Ludlow Independent
June 15, 2017 7:00 PM
Board of Education Regular Meeting
1. Call to Order
1.1. Call to Order by Mr. Chapman
Discussion

Others Present at the Meeting:  Mike Borchers, Superintendent;  Jenny McMillen, Secretary of the Board & CCR Coordinator;  Jason Steffen, Elementary Principal;  Travis Caudill, High School Principal;  Trisha Scheyer, River City News

 

1.2. Pledge of Allegiance by Ms. Lantry
2. Approval of Agenda
Actions Taken

Order #90 - Motion Passed:  Approval of the Agenda as presented passed with a motion by Ms. Cindy Powell and a second by Ms. Judy Lantry.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Absent
Ms. Judy Lantry Yes
Mr. William McMillen Absent
Ms. Cindy Powell Yes
3. Recognition and Information Agenda
3.1. Monthly Reports
Attachments
3.2. Personnel
3.3. Spotlight Items
4. Consent Agenda
Actions Taken

Order #91 - Motion Passed:  Approval of the Consent Agenda passed with a motion by Ms. Judy Lantry and a second by Ms. Cindy Powell.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Absent
Ms. Judy Lantry Yes
Mr. William McMillen Absent
Ms. Cindy Powell Yes
4.1. Approval of Minutes
Attachments
4.2. Monthly Bills
4.3. Fundraising Requests
4.4. Substitute Teacher Blanket Approval
4.5. 2017-2018 Semi-Monthly Pay Dates
Discussion

Mr. Borchers said the board office is investigating moving to an electronic pay slip format.

 

4.6. 2017-2018 School Fees
5. Discussion and Action Agenda
5.1. Board Policy Updates
Discussion

The first reading took place of the new policy changes.

 

5.2. Food Service Procurement Policy
Actions Taken

Order #92 - Motion Passed:  Approval of the Food Service Procurement Policy for the 2017-2018 school year passed with a motion by Ms. Cindy Powell and a second by Ms. Judy Lantry.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Absent
Ms. Judy Lantry Yes
Mr. William McMillen Absent
Ms. Cindy Powell Yes
Discussion

The first reading of this policy took place at the May board meeting.

5.3. 2017-2018 Indirect Costs
Actions Taken

Order #93 - Motion Passed:  Approval of the 2017-2018 Indirect Costs passed with a motion by Ms. Judy Lantry and a second by Ms. Cindy Powell.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Absent
Ms. Judy Lantry Yes
Mr. William McMillen Absent
Ms. Cindy Powell Yes
5.4. Lenova Winbook and Chromebook Leases
Actions Taken

Order #94 - Motion Passed:  Approval of the Lenova Winbook and Chromebook Leases (Purchase Agreement No. 5220 and Supplements 5220-1 and No. 5220-2 with Lease Financial Group) for three years passed with a motion by Ms. Cindy Powell and a second by Ms. Judy Lantry.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Absent
Ms. Judy Lantry Yes
Mr. William McMillen Absent
Ms. Cindy Powell Yes
5.5. Fidelity (Performance) Bond
Actions Taken

Order #95 - Motion Passed:  Approval of the Fidelity (Performance) Bond passed with a motion by Ms. Judy Lantry and a second by Ms. Cindy Powell.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Absent
Ms. Judy Lantry Yes
Mr. William McMillen Absent
Ms. Cindy Powell Yes
5.6. Bond of Depository
Actions Taken

Order #96 - Motion Passed:  Approval of the Bond of Depository passed with a motion by Ms. Cindy Powell and a second by Ms. Judy Lantry.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Absent
Ms. Judy Lantry Yes
Mr. William McMillen Absent
Ms. Cindy Powell Yes
6. Other Business
6.1. Board
Discussion

Mr. Chapman explained that he invited members from the city administration to attend the board meeting to discuss the RiverWalk project.  He's requested information too, and will share it with the board when he receives it.

Ms. Powell asked about looking into improving the sound systems in the auditorium and cafeteria, and about increasing the number of bikes given away to perfect attendance students.

 

6.2. Faculty & Staff
Discussion

Mr. Steffen shared the results of the full day Kindergarten scores.  The full-day student scores have increased from prior years for those in half-day kindergarten.

 

6.3. Public
Discussion

No items presented.

 

7. Executive Session
Actions Taken

Order #97 - Motion Passed:  Approval to retire to Executive Session to evaluate the Superintendent, pursuant to KRS 156.557(6)(c), at 8:03 PM passed with a motion by Ms. Judy Lantry and a second by Ms. Cindy Powell.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Absent
Ms. Judy Lantry Yes
Mr. William McMillen Absent
Ms. Cindy Powell Yes
Discussion

Attendance was updated to reflect that Mr. McMillen arrived at the meeting at 8:50 PM, while in Executive Session.

 

8. Re-open Meeting
Actions Taken

Order #98 - Motion Passed:  Approval to reopen the meeting at 9:38 PM passed with a motion by Mr. William McMillen and a second by Ms. Judy Lantry.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Absent
Ms. Judy Lantry Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
9. Approve the Superintendent Evaluation
Actions Taken

Order #99 - Motion Passed:  Approval of the Superintendent Evaluation to include the rating of Exemplary in Standard 1 (Strategic Leadership), Exemplary in Standard 2 (Instructional Leadership), Exemplary in Standard 3 (Cultural Leadership), Exemplary in Standard 4 (Human Resource Leadership), Exemplary in Standard 5 (Managerial Leadership), Exemplary in Standard 6 (Collaborative Leadership), and Exemplary in Standard 7 (Influential Leadership) passed with a motion by Ms. Cindy Powell and a second by Ms. Judy Lantry.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Absent
Ms. Judy Lantry Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
10. Adjourn
Actions Taken

Order #100 - Motion Passed:  Approval to adjourn the meeting at 9:42 PM passed with a motion by Ms. Judy Lantry and a second by Ms. Cindy Powell.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Absent
Ms. Judy Lantry Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes