexton

 

Emergency Certified & Classified Substitute

 

01/25/19

 

Terminations

 

Aleena Peavler

Resignation

Preschool IA

MCES

01/18/2019

 

Alyssa Williams

Resignation

Preschool IA

MCES

01/18/2019

 

Charlie Cox

Resignation

English Teacher

MCSH

2/01/2019

 

Bridgette Howard

Resignation

Cook/Baker

MCSH

01/10/2019

 

Pamela Hurlbrink

Resignation

Bus Driver

Bus Garage

02/06/2019

 

Leaves

 

Cherie Clark

Sick leave

Worker comp. /Medical

MCES

12/18/2018-2-/13/2019

 

Chloe Wilcher

 

FMLA

MCSH

02/12/2019-2/22/2019

 

Andre Jones

 

Intermittent FMLA

MCES

Intermittent

 

Georgiana Bray

 

FMLA

MCIS

 

 

5.E. Random Drug Testing Program
David Buchanan
Attachments
6. Public Participation
Marianne Davis
Rationale

Pursuant to Board Policy 01.421, persons wishing to address the Board must first be recognized by the Chairperson and stand behind the podium. An individual or group granted the privilege of being heard must give his/her name, address, and reason for speaking. The Chairperson may rule on the relevance of the topic to the Board's Agenda, and will set the time limit to five (5) minutes. The Board will only act on/respond to items on the published agenda. If you wish to have an item placed on the agenda, you must first meet with the Superintendent.

 

At this time the board will receive comments from the public.

7. Consent Agenda
Rationale

“Consent Agenda” items are voted on with one motion and one vote. 

These are, typically, items that happen on a regular basis, are annual fees, or routine items in doing business. 

The board may discuss any item they wish.

The board has the option to pull any item out for a separate vote.

7.A. Board Meeting Minutes
Marianne Davis
7.B. Invoices
Amber Minor
Attachments
7.C. SBDM Meeting Minutes
Marianne Davis
Rationale

Approval of SBDM Meeting Minutes as presented.

Attachments
7.D. Emergency Substitute Teachers for 2019-20 school year
Amber Minor
Rationale

KRS 161.100 Provides the statutory authority for issuance of emergency certifications:

"When a district board of education satisfies the Education Professional Standards Board that it is impossible to secure qualified teachers for a position in a school under the control of the district board, the Education Professional Standards Board may issue certificates to persons who meet the qualifications determined by the Education Professional Standards Board for emergency certificates."

7.E. KISTA Bus Selling Program
Mike Preston
Rationale

The Mercer County School Transportation Department is requesting permission to sell four surplus buses using the KISTA Program. Bus # 041, 042, 043, 002.

Attachments
7.F. Out of State/Overnight Field Trip Request - KMS Louisville and Indiana
Terry Gordon
Rationale

KMS would like to take sixth grade students to Louisville and across the river to the Falls of the Ohio. Please see attached itinerary. This is an overnight out of state trip using charter buses. Please see certificate of liability from the bus service.

 

Students will pay for attending. The price is $249/student.

Attachments
7.G. Recognize KMS Spring Sports Booster Clubs
Terry Gordon
Rationale

Recognize the following booster clubs:

 

KMS Girls Soccer Booster Club

KMS Boys Soccer Booster Club

KMS Girls Softball Booster Club

KMS Baseball Booster Club

 

All four have provided the necessary documentation.

Attachments
7.H. Surplus Equipment
Amber Minor
Rationale

The board must approve an item to be deemed as surplus and to have the equipment disposed of. The attachments are the items that are requested to be deemed as surplus.

 

Attachments
8. Leaves of Absence Requests
Dennis Davis
Rationale

The following are requesting leaves of absences:

Laura Ashley Wethington - Instructional Assistant, is requesting a personal leave from April 30th - May 3rd. This would be unpaid leave.

9. Kendyl and Friends Playground
Samantha Travillian
Rationale

Kendyl and Friends Foundation is requesting permission to place a playground on Mercer County School property. Further information can be given upon meeting.

10. Chief Academic Officer Position
Dennis Davis
Rationale

New job description for Chief Academic Officer position. Job description will be available at the time of the board meeting.

Attachments
11. SBDM Section 6 Allocations
Amber Minor
Rationale

Attached are the proposed Section 6 Allocations for 2019-20.

The base per pupil amount for Section 6 will be $139.33, the additional Section 6 per pupil amount for school supplies will differ by school:

MCES $25.00/student

MCIS $35.00/student

KMS $45.00/student

MCSH $55.00/student

The total cost of the SBDM Allocation excluding staffing is $497,333.52 for 2019-20 compared to $418,857.26 for 2018-19. This is an increase of $78,476.26, where increased tax revenue will cover this.

Attachments
12. Adjournment
Marianne Davis