Ludlow Independent
May 19, 2016 7:00 PM
Board of Education Regular Meeting
1. Call to Order
1.1. Call to Order by Ms. Hayden
Discussion

Others Present at Meeting: Mike Borchers, Superintendent; Jenny McMillen, CCR Coordinator & Board Secretary; Vikki Wofford, Financial Analyst & Board Treasurer; Rick Smith, Director of Special Education; Jason Steffen, Elementary Principal; Travis Caudill, High School Principal; Savanna Bricking, LHS Student; Joe Nance, Ross, Sinclaire & Associates; Trisha Scheyer, River City News

1.2. Pledge of Allegiance by Mr. Chapman
2. Approval of Agenda
Actions Taken

Order #90 - Motion Passed:  Approval of the Agenda as presented passed with a motion by Ms. Cindy Powell and a second by Mr. William McMillen.

Member Votes
Mr. Stephen Chapman Absent
Ms. Amy Hayden Yes
Ms. Judy Lantry Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
3. Recess to Enter Ludlow Finance Corporation Meeting
Actions Taken

Order #91 - Motion Passed:  Approval of recession from the board meeting in order to hold a meeting of the Ludlow Finance Corporation passed with a motion by Ms. Cindy Powell and a second by Ms. Judy Lantry.

Member Votes
Mr. Stephen Chapman Absent
Ms. Amy Hayden Yes
Ms. Judy Lantry Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
3.1. Consideration of Resolution
Actions Taken

Order #92 - Motion Passed:  Approval of adoption of the resolution authorizing the issuance of school building revenue bonds for school building purposes passed with a motion by Mr. William McMillen and a second by Ms. Judy Lantry.

Member Votes
Mr. Stephen Chapman Absent
Ms. Amy Hayden Yes
Ms. Judy Lantry Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
Discussion

Joe Nance reviewed his packet of information to explain the bonding process and answer all questions.

3.2. Reconvene Ludlow Board of Education Meeting
Actions Taken

Order #93 - Motion Passed:  Approval to reconvene the Ludlow Board of Education meeting and exit the Ludlow Finance Corporation meeting passed with a motion by Ms. Cindy Powell and a second by Mr. William McMillen.

Member Votes
Mr. Stephen Chapman Absent
Ms. Amy Hayden Yes
Ms. Judy Lantry Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
4. Recognition and Information Agenda
4.1. Monthly Reports
Attachments
Discussion

Ms. Powell asked about the elementary SBDM minutes regarding the number of teachers allocated for the incoming 5th grade. The enrollment numbers will continue to be monitored throughout the summer months.

4.2. Personnel
4.3. Monthly Activities
Attachments
Discussion

Mrs. McMillen reviewed the summer camp programs for SHINE and SOAR.

4.4. Spotlight Items
Discussion

Savanna Bricking, a senior at LHS, talked about her experience in the GRA Program. She expressed her appreciation for the experience she was given.

5. Consent Agenda
Actions Taken

Order #94 - Motion Passed:  Approval of the Consent Agenda passed with a motion by Ms. Judy Lantry and a second by Mr. William McMillen.

Member Votes
Mr. Stephen Chapman Absent
Ms. Amy Hayden Yes
Ms. Judy Lantry Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
5.1. Approval of Minutes
5.2. Monthly Bills
Discussion

The monthly bills were reviewed and explained by Mr. Borchers and Ms. Wofford.

5.3. Substitute Teacher
6. Discussion and Action Agenda
6.1. Resolution for Ludlow Independent School District Finance Corporation to Issue Revenue Bonds.
Actions Taken

Order #95 - Motion Passed:  Approval of the resolution for the Ludlow Independent School District to issue revenue bonds passed with a motion by Mr. William McMillen and a second by Ms. Judy Lantry.

Member Votes
Mr. Stephen Chapman Absent
Ms. Amy Hayden Yes
Ms. Judy Lantry Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
6.2. St. Elizabeth Contract
Actions Taken

Order #96 - Motion Passed:  Approval of the St. Elizabeth Contract for the 2016-2017 school year passed with a motion by Ms. Cindy Powell and a second by Ms. Judy Lantry.

Member Votes
Mr. Stephen Chapman Absent
Ms. Amy Hayden Yes
Ms. Judy Lantry Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
6.3. Instructional Technology Coach
Actions Taken

Order #97 - Motion Passed:  Approval of the position of the Instructional Technology Coach passed with a motion by Mr. William McMillen and a second by Ms. Judy Lantry.

