Bath County
June 29, 2018 10:00 AM
Board of Education Special Meeting
1. Call to Order
2. Silent Devotion & Pledge of Allegiance
3. District Spotlight- 2018 Retiree's
4. Superintendent & Board communication
5. Discussion and possible action on the following items:
Actions Taken

Motion Passed:  Motion to approve May 21, 2018 minutes, May financial reports, claims, superintendent expenditures, personnel report, fundraising, use of facility, travel, grant, review of all monthly financial reports on all funds, updated classified salaried schedule for 2018-19 SY, food service summer pay scale and superintendent work contract calendar for the 2018-19 SY passed with a motion by Mr. John Steele and a second by Mrs. Christy Shaw.

Member Votes
Mr. Eric Conkright Yes
Ms. Brenda Holder Absent
Mr. Hurschell Rawlings Absent
Mrs. Christy Shaw Yes
Mr. John Steele Yes
5.a. May 21, 2018 minutes
5.b. May Financial Reports
5.c. Claims
5.d. Superintendent Expenditures
5.e. Personnel Report
5.f. Fundraising
5.g. Use of Facility
5.h. Travel
5.i. Grant(s)
5.j. Review of all monthly financial reports on all funds
5.k. Updated classified salaried schedule for 2018-19
5.l. Food Service Summer Pay Scale
5.m. Superintendent work contract calendar for the 2017-18 SY
6. Public Comments
7. Discussion and possible action on Change Order #025-02 Vescio's Sports Field Inc., -$5,600.00 overall deduct
Actions Taken

Motion Passed:  Motion to approve Change Order #025-02 Vescio's Sports Field Inc., deduct of -$5,600.00 passed with a motion by Mr. John Steele and a second by Mrs. Christy Shaw.

Member Votes
Mr. Eric Conkright Yes
Ms. Brenda Holder Absent
Mr. Hurschell Rawlings Absent
Mrs. Christy Shaw Yes
Mr. John Steele Yes
8. Discussion and possible action to approve Change Order #030-02 to The Walker Company, an additional cost of $34,306.15
Actions Taken

Motion Passed:  Motion to approve Change Order #030-02 to The Walker Company, an additional cost of $34,306.15 passed with a motion by Mrs. Christy Shaw and a second by Mr. John Steele.

Member Votes
Mr. Eric Conkright Yes
Ms. Brenda Holder Absent
Mr. Hurschell Rawlings Absent
Mrs. Christy Shaw Yes
Mr. John Steele Yes
9. Discussion and possible action to approve Fiscal Year 2018 Annual Financial Report (AFR)
Actions Taken

Motion Passed:  Motion to approve Fiscal Year 2018 Annual Financial Report (AFR) passed with a motion by Mrs. Christy Shaw and a second by Mr. John Steele.

Member Votes
Mr. Eric Conkright Yes
Ms. Brenda Holder Absent
Mr. Hurschell Rawlings Absent
Mrs. Christy Shaw Yes
Mr. John Steele Yes
10. Discussion and possible action to approve Automated AP Payments
Actions Taken

Motion Passed:  Motion to approve Automated Accounts Payable Payments with Fifth Third Bank for FY19 passed with a motion by Mrs. Christy Shaw and a second by Mr. John Steele.

Member Votes
Mr. Eric Conkright Yes
Ms. Brenda Holder Absent
Mr. Hurschell Rawlings Absent
Mrs. Christy Shaw Yes
Mr. John Steele Yes
11. Discussion and possible action to approve KDE Fidelity Bond Report
Actions Taken

Motion Passed:  Motion to approve Kentucky Department of Education Fidelity Bond Report for FY19 passed with a motion by Mrs. Christy Shaw and a second by Mr. John Steele.

Member Votes
Mr. Eric Conkright Yes
Ms. Brenda Holder Absent
Mr. Hurschell Rawlings Absent
Mrs. Christy Shaw Yes
Mr. John Steele Yes
12. Discussion and possible action to approve KDE Bond Depository Report
Actions Taken

Motion Passed:  Motion to approve Kentucky Department of Education Bond Depository Report for FY19 passed with a motion by Mr. John Steele and a second by Mrs. Christy Shaw.

Member Votes
Mr. Eric Conkright Yes
Ms. Brenda Holder Absent
Mr. Hurschell Rawlings Absent
Mrs. Christy Shaw Yes
Mr. John Steele Yes
13. Discussion and possible action to approve FMLA/LWOP for an elementary teacher
Actions Taken

Motion Passed:  Motion to approve Family Medical Leave and Leave Without Pay for an elementary teacher -Kate Beiker passed with a motion by Mr. John Steele and a second by Mrs. Christy Shaw.

