Ludlow Independent
November 17, 2016 7:00 PM
Board of Education Regular Meeting
1. Call to Order
1.1. Call to Order by Ms. Hayden
Discussion

Others Present at the Meeting:  Mike Borchers, Superintendent;  Jenny McMillen, Board Secretary & CCR Coordinator;  Rick Smith, Director of Special Education;  Travis Caudill, High School Principal;  Jason Steffen, Elementary Principal;  Trisha Scheyer, River City News;  Nick Collins, College Student; Eric Goodman and Tony Stertz, Barnes Dennig



1.2. Pledge of Allegiance by Ms. Powell
2. Approval of Agenda
Actions Taken

Order #34 - Motion Passed:  Approval of the Agenda as presented passed with a motion by Ms. Cindy Powell and a second by Mr. William McMillen.

Member Votes
Mr. Stephen Chapman Absent
Ms. Amy Hayden Yes
Ms. Judy Lantry Absent
Mr. William McMillen Yes
Ms. Cindy Powell Yes
3. Recognition and Information Agenda
3.1. Monthly Reports
Attachments
Discussion

Ms. Powell asked for clarification on the FRYSC accounts on the elementary monthly report.


 

3.2. Monthly Activities
Attachments
3.3. Fundraising Requests
4. Consent Agenda
Actions Taken

Order #35 - Motion Passed:  Approval of the Consent Agenda passed with a motion by Mr. William McMillen and a second by Ms. Cindy Powell.

Member Votes
Mr. Stephen Chapman Absent
Ms. Amy Hayden Yes
Ms. Judy Lantry Absent
Mr. William McMillen Yes
Ms. Cindy Powell Yes
4.1. Approval of Minutes
Attachments
4.2. Monthly Bills
4.3. Substitute Teachers
5. Discussion and Action Agenda
5.1. Financial Audit
Actions Taken

Order #36 - Motion Passed:  Approval of the 2015-2016 Financial Audit, as submitted by Barnes Dennig, passed with a motion by Ms. Cindy Powell and a second by Mr. William McMillen.

Member Votes
Mr. Stephen Chapman Absent
Ms. Amy Hayden Yes
Ms. Judy Lantry Absent
Mr. William McMillen Yes
Ms. Cindy Powell Yes
Discussion

Eric Goodman and Tony Stertz from Barnes Dennig presented the results from the district's 2015-2016 financial audit.  They reported that there were no findings or concerns, and expressed appreciation for Ms. Wofford's excellent organization and helpfulness.


 

5.2. School Facilities and Construction Commission Offer of Assistance
Actions Taken

Order #37 - Motion Passed:  Approval of the KETS Offer of Assistance from the School Facilities and Construction Commission and the authorization of the transfer of general fund dollars to match the Fund 2 KETS Project passed with a motion by Mr. William McMillen and a second by Ms. Cindy Powell.

Member Votes
Mr. Stephen Chapman Absent
Ms. Amy Hayden Yes
Ms. Judy Lantry Absent
Mr. William McMillen Yes
Ms. Cindy Powell Yes
5.3. Revised BG-1 Ludlow High School HVAC MEP Project
Actions Taken

Order #38 - Motion Passed:  Approval of the BG-1 for the Ludlow High School HVAC MEP Project passed with a motion by Mr. William McMillen and a second by Ms. Cindy Powell.

Member Votes
Mr. Stephen Chapman Absent
Ms. Amy Hayden Yes
Ms. Judy Lantry Absent
Mr. William McMillen Yes
Ms. Cindy Powell Yes
5.4. Final BG-5 Ludlow High School HVAC MEP Project
Actions Taken

Order #39 - Motion Passed:  Approval of the Final BG-5 for the Ludlow High School HVAC MEP Project passed with a motion by Mr. William McMillen and a second by Ms. Cindy Powell.

Member Votes
Mr. Stephen Chapman Absent
Ms. Amy Hayden Yes
Ms. Judy Lantry Absent
Mr. William McMillen Yes
Ms. Cindy Powell Yes
5.5. Revised BG-1 Ludlow Stadium Project
Actions Taken

Order #40 - Motion Passed:  Approval of the revised BG-1 for the Ludlow Stadium Project passed with a motion by Ms. Cindy Powell and a second by Mr. William McMillen.

Member Votes
Mr. Stephen Chapman Absent
Ms. Amy Hayden Yes
Ms. Judy Lantry Absent
Mr. William McMillen Yes
Ms. Cindy Powell Yes
5.6. Final BG-5 Ludlow Stadium Project
Actions Taken

Order #41 - Motion Passed:  Approval of the Final BG-5 for the Ludlow Stadium Project passed with a motion by Ms. Cindy Powell and a second by Mr. William McMillen.

Member Votes
Mr. Stephen Chapman Absent
Ms. Amy Hayden Yes
Ms. Judy Lantry Absent
Mr. William McMillen Yes
Ms. Cindy Powell Yes
5.7. Change Order #2 Mary A. Goetz Elementary HVAC
Actions Taken

Order #42 - Motion Passed:  Approval of the Change Order #2 for the Mary A. Goetz Elementary HVAC Project passed with a motion by Mr. William McMillen and a second by Ms. Cindy Powell.

Member Votes
Mr. Stephen Chapman Absent
Ms. Amy Hayden Yes
Ms. Judy Lantry Absent
Mr. William McMillen Yes
Ms. Cindy Powell Yes
5.8. Revised BG-1 Goetz Elementary HVAC MEP Project
Actions Taken

Order #43 - Motion Passed:  Approval of the revised BG-1 for the Mary A. Goetz HVAC MEP Project passed with a motion by Ms. Cindy Powell and a second by Mr. William McMillen.

Member Votes
Mr. Stephen Chapman Absent
Ms. Amy Hayden Yes
Ms. Judy Lantry Absent
Mr. William McMillen Yes
Ms. Cindy Powell Yes
6. Other Business
Discussion

Ms. Lantry arrived at the meeting at 7:49PM, as the "Other Business" items were being presented.

 

6.1. Board
Discussion

Mr. Borchers informed those present that next month's meeting will be in a different location due to the FRYSC Holiday Gift Drive.

Ms. Powell asked Mr. Steffen for clarification on the FRYSC activity accounts in the elementary school.

Ms. Powell asked Mr. Caudill about the HS SBDM Minutes.  She asked to get more details on the proposed changes to the dress code as discussed by the SBDM.  She cited a scenario and photo regarding leggings from a parent with whom she spoke. 

6.2. Staff
Discussion

No items presented.

 

6.3. Teachers
Discussion

No items presented.

 


6.4. Public
Discussion

No items presented.

 


7. Adjourn
Actions Taken

Order #44 - Motion Passed:  Approval to adjourn the meeting at 7:57 PM passed with a motion by Ms. Cindy Powell and a second by Ms. Judy Lantry.

Member Votes
Mr. Stephen Chapman Absent
Ms. Amy Hayden Yes
Ms. Judy Lantry Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes