Ludlow Independent
June 15, 2021 6:30 PM
Board of Education Special Meeting
1. Call to Order
1.1. Call to Order by Ms. Powell
Discussion

Others Present:  Mike Borchers, Superintendent; Jenny McMillen, CCR Coordinator & Board Secretary; Jason Steffen, Elementary Principal; Travis Caudill, High School Principal; Sean Gaiser, Parent

1.2. Pledge of Allegiance by Mrs. King
2. Approval of Agenda
Actions Taken

Order #97 - Motion Passed:  Approval of the Agenda as presented passed with a motion by Mr. Wesley Dorger and a second by Mrs. Kym King.

Member Votes
Mr. Wesley Dorger Yes
Mrs. Amy Hayden Absent
Mrs. Melanie Hazlewood Yes
Mrs. Kym King Yes
Ms. Cindy Powell Yes
3. Recognition and Information Agenda
3.1. Monthly Reports
Attachments
Discussion

Mr. Borchers reviewed the monthly reports.

3.2. Spotlight Items
Discussion

Mrs. McMillen reviewed the Class of 2021 summary and awards.

3.3. Personnel Report
4. Consent Agenda
Actions Taken

Order #98 - Motion Passed:  Approval of the Consent Agenda passed with a motion by Mrs. Kym King and a second by Mrs. Melanie Hazlewood.

Member Votes
Mr. Wesley Dorger Yes
Mrs. Amy Hayden Absent
Mrs. Melanie Hazlewood Yes
Mrs. Kym King Yes
Ms. Cindy Powell Yes
4.1. Approval of Minutes
Attachments
4.2. Monthly Bills
4.3. Substitute Teacher Blanket Approval
4.4. 2021-2022 Semi-Monthly Pay Dates
4.5. 2021-2022 School Fees
5. Discussion and Action Agenda
5.1. DFP Public Hearing Report
Actions Taken

Order #99 - Motion Passed:  Approval of the District Facility Plan Public Hearing Report passed with a motion by Mr. Wesley Dorger and a second by Mrs. Melanie Hazlewood.

Member Votes
Mr. Wesley Dorger Yes
Mrs. Amy Hayden Absent
Mrs. Melanie Hazlewood Yes
Mrs. Kym King Yes
Ms. Cindy Powell Yes
5.2. District Facility Plan
Actions Taken

Order #100 - Motion Passed:  Approval of the District Facility Plan passed with a motion by Mrs. Melanie Hazlewood and a second by Mrs. Kym King.

Member Votes
Mr. Wesley Dorger Yes
Mrs. Amy Hayden Absent
Mrs. Melanie Hazlewood Yes
Mrs. Kym King Yes
Ms. Cindy Powell Yes
5.3. Board Policy Updates
Discussion

Mr. Borchers reviewed the major changes in the required board policy updates, including discrimination language and graduation changes.  The first reading was conducted by the board.

5.4. KSBA Administrative Procedure Manual Contract
Discussion

The procedure manual was discussed and there are still some unanswered questions on the process and requirements.  Mr. Borchers will research more on the policies and procedures and bring them back to the board.  The vote was tabled.

5.5. KDE Funding Assurances
Actions Taken

Order #101 - Motion Passed:  Approval of the KDE Funding Assurances passed with a motion by Mrs. Melanie Hazlewood and a second by Mr. Wesley Dorger.

Member Votes
Mr. Wesley Dorger Yes
Mrs. Amy Hayden Absent
Mrs. Melanie Hazlewood Yes
Mrs. Kym King Yes
Ms. Cindy Powell Yes
5.6. Food Service Procurement Policy
Actions Taken

Order #102 - Motion Passed:  Approval of the Food Service Procurement Policy passed with a motion by Mrs. Kym King and a second by Mrs. Melanie Hazlewood.

Member Votes
Mr. Wesley Dorger Yes
Mrs. Amy Hayden Absent
Mrs. Melanie Hazlewood Yes
Mrs. Kym King Yes
Ms. Cindy Powell Yes
5.7. Cyber Insurance
Actions Taken

Order #103 - Motion Passed:  Approval of the switch to CFC for Cyber Liability Insurance passed with a motion by Mrs. Kym King and a second by Mrs. Melanie Hazlewood.

Member Votes
Mr. Wesley Dorger Yes
Mrs. Amy Hayden Absent
Mrs. Melanie Hazlewood Yes
Mrs. Kym King Yes
Ms. Cindy Powell Yes
5.8. 2021-2022 Indirect Costs
Actions Taken

Order #104 - Motion Passed:  Approval of the 2021-2022 Indirect Cost Rate of 11.15% passed with a motion by Mr. Wesley Dorger and a second by Mrs. Melanie Hazlewood.

Member Votes
Mr. Wesley Dorger Yes
Mrs. Amy Hayden Absent
Mrs. Melanie Hazlewood Yes
Mrs. Kym King Yes
Ms. Cindy Powell Yes
5.9. Pediatric Therapy Specialist Contract
Actions Taken

Order #105 - Motion Passed:  Approval of the Pediatric Therapy Specialist Contract passed with a motion by Mrs. Melanie Hazlewood and a second by Mr. Wesley Dorger.

Member Votes
Mr. Wesley Dorger Yes
Mrs. Amy Hayden Absent
Mrs. Melanie Hazlewood Yes
Mrs. Kym King Yes
Ms. Cindy Powell Yes
5.10. Forward Focus Psychological Associates Contract
Actions Taken

Order #106 - Motion Passed:  Approval of the Forward Focus Psychological Associates Contract passed with a motion by Mrs. Kym King and a second by Mrs. Melanie Hazlewood.

Member Votes
Mr. Wesley Dorger Yes
Mrs. Amy Hayden Absent
Mrs. Melanie Hazlewood Yes
Mrs. Kym King Yes
Ms. Cindy Powell Yes
5.11. FRYSC Contract
Actions Taken

Order #107 - Motion Passed:  Approval of the FRYSC Contract passed with a motion by Mrs. Melanie Hazlewood and a second by Mr. Wesley Dorger.

Member Votes
Mr. Wesley Dorger Yes
Mrs. Amy Hayden Absent
Mrs. Melanie Hazlewood Yes
Mrs. Kym King Yes
Ms. Cindy Powell Yes
5.12. Fidelity (Performance) Bond
Actions Taken

Order #108 - Motion Passed:  Approval of the Fidelity (Performance) Bond passed with a motion by Mr. Wesley Dorger and a second by Mrs. Kym King.

Member Votes
Mr. Wesley Dorger Yes
Mrs. Amy Hayden Absent
Mrs. Melanie Hazlewood Yes
Mrs. Kym King Yes
Ms. Cindy Powell Yes
5.13. Bond of Depository
Actions Taken

Order #109 - Motion Passed:  Approval of the Bond of Depository passed with a motion by Mrs. Kym King and a second by Mr. Wesley Dorger.

Member Votes
Mr. Wesley Dorger Yes
Mrs. Amy Hayden Absent
Mrs. Melanie Hazlewood Yes
Mrs. Kym King Yes
Ms. Cindy Powell Yes
5.14. District Academic Data
Discussion

Dr. Steffen presented information related to MAP scores and summer school program enrollments.

5.15. Park / Baseball Field Project
Discussion

Mr. Borchers presented information related to the Park & Ball Fields Renovation Project.  Mrs. King would like Mr. Borchers to further investigate the district's involvement in the project.

6. Other Business
6.1. Board
Discussion

Mr. Borchers briefed the board members on three committees he's been appointed to at the state level: School Funding Task Force, the HB563 Committee, and the School Facilities Task Force.  There was a discussion related to the possible facility funds the district could be eligible for in order to complete a major renovation.  More discussion and a possible working session will be scheduled.  Mr. Dorger asked about the lift of the COVID mandates and how that affects schools for the fall of 2021.

6.2. Faculty & Staff
Discussion

No items presented.

6.3. Public
Discussion

No items presented.

7. Adjourn
Actions Taken

Order #110 - Motion Passed:  Approval to adjourn the meeting at 8:12 PM passed with a motion by Mrs. Kym King and a second by Mrs. Melanie Hazlewood.

Member Votes
Mr. Wesley Dorger Yes
Mrs. Amy Hayden Absent
Mrs. Melanie Hazlewood Yes
Mrs. Kym King Yes
Ms. Cindy Powell Yes