Member Votes
Mr. Eric Conkright Yes
Ms. Brenda Holder Absent
Mr. Hurschell Rawlings Absent
Mrs. Christy Shaw Yes
Mr. John Steele Yes
14. Discussion and possible action on second reading and review of the 2018-19 KSBA annual policy/procedure updates
Actions Taken

Motion Passed:  Motion to approve second reading and review of the 2018-19 KSBA annual policy/procedure updates passed with a motion by Mr. John Steele and a second by Mrs. Christy Shaw.

Member Votes
Mr. Eric Conkright Yes
Ms. Brenda Holder Absent
Mr. Hurschell Rawlings Absent
Mrs. Christy Shaw Yes
Mr. John Steele Yes
15. Discussion and possible action on approving Agreement relating to Health Services with the Gateway District Health Department for the 2018-19 school year
Actions Taken

Motion Passed:  Motion to approve Agreement relating to Health Services with the Gateway District Health Department for the 2018-19 school year passed with a motion by Mr. John Steele and a second by Mrs. Christy Shaw.

Member Votes
Mr. Eric Conkright Yes
Ms. Brenda Holder Absent
Mr. Hurschell Rawlings Absent
Mrs. Christy Shaw Yes
Mr. John Steele Yes
16. Discussion and possible action to approve district assurances from KDE
Actions Taken

Motion Passed:  Motion to approve Bath County district assurances from Kentucky Department of Education for 2018-19 SY passed with a motion by Mrs. Christy Shaw and a second by Mr. John Steele.

Member Votes
Mr. Eric Conkright Yes
Ms. Brenda Holder Absent
Mr. Hurschell Rawlings Absent
Mrs. Christy Shaw Yes
Mr. John Steele Yes
17. Discussion and possible action on approval of Bath County Progress Notes for 2018 CDIP/CSIP
Actions Taken

Motion Passed:  Motion to approve Bath County Progress Notes for 2018 CDIP/CSIP passed with a motion by Mrs. Christy Shaw and a second by Mr. John Steele.

Member Votes
Mr. Eric Conkright Yes
Ms. Brenda Holder Absent
Mr. Hurschell Rawlings Absent
Mrs. Christy Shaw Yes
Mr. John Steele Yes
18. Discussion and possible action on Morehead State University Memorandum of Agreement (MOA) with Bath County Board of Education for dual credit classes at BCHS for the 2018-19 SY
Actions Taken

Motion Passed:  Motion to approve Morehead State University Memorandum of Agreement (MOA) with Bath County Board of Education for dual credit classes for the 2018-19 SY passed with a motion by Mrs. Christy Shaw and a second by Mr. John Steele.

Member Votes
Mr. Eric Conkright Yes
Ms. Brenda Holder Absent
Mr. Hurschell Rawlings Absent
Mrs. Christy Shaw Yes
Mr. John Steele Yes
19. Discussion and possible action on approving Memorandum of Agreement with Gateway Headstart and Bath County School District for preschool programs
Actions Taken

Motion Passed:  Motion to approve Memorandum of Agreement with Gateway Headstart and Bath County School District for preschool programs for the 2018-19 SY passed with a motion by Mrs. Christy Shaw and a second by Mr. John Steele.

Member Votes
Mr. Eric Conkright Yes
Ms. Brenda Holder Absent
Mr. Hurschell Rawlings Absent
Mrs. Christy Shaw Yes
Mr. John Steele Yes
20. Discussion and possible action to approve Memorandum of Agreement for Family Resource and Youth Service Centers (FRYSC) for the 2018-19 School Year
Actions Taken

Motion Passed:  Motion to approve Memorandum of Agreement for Bath County Schools Family Resource and Youth Service Centers (FRYSC) for the 2018-19 School Year passed with a motion by Mrs. Christy Shaw and a second by Mr. John Steele.

Member Votes
Mr. Eric Conkright Yes
Ms. Brenda Holder Absent
Mr. Hurschell Rawlings Absent
Mrs. Christy Shaw Yes
Mr. John Steele Yes
21. Discussion and possible action to approve Memorandum of Agreement (MOA) with Kentucky Department of Education for the Locally Operated Career & Technical Ed Center/Department
Actions Taken

Motion Passed:  Motion to approve Memorandum of Agreement (MOA) with Kentucky Department of Education for the Locally Operated Career & Technical Ed Center/Department for the 2018-19 school year passed with a motion by Mrs. Christy Shaw and a second by Mr. John Steele.

Member Votes
Mr. Eric Conkright Yes
Ms. Brenda Holder Absent
Mr. Hurschell Rawlings Absent
Mrs. Christy Shaw Yes
Mr. John Steele Yes
22. Discussion and possible action to approve Memorandum of Agreement (MOA) between Maysville Community And Technical College and Bath County High School
Actions Taken

Motion Passed:  Motion to approve MOA between Maysville Community And Technical College and Bath County High School for the 2018-19 school year passed with a motion by Mrs. Christy Shaw and a second by Mr. John Steele.

