Ludlow Independent
February 18, 2016 7:00 PM
Board of Education Regular Meeting
1. Call to Order
1.1. Call to Order by Mr. Chapman
Discussion

Others Present at Meeting: Mike Borchers, Superintendent; Jenny McMillen, CCR Coordinator & Board Secretary; Vikki Wofford, Financial Analyst & Board Treasurer; Rick Smith, Director of Special Education; Randy Wofford, Director of Facilities & Transportation; Travis Caudill, LHS Principal; Jason Steffen, Mary A. Goetz Elementary Principal; Joe Hayes, Architect

1.2. Pledge of Allegiance by Ms. Lantry
2. Approval of Agenda
Actions Taken

Order #76 - Motion Passed:  Approval of the Agenda as presented passed with a motion by Ms. Cindy Powell and a second by Ms. Judy Lantry.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Absent
Ms. Judy Lantry Yes
Mr. William McMillen Absent
Ms. Cindy Powell Yes
3. Recognition and Information Agenda
3.1. Monthly Reports
Attachments
Discussion

There was a discussion on the number of students it would take to considerably impact funding.

3.2. Personnel
3.3. Monthly Activities
Attachments
3.4. Spotlight Items
Attachments
4. Consent Agenda
Actions Taken

Order #77 - Motion Passed:  Approval of the Consent Agenda passed with a motion by Ms. Judy Lantry and a second by Ms. Cindy Powell.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Absent
Ms. Judy Lantry Yes
Mr. William McMillen Absent
Ms. Cindy Powell Yes
4.1. Approval of Minutes
Attachments
4.2. Monthly Bills
Discussion

Mr. Borchers and Ms. Wofford reviewed the warrant report and monthly bills.

4.3. Facility & Fundraising Requests
4.4. Family Resource/Youth Service Center Continuation Grant
5. Discussion and Action Agenda
5.1. Bidding Documents and Associated BG-3 For Mary A. Goetz Elementary School HVAC Project
Actions Taken

Order #78 - Motion Passed:  Approval of the Bidding Documents and Associated BG-3 for the Mary A. Goetz Elementary School HVAC Project passed with a motion by Ms. Cindy Powell and a second by Ms. Judy Lantry.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Absent
Ms. Judy Lantry Yes
Mr. William McMillen Absent
Ms. Cindy Powell Yes
Discussion

Mr. Borchers and Mr. Hayes explained the bidding documents and BG-3 process.

5.2. Bidding Documents and Associated BG-3 for High School Gym Roof Project
Actions Taken

Order #79 - Motion Passed:  Approval of the Bidding Documents and Associated BG-3 for the High School Gym Roof Project passed with a motion by Ms. Judy Lantry and a second by Ms. Cindy Powell.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Absent
Ms. Judy Lantry Yes
Mr. William McMillen Absent
Ms. Cindy Powell Yes
Discussion

Mr. Borchers and Mr. Hayes explained the bidding documents and BG-3 process.

5.3. 2016 Graduation Speaker
Actions Taken

Order #80 - Motion Passed:  Approval of the selection of David Hatter as the 2016 Graduation Speaker passed with a motion by Ms. Judy Lantry and a second by Ms. Cindy Powell.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Absent
Ms. Judy Lantry Yes
Mr. William McMillen Absent
Ms. Cindy Powell Yes
5.4. Tentative Allocations
Actions Taken

Order #81 - Motion Passed:  Approval of the tentative allocations as presented passed with a motion by Ms. Cindy Powell and a second by Ms. Judy Lantry.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Absent
Ms. Judy Lantry Yes
Mr. William McMillen Absent
Ms. Cindy Powell Yes
Discussion

Discussion took place regarding the allocations in the elementary school. Ms. Powell asked to keep the original allocation of the incoming 5th grade while adding the necessary allocation for a pilot full-day kindergarten program. Enrollment numbers, limitations for tuition students, and enrollment deadlines were discussed. The high school will keep its current allocations, however due to lower numbers in classrooms, this will be closely observed in future years. There was discussion about being creative with the scheduling of courses to maintain high expectations with the low class sizes.

6. Other Business
6.1. Board
Discussion

Mr. Borchers showed those present the new mobile labs that will be available in each school. He explained that he received good news regarding the PEP Grant; they will pay for all new equipment for the new health center. The new key system and cafeteria tables are working well. The health center is expected to break ground on March 1. Ms. Powell complimented Mr. Fancher on doing an outstanding job coaching the 4th grade boys basketball team. Mr. Chapman asked about the new HVAC system and room temperatures and the liability of the new health center.

6.2. Staff
Discussion

Mr. Caudill mentioned that Jade Broughton will be heading to the state competition for Governor's Cup in Composition. Madison Roy's art work received an Honorable Mention at the All 'A' Tournament.

6.3. Teachers
Discussion

No items presented.

6.4. Public
Discussion

No items presented.

7. Adjourn
Actions Taken

Order #82 - Motion Passed:  Approval to adjourn the meeting at 8:33 PM passed with a motion by Ms. Cindy Powell and a second by Ms. Judy Lantry.

Member Votes
Mr. Stephen Chapman Yes
Ms. Amy Hayden Absent
Ms. Judy Lantry Yes
Mr. William McMillen Absent
Ms. Cindy Powell Yes