The Superintendent will report to the board at this time.

Superintendents Report

August 16, 2018

• I want to first start-off by thanking our students, parents, staff, and administrators for a wonderful start to the school year.We have a great week and a day.It was so enjoyable watching our staff interact with parents and students.I have seen our staff building relationships much more than any other year.Thank you!
• Each of you have a magazine on your desk.It is a copy of the Kentucky School Advocate, which is a publication of the Kentucky School Boards Association.This is a magazine that is distributed throughout the 173 school districts across the state of Kentucky.If you will look at the front page, you will notice Makenzie Ezell, a Mercer County student who just graduated on the front cover.KSBA did an article on Miranda Goodlett’s Teacher Training program at the high school which prepares those students for the education field.Mercer County actually has four full pages on the magazine.Congratulations to Mrs. Miranda Goodlett and the high school for such a wonderful program.
• HOVERCAMS – well, it has been an adventure but we have almost installed all the 96 HOVERCAMS across the district.MCES and MCIS had all their HOVERCAMS up and functional this past Monday.King Middle School will be complete next Monday.I have received nothing but praise from our teachers.They love the HOVERCAM board.If you get a chance, please stop by one of the schools and look at one of the interactive boards in action.They are amazing.

The Finance Officer will report to the board at this time.

Board Meeting – August 16, 2018

July 2018 Monthly Recap - Ending GF Cash Balance $4,165,648 (LY $4,855,010)

• Revenue:
  • Up 6% compared to last July
    • Largely due to:
      • Receiving $60,335 in Property & Motor Vehicle Taxes this July as opposed to $0 last July

         

• Expenditures:
  • Up 14% compared to last year at this time
    • Largely due to:
      • Spending $67,806 more in Instruction than last July

• Timeline:

          August:

• Tax hearing on August 23^rd at 5:30 p.m.
• Special Board Meeting on August 23^rd at 6 p.m. to set tax rate and look at Section 6 allocations
• Auditor in district August 27 - 31

   

  September:

• Working Budget must be board approved and sent to KDE by September 30^th
• KISTA Participation Resolution should be reviewed and approved
• Indirect Costs will be reviewed and approved

• AcctAcctsJune2018
• Balance Sheet Report July 2018
• BankRecJuly2018
• FinancialSummaryJuly2018
• MnthlyFinancialRptJuly2019

The DPP will report to the board at this time.

Enrollment as of 8/16/18:

MCES: 

K:  8 homeroom classes 183 students  

1:  8 homeroom classes scheduled 201students   

2: 9 homeroom classes 209 students

Total Number:  593 (Not including preschool) 

MCIS: 

3rd:  9 homeroom classes 214 students

4th:  8 homeroom classes 217 students (cap increases here)

5th: 8 homeroom classes 221 students 

Total MCIS: 652

KMS: 

6th: 220 students

7th: 195 students

8th: 193 students

Total KMS: 608

MCSH: 

9th: 210 students

10th:  199 students

11th: 196 students

12th:  172 students 

14th:  3 students

MCSH Total:  780

Mercer Central:  33 students (11 of these are virtual) 

Day Treatment: 11 (intakes still occurring) 

District total: 2677 (without preschool)

FRAM Eligible as of 8/16/18
District Total: 1389 Free/Reduce out of 2677 (51.9%)

MCES: 349 Free/Reduced out of 593(58.9% Not including preschool) 

MCIS: 397 Free Reduced out of 652 (61.0%)

KMS: 320 Free/Reduced out of 608(52.6%)

MCSH: 294 Free/Reduced out of 780 (37.7%) 

Mercer Central: 21 Free/Reduced out of 31 students (67.7%)

Day Treatment: 8 Free/Reduced out of 11 (72.7%) 

Student Population Excluding White not of Hispanic Origin: 

District total:  16.85%

MCES:  15.59% (includes preschool) 

MCIS: 19.02%

KMS: 17.11%

MCSH: 16.28%

Mercer Central:  6.06%

Day Treatment: 18.18%

Pursuant to Board Policy 01.421, persons wishing to address the Board must first be recognized by the Chairperson and stand behind the podium. An individual or group granted the privilege of being heard must give his/her name, address, and reason for speaking. The Chairperson may rule on the relevance of the topic to the Board's Agenda, and will set the time limit to five (5) minutes. The Board will only act on/respond to items on the published agenda. If you wish to have an item placed on the agenda, you must first meet with the Superintendent.

“Consent Agenda” items are voted on with one motion and one vote. 

These are, typically, items that happen on a regular basis, are annual fees, or routine items in doing business. 

The board may discuss any item they wish.

The board has the option to pull any item out for a separate vote.

• July 19 2018 Regular Meeting Minutes

• KMS SBDM July 23 2018
• KMS SBDM June 5 2018
• KMS SBDM Minutes May 8 2018
• MCES SBDM minutes 7-10-18

• Board Financial Reports-July 2018

The board must annually approve booster organizations to continue in the district. The following boosters are up for approval and have submitted all required documentation:

MCIS PTO

MCES PTO

KMS Football Booster Club

KMS Girls Basketball Booster Club

MCES Preschool is requesting to take an out of county field trip to Eckert's Orchard in Versailles, KY on October 3 and October 4.

• MCES Preschool Out of District Field Trip Request

KMS would like permission to hold its fall bookfair on September 4 - 10, 2018.

There is an annual requirement for the school board to approve funding assurances. The document provides information on how our district utilizes federal and state funding sources to meet the learning needs of our students. Board approval is required of this document in order for the Kentucky Department of Education to release the 2018-19 funding to the district.

• 2019 District Funding Assurances

KRS 160.390; KRS 160.38; KRS 160.370    The Superintendent is responsible for all personnel actions including hiring, assignments, transfer, dismissal, suspension, reinstatement, promotion, and for reporting these actions to the board of education (KRS 160.390 (1)).  All appointments, promotions and transfers of principals, supervisors, teachers, and other school employees shall be made only by the Superintendent of schools, who shall notify the Board of the action taken (KRS 160.380(2a)).

The Mercer County FFA would like to attend the National FFA Convention October 23-26 in Indianapolis Indiana. This is the highlight of FFA year with great leadership workshops, motivational speakers, contest, and career fair. The FFA members will be actively involved in the fore mentioned activities.

The board must approve to enter into a memorandum of agreement with Midway University in order to accept student teachers from the university.

• Midway University MOA

The board must approve the dual credit memorandum of agreement with BCTC annually in order for students to gain dual credits through BCTC. The agreement is attached.

• BCTC Dual Credit MOA

All district, regional and up trophies from before the merger are displayed at the high school cafeteria.  The trophies being declared surplus are invitational tournament trophies.

The attached job description for Instructional Supervisor/District Assessment Coordinator has a recommended addition of "or Principal Certification" on number two (2) of the minimum qualifications.

• INSTRUCTIONAL-SUPR-JOB-DESCP (1)

The board must approve the BG-1 to be completed and sent to KDE before work can be started on a canopy at KMS for student drop-off/pick-up. This will be included in the energy savings project.

Eric Steva with RossTarrant Architects will have the results from the RFP for survey work at KMS for a canopy to be used for student drop-off/pick-up.

• Ross-Tarrant - King Middle School
• Ross-Tarrant Survey RFP results and recommendation