Member Votes
Mr. Eric Conkright Yes
Ms. Brenda Holder Absent
Mr. Hurschell Rawlings Absent
Mrs. Christy Shaw Yes
Mr. John Steele Yes
23. Discussion and possible action to approve one-year emergency and provisional certification teachers for the 2018-19 SY
Actions Taken

Motion Passed:  Motion to approve one-year emergency and provisional certification teachers for 2018-19 SY passed with a motion by Mrs. Christy Shaw and a second by Mr. John Steele.

Member Votes
Mr. Eric Conkright Yes
Ms. Brenda Holder Absent
Mr. Hurschell Rawlings Absent
Mrs. Christy Shaw Yes
Mr. John Steele Yes
24. Discussion and possible action to appoint certified employee to the Certified evaluation Appeals Committee
Actions Taken

Motion Passed:  Motion to appoint John Slone to the Certified Evaluation Appeals Committee to serve July 1, 2018, through June 30, 2019 passed with a motion by Mr. John Steele and a second by Mrs. Christy Shaw.

Member Votes
Mr. Eric Conkright Yes
Ms. Brenda Holder Absent
Mr. Hurschell Rawlings Absent
Mrs. Christy Shaw Yes
Mr. John Steele Yes
25. Discussion and possible action on accepting bids
Actions Taken

Motion Passed:   Motion to approve the following bids for the 2018-19 SY: Student Accident Insurance with Roberts Insurance, Worker's Compensation with KEMI (through Southern States) Property, Liability, Automobile, Umbrella, Other Insurance (crime, Inland Marine) with Southern States using Liberty Mutual, Diesel and Gas with Kentucky Petroleum System, Fire Protection Services with Amteck, and Photography with Lifetouch. passed with a motion by Mr. John Steele and a second by Mrs. Christy Shaw.

Member Votes
Mr. Eric Conkright Yes
Ms. Brenda Holder Absent
Mr. Hurschell Rawlings Absent
Mrs. Christy Shaw Yes
Mr. John Steele Yes
26. Discussion and possible action to advertise and accept bids for the concession stand at BCHS
Actions Taken

Motion Passed:  Motion to advertise and accept lowest or best bid for the concession stand at BCHS passed with a motion by Mr. John Steele and a second by Mrs. Christy Shaw.

Member Votes
Mr. Eric Conkright Yes
Ms. Brenda Holder Absent
Mr. Hurschell Rawlings Absent
Mrs. Christy Shaw Yes
Mr. John Steele Yes
27. Discussion and possible action on BCHS Sports Field Guidelines
Actions Taken

Motion Passed:  Motion to open track to public under the bchs sport guidelines passed with a motion by Mr. John Steele and a second by Mrs. Christy Shaw.

Member Votes
Mr. Eric Conkright Yes
Ms. Brenda Holder Absent
Mr. Hurschell Rawlings Absent
Mrs. Christy Shaw Yes
Mr. John Steele Yes
28. Motion to go in executive session pursuant to KRS 61.810(1)(c) proposed or pending litigation and (1)(f) personnel (1)(b) property
Actions Taken

Motion Passed:  Motion to go in executive session pursuant to KRS 61.810(1)(c) proposed or pending litigation and (1)(f) personnel (1)(b) property at 11:14am passed with a motion by Mr. John Steele and a second by Mrs. Christy Shaw.

Member Votes
Mr. Eric Conkright Yes
Ms. Brenda Holder Absent
Mr. Hurschell Rawlings Absent
Mrs. Christy Shaw Yes
Mr. John Steele Yes
29. Motion to come out of executive session and take any necessary action
Actions Taken

Motion Passed:  Motion to come out of executive session at 11:45am with no action taken passed with a motion by Mr. John Steele and a second by Mrs. Christy Shaw.

Member Votes
Mr. Eric Conkright Yes
Ms. Brenda Holder Absent
Mr. Hurschell Rawlings Absent
Mrs. Christy Shaw Yes
Mr. John Steele Yes
30. Motion to go in executive session pursuant to KRS 156.557 (4)(d) preliminary discussion of superintendent evaluation
Actions Taken

Motion Passed:  Motion to go in executive session pursuant to KRS 156.557 (4)(d) preliminary discussion of superintendent evaluation table this item passed with a motion by Mr. Eric Conkright and a second by Mrs. Christy Shaw.

Member Votes
Mr. Eric Conkright Yes
Ms. Brenda Holder Absent
Mr. Hurschell Rawlings Absent
Mrs. Christy Shaw Yes
Mr. John Steele Yes
31. Motion to come out of executive session to discuss and adopt superintendent summative evaluation
32. Adjourn
Actions Taken

Motion Passed:  Motion to adjourn at 11:46am passed with a motion by Mr. John Steele and a second by Mrs. Christy Shaw.

Member Votes
Mr. Eric Conkright Yes
Ms. Brenda Holder Absent
Mr. Hurschell Rawlings Absent
Mrs. Christy Shaw Yes
Mr. John Steele Yes