Marianne Davis, District 1

Larry Yeager, District 2

Billy Montgomery, District 3

Christie Devine, District 4

Randy Phillips, District 5

The agenda is being presented for approval. Any changes are to be made at this time.

1. TITAN PROUD – No Exceptions - A student from each school (Mercer Elementary, Mercer Co. Intermediate School, King Middle, and Mercer County Senior High School) will be recognized each month at the board of education meetings for their efforts in the classroom, leadership skills and attitude. The student award recipient must meet the following guidelines:

GUIDELINES 

• Perfect attendance during the month student(s) are being observed.
• Completed all homework assignments and tests.
• Passing grade.
• No discipline issues.
• Student demonstrates good leadership skills.
• Student exhibits a winning attitude and spirit toward learning and peers.

MERCER ELEMENTARY SCHOOL -Kylee Lyons, 1st grade

MERCER INTERMEDIATE SCHOOL – Clara Santander, 5th grade

KING MIDDLE SCHOOL – Callie Shewmaker, 8th grade

MERCER COUNTY SENIOR HIGH – Chasity Redfern, 11th grade

2. KMS Lady Titans Basketball Team – 2018 State Champs

Elizabeth Benham

Lauren Bordeaux

Makayla Burns

Cambry Cheek (7th)

Nicole Cortes (Gutierrez)

Anna Kate Drakeford

Sara Dunn (7th)

Amritha Ekambaram

Rebecca Gamble

Kallise Gammon

Lindsay Jessie

Riley Johnson

Hope Lanham

Jersey McGinnis

Timberlynn Yeast

Head Coach: Todd Bryant

This section of the agenda is reserved for reports only, no action will be taken.

The Superintendent will report to the board at this time.

Superintendent Report

November 15, 2018

• Curriculum Update:all the schools are presently working on their Comprehensive School Improvement Plan and the district is working on the District Improvement Plan.The principal of each school and their SBDM councils will be presenting their plan at the January board meeting.Attached is a sheet that Jennifer Hatton has prepared for the meeting we are having at each school and with each school’s leadership team.The Leadership Team of each school, the Instructional Coaches, Jennifer Hatton are meeting once a month.This is an example of what we are covering in the meetings that we are having.

   

• I want to THANK each school and staff for their Veteran’s Day Program.I am so proud of our students and staff for what they do and how they treat our veterans.Each school takes great pride in recognizing and honoring our veterans.

   

• Today I was able to attend an assembly with King Middle School for their 7^th and 8^th graders.The assembly covered the topic of social media.It went into detail of the positive and negative uses of social media.The presenter, a former police officer from Nicholasville, has spoken with all students from grades 7^th through 12^th.He used some real life examples that had actually happened to other students.He reminded the students that whatever they put on the world wide web never goes away and how employers are using social media in doing background checks when they are hiring.

• Monitoring Form

The Finance Officer will report to the board at this time.

Board Meeting – November 15, 2018

October 2018 Monthly Recap - Ending GF Cash Balance $2,723,660 (LY $3,508,747)

• General Fund Revenue:
  • Down 2% compared to last October
  • Increase in Revenue of $1,138,619 between September and October
  • Received 22% of the revenue that is budgeted for this fiscal year

     

• Expenditures:
  • Up 5% compared to last year October
  • Increase in Expenses of $1.65 million between September and October (average monthly expenses between $1.4 - $1.5 million)
    • Mainly due to:
      • Tax commission
      • Debt Service Payment for General Fund Bond
  • Expended 28% of the expenses that are budgeted for this fiscal year

• Timeline:

          November:

• Finance staff out to Fall KASBO Conference November 14-16

   

  December:

• Review/approve items for District Improvements Project
• Review staffing guidelines
• Regular Board Meeting scheduled for Wednesday, December 19^th at 5:30 p.m.

   

  January:

• Review Draft Budget for fiscal year 2020
• Receive SEEK estimates for fiscal year 2020

• Activity Accounts Sept 2018
• Balance Sheet Report Oct 2018
• Bank Reconciliation October 2018
• Financial Summary October 2018
• Monthly Financial Report Oct 2018

The DPP will report to the board at this time.

Mercer County Schools
Attendance Report 2018 - 2019 Month 3 (09/28/18 - 11/01/18)   

• Month 3 18 19.pdf

KRS 160.390; KRS 160.38; KRS 160.370    The Superintendent is responsible for all personnel actions including hiring, assignments, transfer, dismissal, suspension, reinstatement, promotion, and for reporting these actions to the board of education (KRS 160.390 (1)).  All appointments, promotions and transfers of principals, supervisors, teachers, and other school employees shall be made only by the Superintendent of schools, who shall notify the Board of the action taken (KRS 160.380(2a)).

Joe Montgomery with White & Company, P.S.C. will present the audit report for fiscal year 2018.

• MercerCountySchoolDistrict_18.pdf

Pursuant to Board Policy 01.421, persons wishing to address the Board must first be recognized by the Chairperson and stand behind the podium. An individual or group granted the privilege of being heard must give his/her name, address, and reason for speaking. The Chairperson may rule on the relevance of the topic to the Board's Agenda, and will set the time limit to five (5) minutes. The Board will only act on/respond to items on the published agenda. If you wish to have an item placed on the agenda, you must first meet with the Superintendent.

At this time the board will receive comments from the public.

“Consent Agenda” items are voted on with one motion and one vote. 

These are, typically, items that happen on a regular basis, are annual fees, or routine items in doing business. 

The board may discuss any item they wish.

The board has the option to pull any item out for a separate vote.

• November 1, 2018 Meeting Minutes
• October 18, 2018 Meeting Minutes

• Paid Warrant Report October 2018

Approval of the SBDM Minutes as presented.

• KMS SBDM September 12, 2018.pdf
• MCIS SBDM Minutes 9-11-18

Clinical Partnership Agreement with Morehead State University.

• Morehead State University MOA.pdf

Provide clinical experiences for students at the University of the Cumberlands Nursing Program.

• University of the Cumberlands MOA.pdf

An agreement with Centre College to provide clinical experiences.

• Centre College MOA.pdf

KMS would like permission to continue its tradition of taking 8th grade students on an overnight out of state trip. This year we plan to go to NY.

Students/parents will be responsible for paying their own way.

• KMS NY trip 2 - Terry Gordon (1)
• KMS NY Trip 1 - Terry Gordon.pdf
• KMS NY Trip 3 - Terry Gordon
• NY Certificate of Liability Shockey Tours - Terry Gordon

KMS would like for the BOE to recognize the KMS Boys Basketball Booster Club.

• BBB Booster Club - Terry Gordon.pdf

Approval of the vision services contract as attached.

• Vision Services Contract.pdf

The Preschool Partnership Grant was awarded to Mercer County Schools again this fiscal year in the increased amount of $148,500. The purpose of the grant is to award opportunities for all day care for students that are eligible. 

A portion of the funds were set aside to create a daycare room at Mercer County Elementary School. The school has the physical room to do this. This would require the creation of a certified teacher position and the creation of 3 classified Instructional Assistant positions at 7.5 hours per day, all paid for with Preschool Partnership Grant funds.

Change the Food Service Director Position from job class code 7466 to 7467 to meet State and Federal Guidelines. See job description attached.

Change the salary schedule to reflect:

• 7467 Food Service Director.pdf

Changing field trip rate on the salary schedule from $10.25/hour to $13.00/hour effective with time worked November 18, 2018 and on.

RESOLUTION OF THE BOARD OF EDUCATION OF THE MERCER COUNTY (KENTUCKY) SCHOOL DISTRICT, APPROVING A GUARANTEED ENERGY SAVINGS CONTRACT WITH CMTA INC.; AND APPROVING THE PLAN OF FINANCING THE COST OF SAID PROJECT; AUTHORIZING AND APPROVING THE EXECUTION OF A CONTRACT, LEASE AND OPTION WITH THE MERCER COUNTY SCHOOL DISTRICT FINANCE CORPORATION AND ANY FURTHER NECESSARY INSTRUMENTS.