Ludlow Independent
April 21, 2016 7:00 PM
Board of Education Regular Meeting
1. Call to Order
1.1. Call to Order by Ms. Hayden
Discussion

Others Present at the Meeting: Mike Borchers, Superintendent; Jenny McMillen, CCR Coordinator & Board Secretary; Vikki Wofford, Financial Analyst & Board Treasurer; Rick Smith, Director of Special Education; Randy Wofford, Director of Facilities & Transportation; Jason Steffen, Elementary Principal; Travis Caudill, High School Principal; Joe Hayes, REH&A; Trisha Scheyer, River City News

1.2. Pledge of Allegiance by Mr. McMillen
2. Approval of Agenda
Actions Taken

Order #83 - Motion Passed:  Approval of the Agenda as presented passed with a motion by Ms. Cindy Powell and a second by Mr. Stephen Chapman.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Judy Lantry Absent
Mr. William McMillen Yes
Ms. Cindy Powell Yes
3. Recognition and Information Agenda
3.1. Monthly Reports
Attachments
Discussion

Mr. Borchers reviewed the monthly reports. Note: Attendance was updated at 7:02PM when Mrs. Lantry arrived. Mr. Borchers was discussing the monthly attendance, the first monthly report at that time.

3.2. Personnel
Discussion

Mr. Caudill explained his process for finding and hiring the next basketball coach upon Randy Wofford's resignation. He expects to name a new coach by early June.

3.3. Monthly Activities
Attachments
3.4. Spotlight Items
Attachments
4. Consent Agenda
Actions Taken

Order #84 - Motion Passed:  Approval of the Consent Agenda, including the additional LYF Facilities Request, passed with a motion by Mr. Stephen Chapman and a second by Mr. William McMillen.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Judy Lantry Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
4.1. Approval of Minutes
4.2. Monthly Bills
Discussion

Mr. Borchers reviewed the monthly bills.

4.3. Fundraising Requests
Discussion

One Facility request from LYF was not included in the packet, but will be included in the items approved.

5. Discussion and Action Agenda
5.1. Mary A. Goetz Elementary School HVAC
Actions Taken

Order #85 - Motion Passed:  Approval to award the Mary A. Goetz Elementary HVAC Project with the two alternates to Blau Mechanical, Inc. passed with a motion by Mr. William McMillen and a second by Mr. Stephen Chapman.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Judy Lantry Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
5.2. Revised BG-1 Mary A. Goetz Elementary School HVAC
Actions Taken

Order #86 - Motion Passed:  Approval of the revised BG-1 for the Mary A. Goetz Elementary HVAC Project passed with a motion by Ms. Cindy Powell and a second by Ms. Judy Lantry.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Judy Lantry Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
5.3. High School Gym Reroof
Actions Taken

Order #87 - Motion Passed:  Approval to award the High School Gym Reroof Project to Kelley Brothers Roofing passed with a motion by Mr. Stephen Chapman and a second by Mr. William McMillen.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Judy Lantry Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
5.4. Revised BG-1 High School Gym Reroof
Actions Taken

Order #88 - Motion Passed:  Approval of the revised BG-1 for the High School Gym Reroof Project passed with a motion by Mr. William McMillen and a second by Ms. Judy Lantry.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Judy Lantry Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
5.5. Bank Bids
Actions Taken

Order #89 - Motion Passed:  Approval to award the district banking service to Central bank for the period of July 1, 2016 to June 30, 2018 passed with a motion by Ms. Cindy Powell and a second by Ms. Judy Lantry.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Judy Lantry Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
Discussion

Mrs. Wofford explained the banking bid process and the reason for the recommendation.

5.6. Liability and Workers' Compensation Insurance Rates
Actions Taken

Order #90 - Motion Passed:  Approval of the Liability and Workers' Compensation Rates with Crawford Insurance for the 2016-2017 school year passed with a motion by Mr. Stephen Chapman and a second by Ms. Judy Lantry.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Judy Lantry Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
Discussion

Mrs. Wofford explained the rates and reason for the recommendation.

5.7. Student Accident Insurance
Actions Taken

Order #91 - Motion Passed:  Approval of the Student Accident Insurance with Scholastic Insurors for the 2016-2017 school year passed with a motion by Mr. William McMillen and a second by Mr. Stephen Chapman.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Judy Lantry Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
5.8. HealthPoint School Based Services
Actions Taken

Order #92 - Motion Passed:  Approval of the BAA and MOU with HealthPoint for the 2016-2017 school year passed with a motion by Mr. Stephen Chapman and a second by Ms. Judy Lantry.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Judy Lantry Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
Discussion

Mr. Borchers explained the services that will be added for our students and families through this program.

5.9. PRN Contract
Actions Taken

Order #93 - Motion Passed:  Approval of the PRN Contract for the 2016-2017 school year passed with a motion by Mr. William McMillen and a second by Ms. Cindy Powell.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Judy Lantry Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
5.10. MEBS & Associates Contract
Actions Taken

Order #94 - Motion Passed:  Approval of the MEBS & Associates contract for the 2016-2017 school year passed with a motion by Ms. Cindy Powell and a second by Mr. William McMillen.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Judy Lantry Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
5.11. Administrative Partners Contract(s)
Actions Taken

Order #95 - Motion Passed:  Approval of the Administrative Partners contracts for the 2016-2017 school year passed with a motion by Mr. Stephen Chapman and a second by Ms. Judy Lantry.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Judy Lantry Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
5.12. Audit Contract
Actions Taken

Order #96 - Motion Passed:  Approval to award the audit contract for the year ending June 30, 2016 to Barnes Dennig & Co. passed with a motion by Mr. Stephen Chapman and a second by Mr. William McMillen.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Judy Lantry Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
5.13. NKCES Inter-local Agreement
Actions Taken

Order #97 - Motion Passed:  Approval of the NKCES Inter-Local Agreement with Jenny McMillen being the alternate representative for the 2016-2017 school year passed with a motion by Ms. Cindy Powell and a second by Ms. Judy Lantry.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Judy Lantry Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
5.14. Amended School Calendar 2015-2016
Actions Taken

Order #98 - Motion Passed:  Approval of the Amended 2015-2016 School Calendar passed with a motion by Mr. Stephen Chapman and a second by Ms. Cindy Powell.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Judy Lantry Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
5.15. Full Day Kindergarten Pilot
Discussion

Mr. Steffen explained the Full-Day Kindergarten Pilot Program.

6. Other Business
6.1. Board
Discussion

Mr. Chapman commented that he attended the Science Fair and that it was a very nice event.

6.2. Staff
Discussion

No items presented.

6.3. Teachers
Discussion

No items presented.

6.4. Public
Discussion

No items presented.

7. Executive Session
Actions Taken

Order #99 - Motion Passed:  Pursuant to KRS 156.557(6)(c), approval to retire to Executive Session at 8:40PM for preliminary discussion relating to the Evaluation of the Superintendent passed with a motion by Mr. Stephen Chapman and a second by Mr. William McMillen.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Judy Lantry Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
8. Reopen Meeting
Actions Taken

Order #100 - Motion Passed:  Approval to reopen the meeting at 9:10PM passed with a motion by Mr. William McMillen and a second by Mr. Stephen Chapman.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Judy Lantry Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes
9. Adjourn
Actions Taken

Order #101 - Motion Passed:  Approval to adjourn the meeting at 9:12PM passed with a motion by Ms. Cindy Powell and a second by Ms. Judy Lantry.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Yes
Ms. Judy Lantry Yes
Mr. William McMillen Yes
Ms. Cindy Powell Yes