Member Votes
Mr. Stephen Chapman Absent
Ms. Amy Hayden Yes
Ms. Judy Lantry Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
6.4. District Office Administrative Manager
Actions Taken

Order #98 - Motion Passed:  Approval of the position of District Office Administrative Manager passed with a motion by Ms. Cindy Powell and a second by Mr. William McMillen.

Member Votes
Mr. Stephen Chapman Absent
Ms. Amy Hayden Yes
Ms. Judy Lantry Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
6.5. 2016-2017 Salary Schedules
Actions Taken

Order #99 - Motion Passed:  Approval of the 2016-2017 Salary Schedules passed with a motion by Ms. Judy Lantry and a second by Ms. Cindy Powell.

Member Votes
Mr. Stephen Chapman Absent
Ms. Amy Hayden Yes
Ms. Judy Lantry Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
6.6. 2016-2017 Tentative Budget
Actions Taken

Order #100 - Motion Passed:  Approval of the 2016-2017 Tentative Budget passed with a motion by Ms. Cindy Powell and a second by Mr. William McMillen.

Member Votes
Mr. Stephen Chapman Absent
Ms. Amy Hayden Yes
Ms. Judy Lantry Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
6.7. Classified Retirement Classification
Actions Taken

Order #101 - Motion Passed:  Approval to change the classified retirement classification to the KRS/CERS Unused Sick Leave Alternate Plan beginning July 1, 2016 passed with a motion by Ms. Cindy Powell and a second by Ms. Judy Lantry.

Member Votes
Mr. Stephen Chapman Absent
Ms. Amy Hayden Yes
Ms. Judy Lantry Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
6.8. Food Service Procurement Policy
Discussion

The first reading of this policy took place.

6.9. Invo HealthCare Associates Contract
Actions Taken

Order #102 - Motion Passed:  Approval of the contract with Invo HealthCare for physical therapy for the 2016-2017 school year passed with a motion by Ms. Judy Lantry and a second by Mr. William McMillen.

Member Votes
Mr. Stephen Chapman Absent
Ms. Amy Hayden Yes
Ms. Judy Lantry Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
6.10. Pediatric Therapy Specialists Contract
Actions Taken

Order #103 - Motion Passed:  Approval of the contract with Pediatric Therapy Specialists for occupational therapy for the 2016-2017 school year passed with a motion by Mr. William McMillen and a second by Ms. Judy Lantry.

Member Votes
Mr. Stephen Chapman Absent
Ms. Amy Hayden Yes
Ms. Judy Lantry Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
6.11. Certified Evaluation Plan
Actions Taken

Order #104 - Motion Passed:  Approval of the Certified Evaluation Plan passed with a motion by Ms. Cindy Powell and a second by Ms. Judy Lantry.

Member Votes
Mr. Stephen Chapman Absent
Ms. Amy Hayden Yes
Ms. Judy Lantry Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
7. Other Business
7.1. Board
Discussion

No items presented.

7.2. Staff
Discussion

No items presented.

7.3. Teachers
Discussion

No items presented.

7.4. Public
Discussion

No items presented.

8. Executive Session
Actions Taken

Order #105 - Motion Passed:  Approval for the board to retire to Executive Session for Preliminary Discussion Relating to the Evaluation of the Superintendent, pursuant to KRS 156.557(6) (c), at 8:19PM passed with a motion by Mr. William McMillen and a second by Ms. Judy Lantry.

Member Votes
Mr. Stephen Chapman Absent
Ms. Amy Hayden Yes
Ms. Judy Lantry Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
9. Reopen Meeting
Actions Taken

Order #106 - Motion Passed:  Approval to reopen the board meeting at 10:10PM passed with a motion by Ms. Judy Lantry and a second by Mr. William McMillen.

Member Votes
Mr. Stephen Chapman Absent
Ms. Amy Hayden Yes
Ms. Judy Lantry Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
10. Adjourn
Actions Taken

Order #107 - Motion Passed:  Approval to adjourn the board meeting at 10:12PM passed with a motion by Ms. Cindy Powell and a second by Ms. Judy Lantry.

Member Votes
Mr. Stephen Chapman Absent
Ms. Amy Hayden Yes
Ms. Judy Lantry Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes