Ludlow Independent
June 16, 2016 7:00 PM
Board of Education Regular Meeting
1. Call to Order
1.1. Call to Order by Ms. Hayden
Discussion

Others Present at Meeting: Mike Borchers, Superintendent; Vikki Wofford, Financial Analyst & Board Treasurer; Jason Steffen, Elementary Principal; Travis Caudill, High School Principal; Trisha Scheyer, River City News

1.2. Pledge of Allegiance by Ms. Lantry
2. Approval of Agenda
Actions Taken

Order #108 - Motion Passed:  Approval of the Agenda as presented passed with a motion by Mr. William McMillen and a second by Ms. Judy Lantry.

Member Votes
Mr. Stephen Chapman Absent
Ms. Amy Hayden Yes
Ms. Judy Lantry Yes
Mr. William McMillen Yes
Ms. Cindy Powell Absent
3. Recognition and Information Agenda
Discussion

Mr. Borchers reviewed the Recognition & Information Items.

3.1. Monthly Reports
Attachments
3.2. Personnel
3.3. Spotlight Items
4. Consent Agenda
Actions Taken

Order #109 - Motion Passed:  Approval of the Consent Agenda passed with a motion by Mr. William McMillen and a second by Ms. Judy Lantry.

Member Votes
Mr. Stephen Chapman Absent
Ms. Amy Hayden Yes
Ms. Judy Lantry Yes
Mr. William McMillen Yes
Ms. Cindy Powell Absent
4.1. Approval of Minutes
4.2. Monthly Bills
4.3. Fundraising Requests
Discussion

One Facility request from LYF was not included in the packet, but will be included in the items approved.

4.4. Substitute Teacher Blanket Approval
4.5. 2016-2017 Semi-Monthly Pay Dates
4.6. 2016-2017 School Fees
5. Discussion and Action Agenda
5.1. Mary A. Goetz HVAC Change Orders
Actions Taken

Order #110 - Motion Passed:  Approval of the Mary A. Goetz Elementary HVAC Change Orders passed with a motion by Ms. Judy Lantry and a second by Mr. William McMillen.

Member Votes
Mr. Stephen Chapman Absent
Ms. Amy Hayden Yes
Ms. Judy Lantry Yes
Mr. William McMillen Yes
Ms. Cindy Powell Absent
5.2. Board Policy Updates
Discussion

Mr. Borchers reviewed these items as first readings.

5.3. SRO Contract
Actions Taken

Order #111 - Motion Passed:  Approval of the SRO Contract for the 2016-2017 school year passed with a motion by Mr. William McMillen and a second by Ms. Judy Lantry.

Member Votes
Mr. Stephen Chapman Absent
Ms. Amy Hayden Yes
Ms. Judy Lantry Yes
Mr. William McMillen Yes
Ms. Cindy Powell Absent
5.4. Food Service Procurement Policy
Actions Taken

Order #112 - Motion Passed:  Approval of the Food Service Procurement Policy passed with a motion by Ms. Judy Lantry and a second by Mr. William McMillen.

Member Votes
Mr. Stephen Chapman Absent
Ms. Amy Hayden Yes
Ms. Judy Lantry Yes
Mr. William McMillen Yes
Ms. Cindy Powell Absent
Discussion

The first reading of this policy took place at the May board meeting.

5.5. 2016-2017 Indirect Costs
Actions Taken

Order #113 - Motion Passed:  Approval of the 2016-2017 Indirect Costs passed with a motion by Ms. Judy Lantry and a second by Mr. William McMillen.

Member Votes
Mr. Stephen Chapman Absent
Ms. Amy Hayden Yes
Ms. Judy Lantry Yes
Mr. William McMillen Yes
Ms. Cindy Powell Absent
Discussion

Mr. Borchers and Ms. Wofford explained the Indirect Cost Transfer Rates.

5.6. Fidelity (Performance) Bond
Actions Taken

Order #114 - Motion Passed:  Approval of the Fidelity (Performance) Bond passed with a motion by Mr. William McMillen and a second by Ms. Judy Lantry.

Member Votes
Mr. Stephen Chapman Absent
Ms. Amy Hayden Yes
Ms. Judy Lantry Yes
Mr. William McMillen Yes
Ms. Cindy Powell Absent
5.7. Bond of Depository
Actions Taken

Order #115 - Motion Passed:  Approval of the Bond of Depository passed with a motion by Ms. Judy Lantry and a second by Mr. William McMillen.

Member Votes
Mr. Stephen Chapman Absent
Ms. Amy Hayden Yes
Ms. Judy Lantry Yes
Mr. William McMillen Yes
Ms. Cindy Powell Absent
5.8. Riverwalk Easement
Discussion

Mr. Borchers presented the city's proposal on the Riverwalk Easement. Mr. Ruberg has been reviewing the proposal for the district. More discussion between the district and the city will need to take place before an agreement can be reached.

6. Other Business
6.1. Board
Discussion

No items presented.

6.2. Staff
Discussion

No items presented.

6.3. Teachers
Discussion

No items presented.

6.4. Public
Discussion

No items presented.

7. Executive Session
Actions Taken

Order #116 - Motion Passed:  Approval to retire to Executive Session at 7:29PM to evaluate the Superintendent, pursuant to KRS 156.557(6) (c), passed with a motion by Mr. William McMillen and a second by Ms. Judy Lantry.

Member Votes
Mr. Stephen Chapman Absent
Ms. Amy Hayden Yes
Ms. Judy Lantry Yes
Mr. William McMillen Yes
Ms. Cindy Powell Absent
8. Re-open Meeting
Actions Taken

Order #117 - Motion Passed:  Approval to reopen the board meeting at 8:08PM passed with a motion by Mr. William McMillen and a second by Ms. Judy Lantry.

Member Votes
Mr. Stephen Chapman Absent
Ms. Amy Hayden Yes
Ms. Judy Lantry Yes
Mr. William McMillen Yes
Ms. Cindy Powell Absent
9. Approve the Superintendent Evaluation
Actions Taken

Order #118 - Motion Passed:  Approval of the Superintendent Evaluation passed with a motion by Mr. William McMillen and a second by Ms. Judy Lantry.

Member Votes
Mr. Stephen Chapman Absent
Ms. Amy Hayden Yes
Ms. Judy Lantry Yes
Mr. William McMillen Yes
Ms. Cindy Powell Absent
Discussion

Ms. Hayden presented the results of the Mr. Borchers' Superintendent Evaluation results. The board scored him as "Exemplary" in all 7 Standards: Human Resource Leadership. The board scored him as "Exemplary" in the following areas: Strategic Leadership, Instructional Leadership, Cultural Leadership, Human Resource Leadership, Managerial Leadership, Collaborative Leadership, and Influential Leadership. Mr. Borchers thanked the board for their continued support and their confidence in him.

10. Adjourn
Actions Taken

Order #119 - Motion Passed:  Approval to adjourn the meeting at 8:09PM passed with a motion by Mr. William McMillen and a second by Ms. Judy Lantry.

Member Votes
Mr. Stephen Chapman Absent
Ms. Amy Hayden Yes
Ms. Judy Lantry Yes
Mr. William McMillen Yes
Ms. Cindy Powell Absent