Marianne Davis, District 1

Larry Yeager, District 2

Billy Montgomery, District 3

Christie Devine, District 4

Randy Phillips, District 5

The agenda is being presented for approval. Any changes are to be made at this time.

The following will be recognized by the Board of Education for their achievements.


1. TITAN PROUD – No Exceptions - A student from each school (Mercer Elementary, Mercer Co.
Intermediate School, King Middle, and Mercer County Senior High School) will be recognized each month
at the board of education meetings for their efforts in the classroom, leadership skills and attitude. The
student award recipient must meet the following guidelines:


GUIDELINES
? Perfect attendance during the month student(s) are being observed.
? Completed all homework assignments and tests.
? Passing grade.
? No discipline issues.
? Student demonstrates good leadership skills.
? Student exhibits a winning attitude and spirit toward learning and peers.


MERCER ELEMENTARY SCHOOL - Reid Rowland, Preschool

MERCER INTERMEDIATE SCHOOL – Isabella Schroeder, 4th grade

KING MIDDLE SCHOOL – Hailey Robinson, 7th grade

MERCER COUNTY SENIOR HIGH – Hunter Sims, 10th grade

2. MCSH FFA State Champs – Junior Dairy Judging Team

Mercer County Senior High School FFA members, Breanna Sullens, Carleigh Randsdell, Laney Bast and
Amelia Ellis recently won the state Junior Dairy judging contest at the Kentucky State Fair.
The contest is open to all 9th graders in the state FFA association. The members judge 6 classes of cows
and heifers. They are taught to evaluate structure, correctness, feminity, angularity, depth of body,
flatness of bone, and mammary system on cows. In the mammary, they look at bloom, median
suspensory ligament, fore and rear udder attachment, and correct teat size and placement.

This section of the agenda is reserved for reports only, no action will be taken.

The Superintendent will report to the board at this time.

New Graduation Requirements:

• English I and II AND two additional English language arts credits aligned with the student’s Individual Learning Plan (ILP)
• Algebra I and Geometry AND two additional mathematics credits aligned with the student’s ILP
• 3 credits social studies (at least 1 aligned with the student’s ILP)
• 3 credits science (at least 1 aligned with the student’s ILP)
• 1 credit visual and performing arts
• ½ credit physical education
• ½ credit health
• 6 additional credits aligned with the student’s ILP

Students also would have to demonstrate proficiency in reading and mathematics on a 10th-grade test. If they do not pass, they could take the test twice in 11th grade and twice in 12th grade. If a student still does not pass, they would have the opportunity to demonstrate proficiency in reading and mathematics through an alternative portfolio process.

Students would be required to pass a civics exam, receive instruction in financial literacy, demonstrate competency in essential skills and technology, all as required by statute. As well, students would be required to demonstrate academic or career readiness as defined in the state’s accountability system.

Senior Seminar Day

Our seniors along with the seniors from Burgin High School participated in our fourth Senior Seminar Day.  The seniors toured local industries and saw presentations from the companies on possible employment opportunities.  The industries that participated were Corning Inc., Denyo, Essity, Ephraim McDowell James B. Haggin Hospital, Hitachi, and KU-EW Brown.  Thank you to all those industries for providing this opportunity and Whitaker Bank for feeding the seniors.  I also want to thank Mike Willand (Mercer County Industrial Development Authority for organizing the event.

• KSBA Letter

The Finance Officer will report to the board at this time.

September 2018 Monthly Recap - Ending GF Cash Balance $3,229,577 (LY $3,944,725)

• General Fund Revenue:
  • Down 4% compared to last September
  • Increase in Revenue of $1,053,196 between September 2018 and August 2018
  • Received 16.2% of the revenue that are budgeted for this fiscal year

     

• Expenditures:
  • Up 3% compared to last year September
  • Increase in Expenses of $1.5 million between September 2018 and August 2018 (normal increase)
  • Expended 20.1% of the expenses that are budgeted for this fiscal year

     

• Other:
  • The working budget was submitted successfully by September 30^th to KDE
  • We received notification that SEEK is estimated to be right where we were originally thinking. The forecast showed our Net SEEK to be $10,446,169 with $249,020 in Capital Outlay Funds. The tentative shows our Net SEEK to be $10,446,190 with $248,932 in Capital Outlay Funds. We will receive our Final SEEK numbers in the spring.

• Timeline:

         October:

• Open enrollment for health insurance through October 26
• Completing the audit reports and Audited Annual Financial Report to submit to KDE by November 15

   

  November:

• Special Board Meeting to be held on November 1^st at 5:30 p.m. regarding the Energy Savings Project
• Finance staff out to Fall KASBO Conference November 14-16

• Balance Sheet September 2018
• Bank Reconciliation September 2018
• Financial Summary September 2018.pdf
• Monthly Financial Report September 2018
• School Activity Accounts Sept 2018

The DPP will report to the board at this time if needed.

The Food Service Director will report at this time if needed.

Any principal may report to the board at this time if needed.

KRS 160.390; KRS 160.38; KRS 160.370    The Superintendent is responsible for all personnel actions including hiring, assignments, transfer, dismissal, suspension, reinstatement, promotion, and for reporting these actions to the board of education (KRS 160.390 (1)).  All appointments, promotions and transfers of principals, supervisors, teachers, and other school employees shall be made only by the Superintendent of schools, who shall notify the Board of the action taken (KRS 160.380(2a)).

Pursuant to Board Policy 01.421, persons wishing to address the Board must first be recognized by the Chairperson and stand behind the podium. An individual or group granted the privilege of being heard must give his/her name, address, and reason for speaking. The Chairperson may rule on the relevance of the topic to the Board's Agenda, and will set the time limit to five (5) minutes. The Board will only act on/respond to items on the published agenda. If you wish to have an item placed on the agenda, you must first meet with the Superintendent.

At this time the board will receive comments from the public.

“Consent Agenda” items are voted on with one motion and one vote. 

These are, typically, items that happen on a regular basis, are annual fees, or routine items in doing business. 

The board may discuss any item they wish.

The board has the option to pull any item out for a separate vote.

• MeetingMinutes09202018

• Paid Warrant Reports-September 2018.pdf

• KMS SBDM August 8, 2018
• MCIS SBDM Minutes 8-14-18
• MCSH SBDM 1-18-2018 Official Minutes
• MCSH SBDM 2-12-2018 Official Minutes
• MCSH SBDM 2-20-2018 Official Minutes
• MCSH SBDM 3-19-2018 Official Minutes
• MCSH SBDM 4-16-2018 Official Minutes
• MCSH SBDM 5-21-2018 Official Minutes
• MCSH SBDM 6-18-2018 Official Minutes
• MCSH SBDM 7-16-2018 Official Minutes
• MCSH SBDM 8-20-2018 Official Minutes

The Technology Activity Report must be board approved annually. The attached report shows expenditures in regards to technology and if they were paid for with KETS funds or other funds. In order for the district to receive funds from KETS for the current fiscal year, this report must be approved and sent to KDE.

• 2018 Blank TAR Signature Page
• Mercer Co FY18 TAR
• TAR Email.pdf

Contracts for Nonresident Pupils must be completed prior to February 1, for the upcoming school year.   Each contract must be approved by both reciprocating local boards of education. Each district must report a list of students enrolled to their resident district by November 1st.   

Summary of contract numbers:

Districts with release of plus/minus 4:

Anderson Co.

Boyle Co.

Burgin Independent School

Danville Independent Schools

Jessamine Co. Schools

Marion Co. Schools

Woodford Co Schools.

Garrard Co. Schools:  one for one agreement 

Lincoln Co. Schools:  only current students on contracts

Washington Co. Schools:  approval by the Superintendents of both districts

• 2018 2019 Contract numbers for board by district.pdf

Presented change to Board Procedure 09.2241 AP.1 Student Medication Guidelines:

Removal of "OR a new prescription bottle from the pharmacy indicating the change and a note from the student's parent/guardian" under Prescription Medications.

See attached updated procedure.

• AQ09.2241 AP.1.docx

The House of Grace, Hope & Mercy are requesting to use the auditorium at the high school on Saturday, November 10, 2018. They have supplied all required insurance documentation and have already sent payment for the custodial services needed.

• Facilities Use Request.pdf

Due to the many service times, programs and student allergies at Mercer Elementary, it is my recommendation as Director of Food Service to create a 6 hour position to help this school be successful and help ensure student safety and quality of school meals. Food Service Fund (51) will pay for the salary/fringe of this position. The position in a full year will be 6 hours/day and 180 days/year.

Requesting permission to name golf practice facility in honor of late assistant coach Phil Williams. Coach Williams and his son were instrumental in funding this project. Dedication is scheduled Saturday October 20th.

Cost of signage to be covered by the Golf Boosters.

• Titans Golf Phil Williams Pratice Facility Sign - William Anderson.pdf

Approval of the BG-2 that will be available the evening of the board meeting, along with project scope documentation.

• MCES BG-2
• MCIS BG-2
• KMS BG-2
• MCHS BG-2
• Harlow BG-2
• Scope Documents Summary
• 095113 ACOUSTICAL PANEL CEILINGS
• 2017-09-20-King Mech Specs
• 2017-09-20-King-Elec Specs
• 2017-09-20-Mercer Int-Elec Specs (1)
• 2017-09-20-Mercer Int-Mech Specs
• 262400-Electrical Distribution Equip King Middle School
• 262400-Electrical Distribution Equip Mercer Intermediate School
• GE1.0 - GENERAL ELEC
• INTERMEDIATE - 180925
• KING MIDDLE SCHOOL - 180925
• XMKM18 - Intermediate Mech dwgs
• XMKM18 - KMS Mech dwgs

Approval of the BG-2, BG-3 and project scope documents for District Improvements Project. Documents are attached.

• CD-BG FORMS-1832
• MERCER COUNTY SCHOOL RENOVATIONS

Approval to seek bids for the District Improvements Project.