Ludlow Independent
September 23, 2013 7:00 PM
Regular Meeting
I. Call to Order
I.A. Call to Order by Mr. McMillen
Discussion

Others Present at the Meeting: Mike Borchers, Superintendent; Jenny McMillen, CCR Coordinator & Board Secretary; Vikki Wofford, Board Treasurer; Joe Beard, HS Principal; Jason Steffen, ES Principal; Rick Smith, Director of Special Education; Ehmet Hayes, Architect

I.B. Pledge of Allegiance by Steve Chapman
II. Approval of Agenda
Actions Taken

Order #17 - Motion Passed:  Approval of agenda as presented passed with a motion by Ms. Cindy Powell and a second by Ms. Amy Hayden.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
III. Recognition and Information Agenda
III.A. Fall KSBA Regional Meeting
III.B. Monthly Reports
III.C. Personnel
Discussion

Ms. Powell expressed her continued concerns about publicizing extra-curricular job openings and finding the best possible candidates.

III.D. Monthly Activities
Attachments
III.E. Spotlight Items
Attachments
Discussion

Mr. Steffen presented information regarding the PIE Project.

III.F. Ludlow's New Mobile App Through School Connect
III.G. The Ridge Behavioral Health System
III.H. The Champions Program
III.I. UPLINKS Grant
III.J. Constitutionally Protected Prayer in Public Schools
IV. Consent Agenda
Actions Taken

Order #18 - Motion Passed:  Approval of consent agenda passed with a motion by Ms. Kymberly King and a second by Mr. Stephen Chapman.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
IV.A. Approval of Minutes
Attachments
IV.B. Monthly Bills
Discussion

Ms. Wofford, Mr. Beard, and Mr. Steffen answered any questions about financial and activity reports.

IV.C. Facility/Fundraising Requests
IV.D. Substitute Teachers
V. Discussion and Action Agenda
V.A. MEP Project BG-3
Actions Taken

Order #19 - Motion Passed:  Approval of the MEP Project BG-3 passed with a motion by Ms. Amy Hayden and a second by Mr. Stephen Chapman.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
Discussion

Mr. Ehmet Hayes presented information and diagrams about this project.

V.B. Stadium Project BG-3
Actions Taken

Order #20 - Motion Passed:  Approval of the Stadium Project BG-3 passed with a motion by Ms. Amy Hayden and a second by Ms. Cindy Powell.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
Discussion

Mr. Ehmet Hayes presented information and diagrams about this project.

V.C. MEP Project Bidding Documents
Actions Taken

Order #21 - Motion Passed:  Approval of MEP Project Bidding Documents passed with a motion by Ms. Kymberly King and a second by Ms. Amy Hayden.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
Discussion

Mr. Ehmet Hayes presented information and diagrams about this project.

V.D. Stadium Project Bidding Documents
Actions Taken

Order #22 - Motion Passed:  Approval of Stadium Project Bidding Documents passed with a motion by Ms. Cindy Powell and a second by Ms. Amy Hayden.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
Discussion

Mr. Ehmet Hayes presented information and diagrams about this project.

V.E. A.L.I.C.E.
Discussion

Mr. Borchers used a powerpoint presentation to review the new ALICE training that will be used with our staff, as well as all schools in Kenton County.

V.F. 2013-2014 Working Budget
Actions Taken

Order #23 - Motion Passed:  Approval of 2013-2014 Working Budget and authorization for the submission to KDE for review passed with a motion by Ms. Kymberly King and a second by Mr. Stephen Chapman.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
Discussion

Mr. Borchers and Ms. Wofford reviewed the working budget that included all school and district resources through Fund I and Fund II balances. The budget was discussed to ensure that all resources were being effectively used to improve the learning of all students.

V.G. 2013-2014 Indirect Costs
Actions Taken

Order #24 - Motion Passed:  Approval of 2013-2014 Indirect Cost Rates passed with a motion by Mr. Stephen Chapman and a second by Ms. Amy Hayden.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
V.H. Capital Funds Request
Actions Taken

Order #25 - Motion Passed:  Approval of Capital Outlay Funds Request passed with a motion by Ms. Kymberly King and a second by Ms. Cindy Powell.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
Discussion

Mr. Borchers and Ms. Wofford addressed any questions regarding the Capital Funds Request.

VI. Other Business
VI.A. Board
Discussion

Ms. Powell asked about the Homecoming Dance cancellation.

VI.B. Staff
Discussion

No items for discussion.

VI.C. Teachers
Discussion

No items for discussion.

VI.D. Public
Discussion

No items for discussion.

VII. Adjourn
Actions Taken

Order #26 - Motion Passed:  Approval to adjourn the meeting at 8:53pm passed with a motion by Ms. Cindy Powell and a second by Ms. Amy Hayden.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Kymberly King Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes