Ludlow Independent
July 22, 2013 7:00 PM
Regular Meeting
I. Call to Order
I.A. Call to Order by Mr. McMillen
Discussion

Others Present at the Meeting:
Mike Borchers, Jenny McMillen, Ehmet Hayes, Rick Smith, Joe Beard, Randy Wofford, Vikki Wofford

I.B. Pledge of Allegiance by Ms. King
II. Approval of Agenda
Actions Taken

Motion Passed:  Approval of agenda as presented passed with a motion by Ms. Amy Hayden and a second by Ms. Kymberly King.

Member Votes
Mr. Stephen Chapman Absent
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
III. Recognition and Information Agenda
III.A. Monthly Reports
Discussion

Mr. Borchers presented the monthly SBDM minutes and financial reports.

III.B. Personnel
Discussion

The status of personnel items were presented.

III.C. Monthly Activities
Attachments
Discussion

The calendar of August activities were presented.

III.D. SBDM Members & Dates for 2013-2014
III.E. Spotlight Items
Discussion

During the District Spotlight, Mr. Borchers presented information about the various Student Support Services. He discussed NorthKey Community Care, the Cabinet for Health & Family Services Site Team, the Champions Program, and The Ridge Behavioral Health System. These wrap-around services will be provided as needed this year for our students/families.

IV. Consent Agenda
Actions Taken

Motion Passed:  Approval of consent agenda passed with a motion by Ms. Amy Hayden and a second by Ms. Kymberly King.

Member Votes
Mr. Stephen Chapman Absent
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
IV.A. Approval of Minutes
IV.B. Monthly Bills
IV.C. Facility/Fundraising Requests
IV.D. District Code of Conduct
IV.E. Certified and Classified Employee Handbooks
V. Discussion and Action Agenda
V.A. Design Development Drawings for MEP Improvements and associated BG-2 and BG-3
Actions Taken

Motion Passed:  Approval of design development drawings for MEP Improvements and associated BG-2 and BG-3 passed with a motion by Ms. Amy Hayden and a second by Ms. Kymberly King.

Member Votes
Mr. Stephen Chapman Absent
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
Discussion

Ehmet Hayes presented drawing/plans to each Board Member, reviewed them, and answered any questions or concerns.

V.B. Design Development Drawings for Stadium Improvements and associated BG-2 and BG-3
Actions Taken

Motion Passed:  Approval of design development drawings for Stadium Improvements and associated BG-2 and BG-3 passed with a motion by Ms. Cindy Powell and a second by Ms. Amy Hayden.

Member Votes
Mr. Stephen Chapman Absent
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
Discussion

Ehmet Hayes presented drawing/plans to each Board Member, reviewed them, and answered any questions or concerns.

V.C. Board Policy Update - Second Reading
Actions Taken

Motion Passed:  Approval of policy updates as presented passed with a motion by Ms. Kymberly King and a second by Ms. Cindy Powell.

Member Votes
Mr. Stephen Chapman Absent
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
V.D. Annual Financial Report
Actions Taken

Motion Passed:  Approval of the Annual Financial Report for the fiscal year ending June 30, 2013 and to authorize forwarding a copy to the Kentucky Department of Education for review passed with a motion by Ms. Cindy Powell and a second by Ms. Amy Hayden.

Member Votes
Mr. Stephen Chapman Absent
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
Discussion

Vikki Wofford discussed several items in the Annual Financial Report and answered any questions.

V.E. Interlocal Cooperative Agreement
Actions Taken

Motion Passed:  Approval of the resolution to continue participation in the services provided by Northern Kentucky Cooperative for Educational Services and to appoint district representatives passed with a motion by Ms. Kymberly King and a second by Ms. Cindy Powell.

Member Votes
Mr. Stephen Chapman Absent
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
V.F. SRO Partnership between City of Ludlow and School District
Actions Taken

Motion Passed:  Approval of MOU with the City of Ludlow Police Department for the SRO position for the 2013-2014 school year passed with a motion by Ms. Cindy Powell and a second by Ms. Kymberly King.

Member Votes
Mr. Stephen Chapman Absent
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
Discussion

There was a discussion concerning the increase in the contract amount this year.

V.G. NorthKey Contract
Actions Taken

Motion Passed:  Approval of Memorandum of Agreement with NorthKey Community Care passed with a motion by Ms. Amy Hayden and a second by Ms. Kymberly King.

Member Votes
Mr. Stephen Chapman Absent
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
V.H. School Nurse
Actions Taken

Motion Passed:  Approval of the position of School Nurse passed with a motion by Ms. Amy Hayden and a second by Ms. Cindy Powell.

Member Votes
Mr. Stephen Chapman Absent
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
Discussion

Ms. King noted that she wants to make sure we check out all of our other options before making a final decision on filling this position.

VI. Other Business
VI.A. Board
Discussion

Ms. Powell commented that she wanted to make sure we were communicating and building a positive relationship with the neighbors around the stadium. She wants the reasons and expectations of the upcoming construction project to be conveyed to them.

VI.B. Staff
Discussion

No discussion

VI.C. Teachers
Discussion

No discussion

VI.D. Public
Discussion

No discussion

VII. Adjourn
Actions Taken

Motion Passed:  Approval to adjourn the meeting at 8:20pm passed with a motion by Ms. Cindy Powell and a second by Ms. Amy Hayden.

Member Votes
Mr. Stephen Chapman Absent
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes